Expense Analyst

Vintti is a staffing agency that leverages the geographical advantage of Latin America to benefit US businesses. We connect companies with professionals who work in time zones closely aligned with or identical to US hours, ensuring seamless communication and collaboration. This synchronicity allows for real-time interaction, enhancing productivity and eliminating the delays often associated with offshore staffing.

An Expense Analyst plays a crucial role in managing and optimizing a company's financial expenditures. They are responsible for closely monitoring and analyzing all expenses, ensuring that spending aligns with the organization's budget and financial goals. This role involves scrutinizing financial data, identifying cost-saving opportunities, and providing insightful reports to aid decision-making. An Expense Analyst must maintain accurate records, enforce compliance with financial policies, and collaborate with various departments to streamline processes and improve financial efficiency. This position requires strong analytical skills, attention to detail, and a deep understanding of financial principles.

- Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
- Minimum 2-3 years of experience in expense analysis, accounting, or a similar financial role.
- Proficiency with accounting software and expense reporting tools.
- Strong analytical and problem-solving skills.
- Detail-oriented with a high level of accuracy.
- Excellent organizational and time management abilities.
- Strong communication skills, both written and verbal.
- Ability to understand and apply company policies and regulations.
- Proven ability to handle sensitive and confidential information.
- Customer service-oriented with the ability to interact professionally with employees at all levels.
- Ability to identify process improvements and cost-saving opportunities.
- Proficient in Microsoft Office Suite, particularly Excel.
- Experience with conducting audits and ensuring policy compliance.
- Ability to work independently and as part of a team.
- Familiarity with industry best practices and regulatory requirements.
- Strong ability to prioritize and manage multiple tasks within deadlines.

- Review employee expense reports for accuracy and compliance.
- Verify receipts and supporting documentation for all expenses.
- Communicate with employees to resolve discrepancies.
- Clarify policy requirements with employees.
- Prepare and process expense reimbursements in the accounting system.
- Monitor outstanding claims and reimbursements.
- Generate detailed expense reports for management.
- Assist in developing and implementing expense reporting procedures.
- Conduct periodic audits for policy adherence.
- Provide training on expense reporting tools and policies.
- Identify opportunities for cost savings and process improvements.
- Collaborate with the finance team for expense account reconciliation.
- Support month-end closing activities.
- Maintain accurate records of all expense reports and reimbursements.
- Respond to employee inquiries regarding expenses.
- Stay updated on best practices and regulatory changes in expense management.

The ideal candidate for the Expense Analyst role is a highly detail-oriented and accurate professional with a Bachelor's degree in Finance, Accounting, Business Administration, or a related field, and a minimum of 2-3 years of relevant experience in expense analysis, accounting, or a similar financial role. They possess strong analytical and problem-solving skills, and exhibit excellent organizational and time management abilities. With a high proficiency in Microsoft Excel and thorough knowledge of other Office Suite applications, they are adept at using accounting software and expense reporting tools. The candidate is known for their ability to handle sensitive and confidential information with the utmost discretion and demonstrates strong communication skills, both written and verbal, enabling effective interaction with employees at all levels. They are proactive, self-motivated, and customer service-oriented, displaying a professional demeanor in all their interactions. Adaptability to regulatory changes and best practices is crucial, and they excel in identifying process improvements and cost-saving opportunities. Their experience in conducting audits and ensuring policy compliance showcases their commitment to maintaining high standards. This individual thrives both independently and within a team environment, efficiently prioritizing and managing multiple tasks within deadlines, thus making them the perfect fit for the Expense Analyst position.

- Review and analyze employee expense reports for accuracy and compliance with company policies.
- Verify receipts and supporting documentation for all submitted expenses.
- Communicate with employees to resolve discrepancies and clarify policy requirements.
- Prepare and process expense reimbursements in the accounting system.
- Monitor and follow up on outstanding claims and reimbursements.
- Generate detailed expense reports for management review and decision-making.
- Assist in the development and implementation of expense reporting procedures.
- Conduct periodic audits to ensure adherence to expense policies.
- Provide training and support to employees on expense reporting tools and policies.
- Identify opportunities for cost savings and process improvements.
- Collaborate with the finance team to reconcile expense accounts and support month-end closing activities.
- Maintain accurate and organized records of all expense reports and reimbursements.
- Respond to questions and inquiries from employees regarding expense-related issues.
- Stay updated on industry best practices and regulatory changes affecting expense management.

- Detail-oriented and highly accurate
- Strong analytical and problem-solving abilities
- Excellent organization and time management skills
- Strong communication skills, both written and verbal
- Ability to handle sensitive and confidential information
- Proactive and self-motivated
- Customer service-oriented with a professional demeanor
- Ability to work independently and in a team environment
- Adaptability to regulatory changes and best practices
- Strong proficiency in Microsoft Excel and other Office Suite applications
- Experience with accounting software and expense reporting tools
- Ability to identify and implement process improvements
- Proven track record of maintaining compliance with policies
- Effective interpersonal skills for liaising with employees at all levels
- Ability to prioritize and manage multiple tasks within deadlines
- Aptitude for conducting thorough and periodic audits

- Competitive salary range: $50,000 - $70,000 per year.
- Comprehensive health insurance (medical, dental, and vision) plans.
- 401(k) retirement plan with company match.
- Paid time off (PTO) including vacation, holidays, and sick leave.
- Flexible work hours and remote work options.
- Employee assistance program (EAP) for mental health and counseling services.
- Professional development opportunities, including tuition reimbursement and training programs.
- Opportunities for career advancement and promotions within the company.
- Company-sponsored wellness programs and fitness incentives.
- Life and disability insurance coverage.
- Employee discounts on company products and services.
- Commuter benefits and transportation reimbursement.
- Parental leave and family support programs.
- Generous referral bonus program.
- Inclusive and diverse workplace culture.