Portfolio Administrator

Vintti is revolutionizing remote staffing by prioritizing time zone alignment. We connect US-based SMBs, startups, and firms with Latin American professionals who work synchronously with US schedules. This approach ensures that businesses can maintain their usual workflows, conduct real-time meetings, and collaborate effectively without the typical challenges of working across disparate time zones.

A Portfolio Administrator plays a crucial role in the management and oversight of investment portfolios. They are responsible for the day-to-day administrative tasks that ensure the smooth operation of the portfolio, including monitoring investment performance, preparing reports, and maintaining accurate records. Additionally, they may liaise with clients, financial advisors, and other stakeholders to address inquiries and provide updates. A Portfolio Administrator must possess strong organizational skills, attention to detail, and a solid understanding of financial markets to effectively support the portfolio management team in achieving their strategic goals.

- Bachelor’s degree in Finance, Accounting, Business Administration, or related field
- 2+ years of experience in portfolio administration, financial services, or related field
- Proficiency in portfolio management software and financial data platforms
- Strong understanding of financial markets, instruments, and investment strategies
- Exceptional analytical skills and attention to detail
- Excellent organizational and multitasking abilities
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- Knowledge of regulatory requirements and compliance standards in finance
- Proficiency in Microsoft Excel and other MS Office applications
- Ability to handle confidential information with discretion
- Exceptional problem-solving skills and ability to resolve discrepancies
- Strong client service orientation
- Ability to prioritize tasks and work under tight deadlines
- Familiarity with trade execution and portfolio reconciliation processes
- Experience collaborating with custodians, brokers, and financial institutions
- Strong documentation and report preparation skills
- Adept at conducting routine and ad-hoc audits
- Capability to track and analyze market conditions and impacts on portfolios

- Monitor and reconcile portfolio accounts daily
- Process trades, fees, and distributions for portfolios
- Update and maintain records of portfolio holdings and performance metrics
- Assist in preparing client reports and statements
- Liaise with custodians, brokers, and financial institutions to resolve discrepancies
- Ensure compliance with corporate policies and regulatory requirements
- Aid in the preparation and execution of investment strategies
- Respond to client inquiries and provide support
- Coordinate with investment managers and analysts to gather information
- Track and document market condition changes and impacts on portfolios
- Utilize software tools to generate reports and manage data
- Conduct routine audits and support internal and external audits
- Maintain client relationships through issue resolution and timely updates
- Organize and participate in meetings with investment and administrative teams
- Ensure data accuracy and integrity across systems
- Generate periodic performance reports for management review
- Assist in onboarding new clients and portfolios
- Conduct analysis and prepare documentation for portfolio reviews
- Ensure timely allocation of income, expenses, and transactions to portfolios
- Perform other duties as assigned to support portfolio management

The ideal candidate for the Portfolio Administrator role will possess a Bachelor's degree in Finance, Accounting, Business Administration, or a related field, coupled with over 2 years of relevant experience in portfolio administration or financial services. This individual will exhibit proficiency in portfolio management software and financial data platforms, demonstrating a strong understanding of financial markets, instruments, and investment strategies. With a meticulous attention to detail and exceptional analytical skills, the ideal candidate will excel in problem solving and resolving discrepancies efficiently. They will be proactive, self-motivated, and able to work both independently and collaboratively within a team setting. Strong organizational and multitasking abilities are essential, along with excellent interpersonal and communication skills. Integrity and discretion in handling confidential information will be paramount. The ideal candidate will adapt seamlessly to a fast-paced, high-pressure environment, exhibiting a client service-oriented mindset focused on building and maintaining relationships. Technological proficiency, particularly with Microsoft Excel and other MS Office applications, will be a key asset. Demonstrating reliability in meeting tight deadlines and maintaining data accuracy and integrity, the candidate will be committed to regulatory compliance and corporate policies. A genuine eagerness to learn and stay updated with market conditions and industry standards will drive their success. This individual will also possess adeptness in conducting thorough audits and analyses, alongside the ability to prepare detailed reports and documentation with precision and clarity.

- Monitor and reconcile portfolio accounts on a daily basis
- Process portfolio transactions such as trades, fees, and distributions
- Update and maintain accurate records of portfolio holdings and performance metrics
- Assist in the preparation of client reports and statements
- Liaise with custodians, brokers, and other financial institutions to resolve discrepancies
- Ensure compliance with corporate policies and regulatory requirements
- Assist in the preparation and execution of investment strategies and actions
- Respond to client inquiries and provide necessary support
- Coordinate with investment managers and analysts to gather and disseminate relevant information
- Track and document changes in market conditions and their impact on portfolio performance
- Utilize software tools to generate reports and manage data
- Conduct routine audits and provide support for internal and external audits
- Maintain client relationships by addressing issues and providing timely updates
- Organize and participate in meetings with investment and administrative teams
- Ensure the accuracy of data input and manage data integrity across systems
- Generate periodic performance reports for management review
- Assist in the onboarding of new clients and portfolios
- Conduct analysis and prepare documentation for portfolio reviews
- Ensure timely allocation of income, expenses, and other transactions to portfolios
- Perform other duties as assigned to support the overall management of the portfolio.

- Detail-oriented with exceptional analytical skills
- Strong problem-solving abilities and ability to resolve discrepancies efficiently
- Proactive and self-motivated with the ability to work independently
- Excellent organizational and multitasking skills
- Strong interpersonal and communication skills
- High level of integrity and ability to handle confidential information with discretion
- Adaptable and able to thrive in a fast-paced, high-pressure environment
- Client service-oriented with a focus on building and maintaining relationships
- Team player who can collaborate effectively with colleagues and external partners
- Technologically proficient, especially in portfolio management software and Microsoft Office applications
- Strong understanding of financial markets, instruments, and investment strategies
- Reliable and consistent in meeting deadlines and managing time effectively
- Meticulous in maintaining data accuracy and integrity
- Committed to adhering to regulatory compliance and corporate policies
- Eager to learn and stay updated with market conditions and industry standards
- Capable of conducting thorough audits and analysis efficiently
- Skilled in preparing detailed reports and documentation

- Competitive salary range ($60,000 - $80,000 annually based on experience)
- Comprehensive health insurance (medical, dental, vision)
- 401(k) retirement plan with company match
- Paid time off (PTO) including vacation days, sick leave, and holidays
- Flexible work schedule options
- Opportunities for remote work or hybrid working arrangements
- Professional development and training programs
- Tuition reimbursement for continuing education
- Employee wellness programs
- Life and disability insurance
- Employee assistance program (EAP)
- Career growth and advancement opportunities
- Performance-based bonuses and incentives
- Collaborative and inclusive work environment
- Access to industry conferences and networking events
- Employee discounts and perks
- Subsidized gym memberships or on-site fitness facilities
- Commuter benefits or transportation subsidies
- Mentorship and coaching from experienced professionals