We're a headhunter agency that connects US businesses with elite LATAM professionals who integrate seamlessly as remote team members — aligned to US time zones, cutting overhead by 70%.
We’ll match you with Latin American superstars who work your hours. Quality talent, no time zone troubles. Starting at $9/hour.
Start Hiring For FreeTracking rental property finances can be an overwhelming task for real estate investors.
Luckily, Xero offers an intuitive accounting platform tailored for property investments that makes the process far simpler.
In this post, you'll discover how Xero streamlines accounting for items like expenses, income, taxes, and more to optimize returns across your rental portfolio.
Xero is an increasingly popular cloud-based accounting software that offers a range of features useful for tracking finances related to rental properties and other investments. Key benefits of using Xero for property investment accounting include:
Automation and integration - Xero seamlessly connects with many major property management platforms like Stessa and Landlord Studio. This allows for automated importing of income and expenses related to your properties. Less manual work tracking transactions means more time focusing on your investments.
Customized reporting - The software provides real-time reports with customizable filters to analyze the profitability of each individual property. You can compare periods, change date ranges, view cash flow reports, budget variance reports and more. This level of transparency helps better inform future investment decisions.
Advisor network - As an established global brand, Xero offers access to a broad directory of accredited advisors who specialize in rental property accounting. They can provide tailored guidance on configuration, feature utilization, tax planning, and other best practices.
In summary, Xero delivers robust accounting tools for the unique requirements of managing investment properties. Their specialization in automation, seamless integration, transparent reporting, and advisory services can greatly simplify accounting activities for property investors. This allows investors to better focus their efforts on high-level portfolio strategy and maximizing returns.
Proper accounting is crucial for successfully managing investment properties. Here are 9 key things to consider:
Keep investment property finances separate from your personal finances. This makes tracking, reporting, and tax compliance much easier. Set up separate bank accounts and credit cards for each property.
Even if you own multiple investment properties, track each one individually with its own profit and loss statement. This allows you to evaluate the performance of each asset.
Have a reserve fund to pay for unexpected repairs or periods of vacancy without dipping into your personal funds. Aim to have 6 months of expenses available in a separate emergency account.
You can use either the cash or accrual method. Cash basis is simpler but accrual more accurately matches revenue and expenses. Choose the best method for your needs and be consistent.
Keep detailed records of all transactions related to your rental property - income, expenses, mileage, improvements, etc. Digital apps like Xero can automate much of this tracking.
Cloud-based apps provide easy and secure access to your rental property data from anywhere. They also integrate with bank feeds to automatically import transactions.
Take advantage of automation features in accounting platforms. This saves time on manual data entry and reduces errors. Set up scheduled reports for quick insights.
Consult a tax professional to understand what you can deduct and how to properly file. An accountant can also advise you on the best ownership structures and record-keeping methods.
To add a property in Xero, follow these simple steps:
The property will now be set up as a fixed asset in Xero. You can view and manage all your rental properties under Fixed Assets.
Key things to remember when adding rental properties in Xero:
Using Xero fixed assets for your property investments enables automated depreciation calculations, simplified tax reporting, and better financial oversight.
The expense ratio, also known as the operating expense ratio (OER), is an important metric for comparing the costs of owning and operating different investment properties.
The OER calculates the ratio of operating expenses to effective gross income. Specifically, it divides total operating expenses for a year by the gross income for that year.
For investment properties, experts typically recommend looking for an OER between 60-80%. A lower OER is better from an investment perspective.
As an investor, you'll want to analyze a property's OER to spot any red flags in the operating expenses, such as:
An unusually high OER can signal issues that may deter you from purchasing that rental property investment. Monitoring OER over time can also help you evaluate the performance of your investment properties.
The OER provides a standardized metric to compare potential real estate investments across different properties. Keeping operating costs low through careful property selection and management will lead to better returns.
Valuing an investment property can be done in a few ways, but one of the simplest methods is using the gross rent multiplier (GRM) approach.
To calculate the GRM:
The formula is:
Gross Rent Multiplier = Property Price or Value / Gross Annual Rental Income
So for example, if a property is worth $400,000 and the gross annual rental income is $40,000, the GRM would be:
$400,000 / $40,000 = 10
A GRM of 10 means the property price is 10 times the annual rental income. This metric allows quick valuation comparisons between similar properties. The higher the GRM, the more expensive the property is relative to the rent it produces.
When analyzing investment properties with Xero, the Profit & Loss report can provide the gross rental income figures needed for GRM valuation. Comparing GRM over time can indicate property appreciation or changing rental demand.
To get started with Xero for rental property accounting and management, the first step is to add each individual rental property as a separate "asset" within Xero. This allows you to track all income, expenses, loan details, and other financial transactions for every property independently.
Best practice when using Xero for multiple rental properties is to create an individual ledger account for each one. This keeps all the finances separate and makes tracking, reporting, and tax preparations much easier compared to lumping all properties together into a single account.
To create new accounts in Xero, go to the Chart of Accounts section and click "Add Account". Choose the asset account type, give it a name like "123 Main St Rental Property", assign an account code, and save it. Repeat this process for every investment property you own.
For each individual rental asset account, you can record additional details like:
Capturing this data gives you the full picture in Xero for monitoring the profitability and performance of your property investments over time.
As you add rental properties into Xero, take time to record any active loans or mortgages associated with each asset. Key details to track include:
Documenting these financing details allows Xero to automatically calculate interest expenses based on the payment schedules. This keeps your accounting and reporting accurate and up to date.
A key benefit of using Xero for rental property accounting is the ability to track depreciation. This provides substantial tax savings for property investors over time.
Within the details section for each asset, you can define the depreciation method (straight line or diminishing value). Xero will then calculate and record depreciation expenses over the lifetime you specify.
Setting up depreciation schedules properly ensures these tax deductions are maximized and accounted for accurately.
In summary, taking time to create detailed asset records for all rental properties is critical for tracking performance. The key is separating each property into its own Xero ledger account and populating investment specifics like purchase price, loans, and depreciation details. This provides the foundation to leverage Xero's full functionality for property investment analysis and tax reporting.
Xero provides useful tools to help landlords and property investors easily track rental income and expenses for their investment properties.
You can set up bank rules in Xero to automatically categorize deposits from tenants as rental income. This saves time manually recording each transaction. Here's how:
This helps ensure all rental payments are properly accounted for with minimal effort.
It's important to accurately categorize expenses like repairs, maintenance, utilities, etc. This enables correct tracking of property costs for tax purposes.
Some common categories include:
Taking the time to properly categorize these expenses makes tax prep and financial reporting much easier.
Use Xero's reports to monitor the cash flow of your rental properties. Reports like Profit & Loss and Balance Sheet help track income, expenses, profits and overall financial health.
The Cash Flow report is especially useful for investment property analysis. It shows how much money is coming in and going out over time. Monitoring this helps assess property profitability.
Reconciling is key for accurate accounting. It matches transactions from bank/credit accounts to what is recorded in Xero.
Following a monthly reconciliation process catches any missing, duplicated or incorrectly categorized transactions related to your properties. This ensures completely up-to-date financial reporting.
Use Xero's reporting to gain visibility into the profitability and performance of your rental properties for smarter investment decisions.
Xero's Profit and Loss report provides a detailed breakdown of your rental income and expenses for each individual property over any custom date range. This allows landlords to:
To run a Profit and Loss report filtered by property:
Review the income, expenses, and net profit/loss for insights into the cash flow and profitability of each rental property.
Create budgets for your expected rental property expenses, then use Xero's Budget Variance report to monitor your actual spending against your budgeted amounts. This allows you to:
To compare budgets vs actuals:
Review variance percentages to see where you might be overspending. For example, a positive 10% variance means you have exceeded budget by 10% for that expense line item. Tighten controls on high variance categories to improve profit margins.
Utilize Xero's compare periods feature to analyze how your rental property investments have performed month-over-month or year-over-year. This reveals trends over time to determine:
To compare periods:
Assess the % change between periods for key metrics. Positive percentages signify growth to help identify top performing properties.
Xero allows you to filter reports by custom date ranges to extract the exact rental property financial data you need for smarter analysis. Rather than just viewing standard periods, you can specify precise start and end dates.
For example, run Profit and Loss reports for:
Date range flexibility provides greater control over the financial insights you can uncover to make better property investment decisions.
Xero's reporting provides transparency into rental property profitability. Monitor performance trends over time and against budgets to identify top and bottom performers, growth opportunities, and areas to reduce costs for optimized returns.
Extend Xero's rental property accounting features through apps like Landlord Studio for free cash flow forecasting, maintenance scheduling, and more.
Xero offers integrations with top property management apps to enhance accounting and operations. By connecting your rental portfolio to Xero, you can automatically sync income, expenses, tenants, properties, and other data to simplify accounting and reporting.
Key benefits include:
With a two-way sync, any updates made in either system automatically flow through for convenient, real-time management.
Landlord Studio stands out as a top Xero add-on for comprehensive rental property management.
Benefits include:
By centralizing data, Landlord Studio enables investors to efficiently oversee their portfolio within Xero while gaining insights to guide smart business decisions. Users praise the platform for simplifying accounting, aiding growth, and boosting productivity.
Stessa offers another strong option for Xero property management integration. The tool specializes in automated reporting to optimize taxes and cash flow.
Key features include:
Stessa simplifies accounting and reporting for elevated tax savings and smarter investments. The platform also provides some maintenance tracking, document storage, and screening capabilities, though not as extensive as Landlord Studio.
When choosing between Stessa and Landlord Studio, weigh your specific needs - Stessa offers superior reporting automation while Landlord caters to more holistic property oversight.
With over 1,000 apps available, Xero makes it easy to customize your accounting to your property portfolio's unique needs. Beyond Landlord Studio and Stessa, top add-ons include:
Xero's add-on marketplaces enable you to mix and match solutions for the perfect tech stack to manage your investments. As your portfolio grows, integrations through Xero give you the systems to efficiently scale.
Connect with a Xero advisor in your area who specializes in accounting for rental properties to optimize setup and leverage best practices.
Xero offers a directory of qualified accountants and bookkeepers with expertise across various industries and use cases like property investment. You can search the directory by location and specialty to find advisors experienced with rental property accounting. This allows you to connect with someone familiar with managing finances for investment properties.
Some key things to look for when identifying an advisor include:
Taking time to find the right advisor match ensures you tap into specialized expertise to streamline accounting and optimization.
Look for advisors with experience handling accounting and taxes for rental properties at your scale (single family, multi-unit etc). The right advisor understands specifics like:
Clearly communicating your rental property portfolio and needs allows an advisor to assess their ability to support you. Verify they have worked with similar clients to leverage experience.
Explore training options and support resources available through Xero to enhance your property accounting skills. As an example:
Learning the basics allows you to be better equipped collaborating with an advisor. Identify knowledge gaps to guide the focus of your working relationship.
Join forums and discussion groups to get insights and advice from other landlords and property investors using Xero. Connecting with peers allows you to:
Tapping into the shared knowledge of the Xero community supplements support from your advisor. Focus conversations on your specific accounting use cases and objectives.
Using Xero can help landlords and property investors maximize returns on their rental properties by streamlining accounting and providing greater financial visibility. Here are some key takeaways:
Automating rental property accounting with Xero saves time and minimizes errors compared to manual methods. This allows investors to focus on other aspects of their business.
Xero integrates with other platforms like Stessa and Landlord Studio to fully manage rental finances, from collecting rent to tracking expenses and generating reports.
The array of reports in Xero gives landlords insight into cash flow, profitability, budget variance, and more. This helps inform better investment decisions.
Advisory services through Xero assist landlords in setting up and using Xero effectively for their specific accounting needs.
Overall, Xero is a powerful platform for rental property accounting, management, and investment analysis. Investors should consider further research into integration options and consult an advisor to implement Xero in a way that best supports their goals. Properly leveraging Xero can lead to significant time and money savings over the lifetime of a rental property investment.
See how we can help you find a perfect match in only 20 days. Interviewing candidates is free!
Book a CallYou can secure high-quality South American for around $9,000 USD per year. Interviewing candidates is completely free ofcharge.
You can secure high-quality South American talent in just 20 days and for around $9,000 USD per year.
Start Hiring For Free