Legal Billing Specialist

Vintti specializes in providing US companies with a financial edge through smart staffing solutions. We bridge the gap between American businesses and Latin American talent, offering access to a vast pool of skilled professionals at competitive rates. This approach enables our clients to scale their operations more efficiently, reduce hiring costs, and invest in growth opportunities without compromising on quality.

A Legal Billing Specialist plays a critical role in law firms and legal departments, focusing on managing and maintaining accurate billing processes. This position involves preparing, reviewing, and processing invoices for legal services rendered, ensuring compliance with client billing guidelines and internal policies. The specialist must possess a keen eye for detail, strong analytical skills, and proficiency in legal billing software. Their responsibilities often include handling billing inquiries, resolving discrepancies, and working closely with attorneys and accounting teams to facilitate smooth financial operations. Effective communication and organizational skills are essential for success in this role.

- Bachelor's degree in Accounting, Finance, Business Administration, or related field
- Minimum of 3 years experience in legal billing or a similar finance role
- Proficiency with legal billing software and eBilling platforms
- Solid understanding of billing processes and procedures
- Familiarity with law firm accounting principles and legal terminology
- Strong analytical and problem-solving skills
- Excellent attention to detail and organizational abilities
- Strong written and verbal communication skills
- Ability to handle sensitive and confidential information with discretion
- Proficiency in Microsoft Office Suite, particularly Excel
- Ability to work independently and as part of a team
- Strong time management skills and ability to prioritize tasks
- Experience with accounts receivable and general ledger reconciliation
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Demonstrated ability to provide exceptional client service

- Compile and review timekeeping records from legal professionals and support staff
- Generate and edit pre-bills in preparation for attorney approval
- Ensure billing compliance with client-specific guidelines and requirements
- Submit invoices through electronic billing systems (eBilling platforms)
- Follow up on outstanding invoices and coordinate with clients for timely payments
- Address and resolve billing inquiries and discrepancies from clients and attorneys
- Maintain accurate and organized client billing files and financial records
- Monitor and reconcile accounts receivable reports
- Process write-offs, adjustments, and credit memos as necessary
- Collaborate with the finance team to ensure alignment with financial policies and procedures
- Provide regular billing status updates and reports to management
- Assist with the month-end and year-end closing processes, including preparing necessary accruals
- Train new staff on billing procedures and systems
- Maintain confidentiality and handle sensitive financial information with discretion
- Continuously identify and implement process improvements to enhance billing efficiency
- Communicate effectively with clients, attorneys, and other departments regarding billing issues

The ideal candidate for the Legal Billing Specialist role will have a bachelor's degree in Accounting, Finance, Business Administration, or a related field and bring a minimum of 3 years of experience in legal billing or a comparable finance role. They will be highly proficient with legal billing software and eBilling platforms, demonstrating a solid understanding of billing processes and compliance requirements, especially within a law firm setting. This individual will possess exceptional analytical and problem-solving skills, coupled with meticulous attention to detail and a strong organizational aptitude, enabling them to manage timekeeping records, generate and edit pre-bills, and ensure client-specific billing guidelines are meticulously followed. Their strong communication skills will facilitate effective interactions with clients, attorneys, and internal departments to address and resolve billing enquiries. They will exhibit a high level of integrity and discretion in handling sensitive and confidential information. Proficiency in Microsoft Office Suite, particularly Excel, and a profound understanding of law firm accounting principles and legal terminology will be crucial. Additionally, the candidate will be self-motivated, able to work well under pressure, and demonstrate a proactive approach to continuous process improvement and efficiency. They will be a dependable team player with a client service orientation, capable of training new staff on billing procedures and comfortable adapting to changing priorities. Their commitment to providing exceptional client service, combined with their aptitude for learning and collaborative nature, will set them apart as the perfect fit for this role.

- Compile and review timekeeping records from legal professionals and support staff
- Generate and edit pre-bills in preparation for attorney approval
- Ensure billing compliance with client-specific guidelines and requirements
- Submit invoices through electronic billing systems (eBilling platforms)
- Follow up on outstanding invoices and coordinate with clients for timely payments
- Address and resolve billing inquiries and discrepancies from clients and attorneys
- Maintain accurate and organized client billing files and financial records
- Monitor and reconcile accounts receivable reports
- Process write-offs, adjustments, and credit memos as necessary
- Collaborate with the finance team to ensure alignment with financial policies and procedures
- Provide regular billing status updates and reports to management
- Assist with the month-end and year-end closing processes, including preparing necessary accruals
- Train new staff on billing procedures and systems
- Maintain confidentiality and handle sensitive financial information with discretion
- Continuously identify and implement process improvements to enhance billing efficiency
- Communicate effectively with clients, attorneys, and other departments regarding billing issues.

- Meticulous attention to detail
- Strong organizational skills
- Excellent analytical and problem-solving abilities
- Effective and clear communication skills
- High level of integrity and confidentiality handling
- Proactive and self-motivated
- Ability to work well under pressure
- Strong client service orientation
- Adaptability to changing priorities
- Collaborative team player
- Dependable and reliable
- High level of proficiency with billing software and eBilling platforms
- Solid understanding of legal and accounting principles
- Strong aptitude for learning and training others
- Commitment to continuous improvement and efficiency

- Competitive salary range based on experience
- Comprehensive health, dental, and vision insurance
- 401(k) retirement plan with company matching
- Paid time off (PTO) and holidays
- Flexible working hours and remote work options
- Life and disability insurance
- Employee assistance program (EAP)
- Professional development and training opportunities
- Tuition reimbursement programs
- Wellness programs and gym membership discounts
- Commuter benefits program
- Performance-based bonuses and incentives
- Opportunities for career advancement within the firm
- Inclusive and supportive work environment
- Access to the latest legal billing software and tools