Virtual Real Estate Assistant

Vintti is a dynamic staffing agency bridging the gap between Latin American talent and US-based businesses. We specialize in connecting skilled professionals from Latin America with small and medium-sized businesses, startups, and firms across the United States. Our mission is to provide top-tier staffing solutions that enable US companies to access a diverse pool of talented individuals while offering exciting career opportunities to Latin American professionals. By leveraging our extensive network and deep understanding of both markets, Vintti facilitates mutually beneficial partnerships that drive growth and innovation for our clients and candidates alike.

A Virtual Real Estate Assistant is a remote professional who supports real estate agents, brokers, and firms in managing their daily tasks and operations efficiently. This role encompasses a variety of responsibilities, such as coordinating property listings, managing client communications, performing market research, and scheduling appointments. By leveraging technology, the Virtual Real Estate Assistant helps streamline administrative duties, allowing real estate professionals to focus more on client relationships and closing deals. This position requires excellent organizational, communication, and multitasking skills, along with a good understanding of the real estate industry.

- High school diploma or equivalent; associate's or bachelor's degree in business or a related field preferred.
- Proven experience as a virtual assistant or relevant administrative role in real estate.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with real estate CRMs and MLS systems.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize in a fast-paced environment.
- Familiarity with real estate transaction processes and documentation.
- Understanding of social media platforms and digital marketing strategies.
- Attention to detail and problem-solving skills.
- Ability to maintain confidentiality with sensitive information.
- Experience with virtual meeting software (Zoom, Microsoft Teams, etc.).
- Basic knowledge of bookkeeping and financial software.
- Proficiency in preparing marketing materials, such as flyers and brochures.
- Ability to work independently and as part of a team.
- Strong customer service skills and client-focused attitude.
- Adaptability to new tools and technologies.
- High-speed internet connection and reliable home office setup.
- Availability to work flexible hours, including some evenings and weekends as needed.
- Real estate license or willingness to obtain one, depending on regional requirements.

- Respond to emails and inquiries from clients, prospects, and team members.
- Schedule property showings, meetings, and appointments.
- Coordinate and manage calendar updates and time management.
- Conduct market research and obtain comparable property data.
- Assist with listing management, including adding new listings to the MLS and updating online listings.
- Update and maintain the CRM system with current client information and communication logs.
- Prepare and distribute marketing materials, such as flyers, brochures, and social media posts.
- Draft and review real estate documents, including contracts, agreements, and disclosures.
- Assist with transaction coordination by tracking deadlines, obtaining signatures, and ensuring all paperwork is complete.
- Communicate with vendors, inspectors, appraisers, and other service providers to facilitate property transactions.
- Track and manage property listings and status updates.
- Support virtual open houses by coordinating with agents, scheduling times, and managing virtual platforms.
- Create and manage communication templates for client outreach, follow-ups, and marketing campaigns.
- Monitor and respond to social media inquiries and comments.
- Perform data entry for financial data, such as tracking expenses and managing budgets.
- Order and manage office supplies and equipment required for virtual operations.
- Provide administrative support to the real estate team, including preparing reports and presentations.
- Maintain a digital filing system for easy retrieval of documents.
- Assist with bookkeeping tasks, such as invoicing and reconciliations.
- Handle any additional duties or projects as assigned by the team leader or broker.

The ideal candidate for the Virtual Real Estate Assistant role possesses a blend of exceptional organizational skills, advanced technological proficiency, and a deep understanding of the real estate industry. With a background in administrative support or virtual assistance, preferably within the real estate sector, they demonstrate superior capabilities in managing CRMs, MLS systems, and digital marketing platforms. A self-starter who thrives in a remote environment, this candidate excels at multitasking and prioritizing in a fast-paced setting while maintaining unwavering attention to detail. Their excellent written and verbal communication skills enable them to effectively interact with clients, prospects, and team members, fostering strong relationships and ensuring seamless transaction coordination. Proficient in Microsoft Office Suite, Google Workspace, and virtual meeting software, they are adept at utilizing various tools to enhance efficiency and productivity. Equally comfortable working independently or as part of a team, they bring a proactive, client-focused attitude and exhibit strong problem-solving abilities. With a keen eye for confidentiality and sensitivity to managing financial data and real estate documents, they uphold the highest standards of trustworthiness and reliability. Their creativity in marketing and adaptability to new tools and technologies set them apart, making them a valuable asset in driving the success of the real estate team.

- Respond to emails and inquiries from clients, prospects, and team members.
- Schedule property showings, meetings, and appointments.
- Coordinate and manage calendar updates and time management.
- Conduct market research and obtain comparable property data.
- Assist with listing management, including adding new listings to the MLS and updating online listings.
- Update and maintain the CRM system with current client information and communication logs.
- Prepare and distribute marketing materials, such as flyers, brochures, and social media posts.
- Draft and review real estate documents, including contracts, agreements, and disclosures.
- Assist with transaction coordination by tracking deadlines, obtaining signatures, and ensuring all paperwork is complete.
- Communicate with vendors, inspectors, appraisers, and other service providers to facilitate property transactions.
- Track and manage property listings and status updates.
- Support virtual open houses by coordinating with agents, scheduling times, and managing virtual platforms.
- Create and manage communication templates for client outreach, follow-ups, and marketing campaigns.
- Monitor and respond to social media inquiries and comments.
- Perform data entry for financial data, such as tracking expenses and managing budgets.
- Order and manage office supplies and equipment required for virtual operations.
- Provide administrative support to the real estate team, including preparing reports and presentations.
- Maintain a digital filing system for easy retrieval of documents.
- Assist with bookkeeping tasks, such as invoicing and reconciliations.
- Handle any additional duties or projects as assigned by the team leader or broker.

- Highly organized and detail-oriented
- Self-motivated and proactive
- Strong communicator, both written and verbal
- Tech-savvy and quick to learn new software
- Reliable and able to meet deadlines
- Strong problem-solving skills
- Ability to work independently
- Customer service-oriented
- Flexible and adaptable to changing needs
- Trustworthy and able to handle confidential information
- Creative and capable of developing marketing strategies
- Resourceful and well-versed in virtual tools
- Strong multitasking abilities
- Team player with a collaborative spirit
- Positive and professional attitude
- Keen understanding of real estate industry practices and terms

- Competitive salary range based on experience
- Health, dental, and vision insurance coverage
- Paid time off (PTO) and holidays
- Flexible working hours and remote work options
- Professional development opportunities and training
- Access to industry-related certifications and continuing education
- Supportive team environment with opportunities for collaboration
- Career growth and advancement potential within the company
- Performance-based bonuses and incentives
- Company-provided technology and software tools
- Employee wellness programs and initiatives
- Reimbursement for real estate licensing and association fees
- Regular team-building activities and virtual social events
- Internet and virtual office setup stipend
- Retirement savings plan with employer matching
- Encouragement of work-life balance with manageable workloads
- Access to company resources and industry expertise
- Mentorship and guidance from experienced real estate professionals
- Recognition and reward programs for outstanding performance
- Contribution to a dynamic and growing sector in real estate