Legal Assistant

Vintti is a staffing agency with a unique mission: to create win-win scenarios for both US businesses and Latin American professionals. We address the challenges faced by SMBs, startups, and firms in finding the right talent, as well as the aspirations of skilled Latin American workers seeking international opportunities. By bridging this gap, Vintti enables US companies to access a wealth of untapped talent, while providing Latin American professionals with pathways to expand their careers on a global scale. Our approach cultivates a symbiotic ecosystem that benefits all parties involved.

A Legal Assistant plays a crucial role in supporting the efficient operation of a law office. They carry out a variety of administrative tasks, such as maintaining and organizing legal files, conducting legal research, and drafting documents. Legal Assistants also assist attorneys by preparing for court cases, managing schedules, and liaising with clients. With strong attention to detail and excellent organizational skills, they ensure that all legal procedures run smoothly, facilitating the overall workflow and contributing to the successful practice of law.

- Associate's degree or higher in Paralegal Studies or a similar field
- Paralegal certification preferred
- 2+ years of experience as a legal assistant or paralegal
- Proficiency in legal research and legal software applications
- Strong understanding of legal terminology and procedures
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Strong organizational and multitasking abilities
- Proficiency with Microsoft Office Suite and legal practice management software
- Ability to work independently and as part of a team
- Experience with trial preparation and document management
- Familiarity with court filing procedures and deadlines
- Notary public certification preferred
- Ability to handle confidential and sensitive information responsibly
- Strong problem-solving skills and ability to anticipate needs
- Excellent time management skills with the ability to prioritize tasks effectively
- Professional demeanor and strong interpersonal skills
- Experience with estate planning documents such as wills and trusts
- Ability to summarize large amounts of information accurately
- Flexibility to occasionally work outside standard business hours when required

- Draft, review, and revise legal documents and correspondence
- Conduct legal research and gather relevant information
- Maintain and organize client files, both physical and electronic
- Schedule and coordinate appointments, meetings, and court hearings
- Assist attorneys with trial preparation, including assembling exhibits and trial binders
- Communicate with clients, opposing counsel, and court personnel
- Prepare and file legal documents with courts and other relevant agencies
- Manage and track filing deadlines to ensure compliance
- Assist with estate planning tasks such as drafting wills and trusts
- Update and manage case management databases
- Compile and summarize data for reports and case documentation
- Handle administrative tasks such as billing, invoicing, and time entry
- Prepare and distribute minutes from meetings and hearings
- Gather and organize discovery materials
- Conduct initial client intake interviews and collect necessary information
- Perform notary public duties, if certified
- Assist with the organization and administration of corporate records and documents
- Track and manage incoming and outgoing mail related to legal matters
- Coordinate travel arrangements and itineraries for attorneys
- Review and summarize depositions, interrogatories, and other legal documents

The ideal candidate for the Legal Assistant role is a meticulous, detail-oriented professional with an Associate's degree or higher in Paralegal Studies or a related field and preferably holding a paralegal certification. Bringing over 2 years of demonstrated experience as a legal assistant or paralegal, they possess a strong foundation in legal research, legal terminology, and the intricacies of legal procedures. Proficiency in both Microsoft Office Suite and legal practice management software is essential, as well as a solid understanding of court filing procedures and deadlines. This individual excels in written and verbal communication, showcasing high attention to detail and unparalleled accuracy in their work. Their organizational and multitasking abilities are complemented by robust problem-solving skills, anticipating needs proactively and managing time effectively. A professional demeanor, coupled with strong interpersonal skills, allows them to handle confidential and sensitive information with discretion while providing superior customer service. They exhibit a positive attitude, reliability, and can thrive under pressure within a fast-paced environment. Moreover, they bring a collaborative spirit to the team, are adept at trial preparation and document management, and have experience with estate planning documents. This candidate's tech-savviness, dependable nature, and ability to adapt to changing priorities make them the perfect fit for ensuring the seamless operation of legal processes.

- Draft, review, and revise legal documents and correspondence
- Conduct legal research and gather relevant information
- Maintain and organize client files, both physical and electronic
- Schedule and coordinate appointments, meetings, and court hearings
- Assist attorneys with trial preparation, including assembling exhibits and trial binders
- Communicate with clients, opposing counsel, and court personnel
- Prepare and file legal documents with courts and other relevant agencies
- Manage and track filing deadlines to ensure compliance
- Assist with estate planning tasks such as drafting wills and trusts
- Update and manage case management databases
- Compile and summarize data for reports and case documentation
- Handle administrative tasks such as billing, invoicing, and time entry
- Prepare and distribute minutes from meetings and hearings
- Gather and organize discovery materials
- Conduct initial client intake interviews and collect necessary information
- Perform notary public duties, if certified
- Assist with the organization and administration of corporate records and documents
- Track and manage incoming and outgoing mail related to legal matters
- Coordinate travel arrangements and itineraries for attorneys
- Review and summarize depositions, interrogatories, and other legal documents

- Detail-oriented and highly accurate
- Strong communication skills, both written and verbal
- Proactive and anticipates needs
- Highly organized and able to multitask effectively
- Strong problem-solving abilities
- Professional demeanor and interpersonal skills
- High level of discretion and ability to handle confidential information
- Strong initiative and ability to work independently
- Collaborative team player
- Adaptable and flexible with changing priorities
- Reliable and dependable
- Ability to thrive in a fast-paced environment
- Strong time management skills
- Positive attitude and strong work ethic
- Strong analytical skills
- Customer-service oriented
- Tech-savvy and proficient with software applications
- Capable of working under pressure
- Meticulous in maintaining records and files
- Excellent summarization and comprehension skills

- Competitive salary ranging from $45,000 to $65,000, depending on experience
- Comprehensive health insurance (medical, dental, vision)
- 401(k) plan with company match
- Paid time off (vacation, sick leave, personal days)
- Paid holidays
- Professional development opportunities
- Continuing education reimbursement
- Flexible work hours and hybrid work options
- Employee assistance program (EAP)
- Life and disability insurance
- Wellness programs and fitness reimbursements
- Commuter benefits
- On-site parking or transportation stipend
- Casual dress code on Fridays
- Regular team-building activities and social events
- Opportunity for career advancement within the firm
- Mentorship and guidance from experienced legal professionals
- Modern office environment with up-to-date technology and resources
- Supportive and collaborative team culture