Investment Operations Associate

Vintti is a forward-thinking staffing agency at the forefront of global talent solutions. We specialize in connecting US-based SMBs, startups, and firms with highly skilled professionals from Latin America. Our innovative approach breaks down geographical barriers, allowing businesses to tap into a rich pool of diverse talent while offering Latin American professionals access to exciting international career opportunities. Vintti builds bridges across continents, fostering cultural exchange and driving business growth through strategic staffing solutions.

An Investment Operations Associate is a key member of the investment team, responsible for ensuring the smooth execution of daily investment transactions and operational processes. This role involves coordinating with various internal and external stakeholders to manage trade settlements, reconcile accounts, and ensure compliance with regulatory requirements. The associate plays a critical role in maintaining accurate records, optimizing workflows, and providing support for portfolio management activities. Their meticulous attention to detail and strong analytical skills help to safeguard the integrity and efficiency of the investment operations.

- Bachelor's degree in Finance, Accounting, Business, or related field
- 2+ years of experience in investment operations, fund administration, or a similar role
- Proficiency in portfolio management software and accounting systems
- Strong understanding of financial instruments including equities, fixed income, and derivatives
- Excellent analytical and problem-solving skills
- Attention to detail and high level of accuracy in data processing
- Ability to work efficiently under pressure and manage multiple priorities
- Effective communication skills, both written and verbal
- Strong interpersonal skills with the ability to collaborate effectively with internal and external stakeholders
- Proficiency in Microsoft Office Suite, particularly Excel
- Familiarity with regulatory reporting requirements and financial compliance standards
- Demonstrated ability to improve operational processes and implement best practices
- Knowledge of market trends and the ability to anticipate their impact on portfolio operations
- Capability to handle sensitive information with confidentiality and integrity
- Experience in managing and resolving discrepancies in financial data
- Strong organizational skills with the ability to document and maintain standard operating procedures
- Willingness to participate in system upgrades and provide operational insights during the testing phase
- Aptitude for quick learning and adaptability to new technologies and systems
- Demonstrated commitment to continuous professional development and staying updated with industry advancements

- Reconcile trade settlements and cash balances across multiple accounts.
- Monitor and process corporate actions, dividends, and interest payments.
- Execute daily trade processing, including equity, fixed income, and derivative transactions.
- Liaise with custodians, brokers, and external fund managers to resolve discrepancies.
- Update and maintain portfolio accounting systems with accurate data.
- Generate and distribute daily reports detailing account performance, holdings, and transactions.
- Support portfolio managers with ad-hoc queries.
- Assist in the preparation and submission of regulatory reports and compliance documentation.
- Conduct data validation and verification in portfolio management systems.
- Maintain and improve efficiency of operational processes.
- Participate in system upgrade projects, providing operational insights and assisting with testing.
- Verify and process instructive wire transfers and settlements for client transactions.
- Collaborate with compliance, risk, and finance teams to ensure information alignment.
- Respond promptly to client inquiries about their accounts and transactions.
- Ensure all operational activities adhere to internal and regulatory guidelines.
- Assist in the onboarding process of new clients by setting up operational infrastructure.
- Analyze and resolve discrepancies in investment data and back-office operations.
- Support audit processes by preparing documentation and responding to audit requests.
- Monitor market trends and news impacting portfolio operations.
- Develop and document standard operating procedures for investment operations tasks.

The ideal candidate for the Investment Operations Associate role is a meticulous, highly analytical, and proactive individual with a Bachelor's degree in Finance, Accounting, Business, or a related field, coupled with over two years of experience in investment operations, fund administration, or a similar capacity. They possess a deep understanding of financial instruments, including equities, fixed income, and derivatives, and demonstrate proficiency in portfolio management software and accounting systems. With exceptional attention to detail and a high level of accuracy in data processing, they excel at managing multiple priorities under pressure, making informed decisions, and resolving discrepancies in financial data. They are strong communicators, both in writing and verbally, and have the interpersonal skills necessary to collaborate effectively with internal teams and external stakeholders. Adept at improving operational processes, they have a proven track record of implementing best practices and leveraging technological advancements. Their strong organizational skills are complemented by the ability to document and maintain standard operating procedures meticulously. Exhibiting high integrity in handling sensitive information, they bring a client service orientation, ensuring a prompt and clear response to inquiries. With a commitment to continuous professional development, they stay updated with industry advancements and regulatory changes, showing enthusiasm for learning and adaptability to new technologies. This candidate thrives in a team-oriented environment while also demonstrating the initiative to work autonomously, making them exceptionally well-suited for the multi-faceted demands of the Investment Operations Associate role.

- Reconcile trade settlements and cash balances across multiple accounts
- Monitor and process corporate actions, dividends, and interest payments
- Execute daily trade processing, including equity, fixed income, and derivative transactions
- Liaise with custodians, brokers, and external fund managers to resolve discrepancies and ensure accurate transaction execution
- Update and maintain portfolio accounting systems with accurate data related to securities and cash movements
- Generate and distribute daily reports detailing account performance, holdings, and transactions
- Support portfolio managers with ad-hoc queries and provide timely information as required
- Assist in the preparation and submission of regulatory reports and compliance documentation
- Conduct data validation and verification to minimize errors in portfolio management systems
- Maintain and improve efficiency of operational processes through constant review and optimization
- Participate in system upgrade projects by providing operational insights and assisting with testing
- Verify and process instructive wire transfers and settlements for client transactions
- Collaborate with internal teams such as compliance, risk, and finance to ensure alignment and share critical information
- Respond promptly to client inquiries, providing clear and accurate information regarding their accounts and transactions
- Ensure all operational activities adhere to internal guidelines and regulatory requirements
- Assist in the onboarding process of new clients by setting up necessary operational infrastructure
- Analyze and resolve discrepancies in investment data and back-office operations
- Support audit processes by preparing documentation and responding to audit requests
- Monitor market trends and news that could impact portfolio operations and communicate relevant information to the team
- Develop and document standard operating procedures for investment operations tasks

- High attention to detail and accuracy
- Strong analytical and problem-solving skills
- Excellent communication and interpersonal abilities
- Proactive and self-motivated
- Effective time management and organizational skills
- Ability to work well under pressure and manage multiple tasks
- Collaborative mindset with a team-oriented approach
- Strong aptitude for learning and adaptability to new technologies
- Integrity and professionalism in handling sensitive information
- Commitment to continuous improvement and process optimization
- Strong work ethic and dedication to meeting deadlines and delivering high-quality work
- Enthusiasm for staying updated with industry trends and changes
- Demonstrated ability to work autonomously and take initiative
- Exceptional client service orientation
- Capability to think critically and make informed decisions
- Ability to anticipate and address potential issues proactively
- Effective at building and maintaining relationships with internal and external stakeholders
- Innovative mindset for improving operational processes and implementing best practices

- Competitive salary based on experience and qualifications
- Performance-based bonuses and incentives
- Comprehensive health, dental, and vision insurance
- Retirement savings plan with employer match
- Paid time off including vacation days, holidays, and personal days
- Flexible working hours and remote work opportunities
- Professional development and continuing education support
- Employee wellness programs and resources
- Access to financial planning and advisory services
- Collaborative and inclusive workplace culture
- Opportunities for career progression and internal mobility
- Company-sponsored events and team-building activities
- Annual performance reviews with feedback and growth plans
- Subsidized gym memberships and physical wellness programs
- Tuition reimbursement for further education and certifications
- Maternity and paternity leave benefits
- Commuter benefits and transportation subsidies
- Recognition and reward programs for outstanding performance
- Access to industry events, conferences, and networking opportunities
- Mentorship and coaching programs to support career development