Pension Administrator

Vintti bridges the staffing gap for US businesses with a unique focus on time zone compatibility. We source top talent from Latin America, offering companies access to professionals who are available during standard US working hours. This alignment eliminates the need for off-hour communications and allows for integrated teamwork, as if all team members were in the same office.

A Pension Administrator is responsible for managing and maintaining pension plans and retirement benefits for organizations and their employees. This role involves ensuring compliance with relevant regulations and laws, preparing and processing required documentation, and handling inquiries related to pension plans. Pension Administrators play a key role in coordinating with various departments and external agencies to manage contributions, disbursements, and overall plan administration. They continually update records and reports, provide guidance to plan participants, and ensure the accurate and timely distribution of benefits. Their expertise is vital for optimizing retirement plan performance and ensuring employee satisfaction.

- Bachelor's degree in Finance, Accounting, Human Resources, Business Administration, or related field
- Proven experience as a Pension Administrator or in a similar role
- Comprehensive knowledge of pension plan administration and regulations
- Strong understanding of ERISA, IRS, and DOL regulations and guidelines
- Proficient in pension plan software and systems
- Excellent mathematical and analytical skills
- Strong organizational and time-management abilities
- Detail-oriented with a high level of accuracy in work
- Excellent verbal and written communication skills
- Ability to handle confidential information with discretion
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with retirement counseling and benefit calculations
- Strong problem-solving and conflict resolution skills
- Ability to work independently and as part of a team
- Proficiency in preparing and reviewing pension plan documents and reports
- Ability to perform regular audits and reconciliations
- Familiarity with filing required governmental reports
- Willingness to participate in continuous education and training sessions
- Ability to coordinate with internal departments and external vendors
- Strong customer service skills with a focus on participant satisfaction
- Aptitude for staying current with pension laws and industry trends

- Administer pension plan participant records and ensure data accuracy
- Process benefit calculations, enrollments, and distributions
- Respond to participant inquiries via phone, email, or mail
- Ensure compliance with federal, state, and local regulations
- Prepare and review pension plan documents and reports
- Coordinate with payroll and HR departments to collect necessary information
- Monitor contribution limits and funding requirements
- Perform regular audits and reconciliations of pension plan accounts
- Update and maintain pension plan software and systems
- Calculate and process pension payments and adjustments
- Conduct retirement counseling sessions with employees
- Assist in the preparation and filing of required governmental reports
- Review and update pension plan procedures and policies
- Assist in the resolution of participant disputes and escalated issues
- Maintain up-to-date knowledge of pension laws and regulations
- Participate in pension plan meetings and training sessions
- Assist with annual pension plan valuation and audits
- Collaborate with external vendors and consultants as needed
- Provide support for pension plan mergers, acquisitions, and divestitures
- Document all actions and maintain organized records

The ideal candidate for the Pension Administrator role will possess a Bachelor's degree in Finance, Accounting, Human Resources, Business Administration, or a closely related field, coupled with proven experience in pension administration or a similar role. This individual will bring a comprehensive knowledge of pension plan administration and a deep understanding of ERISA, IRS, and DOL regulations and guidelines. Proficiency in pension plan software and systems, along with the Microsoft Office Suite, especially Excel, will be essential. The candidate will exhibit exceptional mathematical and analytical skills, alongside a meticulous attention to detail and a high level of accuracy in their work. Strong organizational and time-management abilities will enable them to manage multiple tasks effectively and meet tight deadlines. Superior verbal and written communication skills will be crucial in handling participant inquiries and conducting retirement counseling sessions. The ideal candidate will possess strong problem-solving and conflict resolution skills, demonstrating a proactive and discreet approach to handling confidential information. They will be a collaborative team player with a customer service orientation, committed to participant satisfaction and able to coordinate seamlessly with internal departments and external vendors. A continuous learner, the candidate will stay current with industry changes and best practices, showcasing flexibility and adaptability to evolving priorities. Strong ethical standards and integrity, coupled with a resilient and thorough approach to documentation and audits, will round out this candidate's profile, ensuring they excel in the complex and regulated field of pension administration.

- Administer pension plan participant records and ensure data accuracy
- Process benefit calculations, enrollments, and distributions
- Respond to participant inquiries via phone, email, or mail
- Ensure compliance with federal, state, and local regulations
- Prepare and review pension plan documents and reports
- Coordinate with payroll and HR departments to collect necessary information
- Monitor contribution limits and funding requirements
- Perform regular audits and reconciliations of pension plan accounts
- Update and maintain pension plan software and systems
- Calculate and process pension payments and adjustments
- Conduct retirement counseling sessions with employees
- Assist in the preparation and filing of required governmental reports
- Review and update pension plan procedures and policies
- Assist in the resolution of participant disputes and escalated issues
- Maintain up-to-date knowledge of pension laws and regulations
- Participate in pension plan meetings and training sessions
- Assist with annual pension plan valuation and audits
- Collaborate with external vendors and consultants as needed
- Provide support for pension plan mergers, acquisitions, and divestitures
- Document all actions and maintain organized records

- Strong attention to detail
- Exceptional organizational skills
- High level of accuracy
- Effective communication skills, both verbal and written
- Proficient in mathematical and analytical thinking
- Ability to handle confidential information discreetly
- Proactive in identifying and solving problems
- Strong customer service orientation
- Ability to work under tight deadlines
- Highly self-motivated and able to work independently
- Team-oriented with collaborative mindset
- Flexible and adaptable to changing priorities
- Strong ethical standards and integrity
- Excellent time-management skills
- Continuous learner and willing to stay current with industry changes
- Resilient under pressure
- Thorough and meticulous in documentation
- Detail-oriented mindset
- Ability to navigate complex regulations
- Strong interpersonal skills for participant counseling
- Tech-savvy with proficiency in Microsoft Office Suite and pension plan software
- Commitment to participant satisfaction
- Knowledgeable in best practices for pension administration
- Ability to manage multiple tasks and prioritize effectively
- Strong financial acumen

- Competitive salary range: $60,000 - $85,000 per year
- Health insurance, including medical, dental, and vision coverage
- Retirement savings plan with company matching contributions
- Paid time off (PTO) and paid holidays
- Flexible work schedule
- Remote work opportunities
- Tuition reimbursement for continued education and professional development
- Opportunities for career advancement
- Professional certification support
- Employee wellness programs and resources
- Life and disability insurance coverage
- Employee assistance program (EAP) for mental health support
- Discounts on company products/services
- Company-sponsored social events and team-building activities
- On-site fitness center or gym membership discounts
- Commuter benefits or transportation reimbursement
- Dedicated mentor and training programs
- Performance-based bonuses and incentives
- Generous parental leave policies
- Access to industry conferences and workshops
- Employee recognition and award programs
- Volunteer time off and community engagement opportunities