Finding an affordable accounting solution that scales with a small business can be a real challenge.
ZipBooks aims to solve this problem by offering a full-featured, easy-to-use accounting platform focused on the needs of small and growing companies.
In this review, we'll take an in-depth look at ZipBooks' core features, pricing plans, integrations, implementation process, and how it compares to QuickBooks to help you determine if it's the right choice for your small business accounting needs.
Introduction to ZipBooks
ZipBooks is an online accounting software designed for small businesses. It offers easy-to-use features like automated bank/credit card imports, invoicing, expense tracking, financial reports, and integrations with other business apps.
Overview of Core Features
Key features of ZipBooks include:
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Automated accounting: Automatically categorizes transactions from connected bank/credit card accounts. Minimizes manual data entry.
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Invoicing: Create, customize, send invoices and get paid online. Automatically syncs invoice data with accounting.
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Reporting: Real-time financial reports like profit & loss, balance sheet, accounts receivable, accounts payable etc. Export to Excel, PDF formats.
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Bank imports: Auto-import transactions from business bank accounts and credit cards. Supports connections to thousands of financial institutions.
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App integrations: Integrates with popular small business apps like Stripe, PayPal, Slack, MailChimp etc. to streamline workflows.
Ideal User Persona
ZipBooks is designed for small business owners with the following characteristics:
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Company size: Less than 10 employees, under $1 million in annual revenue. Typically service businesses like consultants, agencies, contractors etc.
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Accounting needs: Basic accounting and financial reporting features required. No complex inventory management or manufacturing features needed.
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Technical skills: Comfortable using software apps and online platforms. Don't need advanced accounting knowledge.
Available Plans and Pricing
ZipBooks offers 4 pricing plans:
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Free: Core features for 1 user and 50 contacts. Limited to 5 bank connections.
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Starter: $15/month for 1 user, 200 contacts, 10 bank connections. Additional users $10/month.
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Standard: $35/month for 3 users, 500 contacts, 25 bank connections. Additional users $10/month.
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Custom Enterprise: Customized pricing for larger businesses with more users, features like audit trail, SSO etc.
Key Benefits for Small Businesses
Small businesses can benefit greatly from using an accounting software like ZipBooks. Here are some of the key advantages:
Automated Accounting Processes
ZipBooks automates many of the routine accounting tasks that typically have to be done manually. This includes:
- Automated bank and credit card imports to eliminate data entry
- Automated categorization and tagging of transactions
- Reconciliation of accounts with bank/CC statements
- Calculation of sales taxes
- Generation of invoices and financial reports
By automating these repetitive processes, ZipBooks saves small business owners significant time and effort on bookkeeping. Staff can focus on revenue-generating tasks instead.
User-Friendly and Intuitive
The ZipBooks interface is designed for simplicity and ease-of-use. Key features that make it user-friendly include:
- Clean and intuitive dashboard to manage all accounting tasks
- Step-by-step wizards to guide users through workflows
- Built-in chat support and context-sensitive help
- Customizable permissions to provide access only to certain staff
With an interface tailored to non-accounting users, small business owners can manage finances themselves without needing extensive training.
Affordable and Scalable
ZipBooks offers tiered pricing plans to suit different business sizes and stages. Key advantages include:
- Free plan for simplest needs
- Plus plan adds users and features at $15/month
- Custom enterprise pricing as needs grow
The plans make ZipBooks very affordable for early-stage venture. And the system scales up gracefully while still providing value.
Financial Reporting and Analysis
Review the financial statements, KPIs, metrics, and custom reports available to effectively track performance.
Standard Reports
Vintti provides standard automated reports for key financial metrics like profit and loss, accounts receivable, accounts payable, and balance sheet. These reports come pre-configured to deliver the essential data businesses need to monitor the health and performance of accounting and finance operations.
The standard reports offer an overview of:
- Month-to-date and year-to-date profit and loss figures
- Outstanding accounts receivable and accounts payable
- Assets, liabilities, and equity on the balance sheet
The reports can be generated with a single click to view up-to-date financials at any time. They serve as a solid baseline for tracking core metrics.
Custom Reports
In addition to standard reporting, Vintti enables businesses to create fully customized reports and dashboards tailored to their specific needs. The self-service reporting toolkit allows finance leaders to:
- Select data fields to include such as budgets, forecasts, operating metrics, and more
- Build custom formulas and visualizations
- Set up automated report delivery to stakeholders
With flexible options to mix-and-match various data components, businesses can build reports aligned to their unique requirements. These may include executive-level views, departmental reports, performance reports tied to goals, and more.
Report Formats and Export Options
For accessibility, Vintti offers financial reports in a variety of formats including:
- Printable PDF files
- Excel spreadsheets
- CSV files
In addition, all reports and underlying data can be exported to interface with other systems. This enables seamless integration between Vintti's reporting and existing business intelligence or data visualization platforms.
With robust reporting capabilities and customization options, Vintti provides the tools for finance teams to monitor all key aspects of performance and inform strategic decisions. The intuitive interface makes it simple for finance leaders to get the insights they need, when they need them.
Banking and Payment Features
Automatic Bank Imports
Automatically importing bank transactions can greatly simplify reconciliation by eliminating manual data entry. Review key features like:
- Direct connectivity to over 16,000 financial institutions to automatically pull in latest transactions.
- Smart mapping of imported bank data to appropriate accounts in the accounting system.
- Flexible transaction categorization options based on rules, past categorizations, or auto-detection of key details.
- Customizable import schedules to keep accounting data in sync with bank activity.
Leveraging auto imports reduces accounting workload and ensures accuracy by avoiding manual errors. Evaluate connectivity support for your specific bank and import customization options.
Invoicing and Payments
Generating professional invoices and simplifying payment collection is vital for cash flow. Assess capabilities like:
- Customizable invoice templates that maintain brand identity.
- Flexible recurring invoice creation based on set schedules.
- Online payment processing integrations (e.g. Stripe, PayPal) to enable instant client payments.
- Invoice delivery via email or client portal with tracking and notifications.
- Support for partial payments, deposits, discounts and payment terms.
Review available templates and integrations to match business needs. Confirm capabilities for delivering invoices, collecting payments online, tracking status, and other revenue cycle management functions.
Expense Tracking
Monitoring employee and business expenses is key for reimbursements and spending visibility. Evaluate features such as:
- Mobile receipt capture to upload expenses on-the-go.
- Expense rules and approval workflows for policy compliance.
- Integration with corporate cards for automatic syncing.
- Customizable categories and tagging for reporting.
Assess automated data import options, policy enforcement capabilities, reporting, and integrations with payment cards or other systems. This ensures proper oversight over all money going out.
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Integration and Apps
Vintti focuses on providing top talent in accounting and finance roles. As an staffing agency, they do not offer accounting or finance software. However, they aim to integrate with leading payroll, CRM, sales, marketing, ecommerce, and other business software to streamline operations for clients.
Payroll Integrations
Vintti can integrate with all major payroll software providers to seamlessly manage payroll for accounting professionals hired through their service. This includes solutions like:
- ADP
- Gusto
- Paychex
- QuickBooks Payroll
Integrating payroll avoids manual data entry and ensures accuracy in paying remote staff.
CRM and Sales Software
While Vintti does not provide accounting services or software, integrating financial insights from their talent with CRM and sales platforms can uncover valuable analytics for decision-making. For example, connecting sales revenue data with financial records can calculate important metrics like:
- Customer profitability
- Sales team commission tracking
- Lead conversion rates
- Marketing campaign ROI
This level of visibility ensures you maximize returns from both financial and sales investments.
Other Integrations
Vintti focuses solely on staffing top accounting talent rather than offering standalone software. However, they can integrate hired talent with various systems involved in business operations, including:
- Marketing platforms like Mailchimp and HubSpot to connect campaign costs with revenue and profits.
- Ecommerce platforms like Shopify to view real-time financials from online store performance.
- POS systems to unify in-store transactions with overall financial reporting.
The key benefit is enabling comprehensive analytics by centralizing data from all critical business functions. This provides complete visibility for optimized decision making across the organization.
Implementation and Onboarding
Guided Setup Wizard
Vintti provides a step-by-step guided setup process to streamline initial configuration and integration of new hires. Users can easily follow prompts to connect required systems, define workflows, set permissions, and complete any other necessary setup steps before onboarding candidates. The intuitive wizard simplifies setup by guiding users through key decisions and automatically handling complicated back-end configurations.
Knowledge Base and Documentation
Vintti offers extensive self-service resources to enable users to successfully navigate the platform and processes. The online knowledge base provides searchable articles covering everything from initial setup to managing remote teams. Step-by-step guides walk users through key functions like posting job openings, screening applicants, hiring, onboarding, and more. Downloadable PDF user manuals are also available for reference.
Dedicated Support Options
Personalized support is available every step of the way. Users have access to email and phone support with quick response times from knowledgeable representatives. Hands-on training and ongoing system assistance ensures users maximize value from the staffing platform. Whether needing help getting started or optimizing existing workflows, Vintti's dedicated around-the-clock support team is ready to help.
Comparing ZipBooks to QuickBooks
Pricing and Value Comparison
ZipBooks offers simple and affordable pricing starting at just $15 per month, compared to QuickBooks Online which starts at $25 per month. ZipBooks includes unlimited transactions and users in its starter plan, while QuickBooks limits transactions and charges extra per user.
Both platforms offer core accounting features like invoicing, expense tracking, reporting, and bank syncing. However, QuickBooks provides more advanced capabilities for inventory, payroll, and complex accounting needs. ZipBooks positions itself as an easy-to-use solution for very small businesses.
Ultimately, ZipBooks delivers strong value with its low pricing, simplicity, and decent feature set for basic accounting. But QuickBooks justifies its higher cost for growing businesses ready to graduate to robust accounting software.
Ease of Use
With its clean and intuitive interface, ZipBooks earns top marks for usability among non-accounting users. It focuses on simplifying bookkeeping and financial workflows for service businesses. QuickBooks is more rigid and accounting-centric in its interface design.
Setting up ZipBooks takes minutes with guided setup wizards, while QuickBooks demands manual data entry and accounting know-how. ZipBooks automates more tasks like transaction matching and reporting to remove accounting complexities. It also provides direct chat and email support.
For small business owners without an accounting background, ZipBooks offers a far easier learning curve over QuickBooks. It emphasizes simplicity and automation to reduce time and frustration.
Scalability Support
QuickBooks clearly beats ZipBooks when it comes to scalability. QuickBooks offers customizable modules and add-ons tailored to complex industries like manufacturing, inventory, payroll, and advanced reporting. ZipBooks sticks to a simple feature set focused purely on service businesses with basic accounting needs.
As businesses grow beyond a few employees and high volumes of financial transactions, QuickBooks becomes the better choice. It can support complex business workflows while still connecting to common small business platforms. ZipBooks cannot match the breadth of accounting tools for larger operations.
So ZipBooks works well early on, but may require upgrading to QuickBooks down the road. QuickBooks supports extensive customization as accounting needs expand over time.
Conclusion and Recommendation
Best Business Types and Use Cases
ZipBooks is an ideal accounting solution for small businesses in industries like:
- Retail shops
- Restaurants
- Professional services
- Creative agencies
It works well for companies that need simple financial management tools for tasks like:
- Invoicing clients
- Tracking income and expenses
- Running payroll
- Generating financial reports
Key Reasons to Choose ZipBooks
ZipBooks beats many accounting software alternatives for small business owners because it:
- Has an easy-to-use interface optimized for non-accountants
- Provides core accounting features at a very affordable price
- Integrates seamlessly with other business applications
- Includes unlimited invoicing and support at no extra fees
So if you run a small or medium business and want an accounting solution that's simple, affordable, and integrates well with other tools, ZipBooks is a great choice to consider.
