Purchasing Coordinator

Vintti is a specialized staffing agency that believes diversity is the catalyst for innovation. We connect US-based SMBs, startups, and firms with exceptional talent from Latin America, fostering a rich tapestry of cultural perspectives within American businesses. Our unique position allows us to handpick professionals who not only possess the required skills but also bring fresh ideas and global insights to the table. Vintti's services go beyond filling positions; we enrich company cultures and expand business horizons on an international scale.

A Purchasing Coordinator plays a crucial role in any organization by managing the acquisition of goods, services, and equipment necessary for daily operations. This role involves evaluating suppliers, negotiating contracts, maintaining records of purchases, and ensuring timely delivery of quality products while staying within budget. A Purchasing Coordinator often collaborates with various departments to understand their needs and identify the best solutions, thereby enhancing operational efficiency. Their expertise in market research and vendor management is essential for optimizing procurement processes and supporting overall business objectives.

- Bachelor's degree in Supply Chain Management, Business Administration, or a related field
- Minimum of 2-3 years of experience in a purchasing or procurement role
- Strong analytical and problem-solving skills
- Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint)
- Excellent negotiation and communication skills
- Ability to manage multiple tasks and prioritize effectively
- Strong attention to detail and organizational skills
- Ability to work effectively in a team environment
- Familiarity with supply chain procedures and inventory management
- Knowledge of market research methods and data analysis
- Experience with ERP systems and procurement databases
- Ability to build and maintain strong relationships with suppliers
- Knowledge of contract management and procurement regulations
- Strong decision-making skills and ability to handle invoice discrepancies
- Capability to conduct cost analyses and report preparation
- Ability to work under pressure and meet tight deadlines
- Certification in procurement or supply chain management (e.g., CPSM, CPIM) is a plus
- Understanding of industry-specific requirements and standards (if applicable)
- Excellent written and verbal communication skills

- Review and process purchase orders
- Monitor inventory levels and place orders as needed
- Coordinate with suppliers to ensure timely delivery of goods
- Negotiate prices and terms with suppliers
- Maintain and update supplier records and contact information
- Track and report on key functional metrics to reduce expenses and improve effectiveness
- Collaborate with various departments to understand purchasing needs and requirements
- Handle invoice discrepancies and resolve any issues with suppliers
- Manage and update the procurement database
- Conduct market research to identify potential new suppliers
- Prepare cost analyses and reports for management review
- Ensure compliance with company policies and procurement regulations
- Support the preparation and execution of contracts
- Evaluate supplier performance and provide feedback for improvement
- Work on process improvement initiatives to optimize purchasing activities
- Schedule and conduct regular supplier meetings
- Prepare and maintain detailed records and documentation of all purchasing activities
- Communicate order updates and status to internal stakeholders
- Provide support and guidance to junior purchasing staff as needed

The ideal candidate for the Purchasing Coordinator role will possess a Bachelor's degree in Supply Chain Management, Business Administration, or a related field, coupled with a minimum of 2-3 years of experience in purchasing or procurement. They will demonstrate strong analytical and problem-solving abilities, excelling in data analysis, market research, and cost efficiencies. This individual will boast excellent negotiation and communication skills, facilitating seamless interactions with suppliers to ensure timely delivery of goods and favorable terms. Their high attention to detail and organizational prowess will be evident in their capability to manage multiple tasks, prioritize effectively, and maintain accurate procurement records. The candidate will thrive in a team-oriented environment, showcasing strong collaboration skills and proactively supporting junior staff. They will possess a deep understanding of supply chain and inventory management principles and demonstrate proficiency in procurement software, ERP systems, and the Microsoft Office Suite. Adaptability to changing market conditions and a proactive approach to resolving issues will be critical. Additionally, the ideal candidate will have a comprehensive knowledge of contract management, procurement regulations, and the ability to build and maintain positive supplier relationships. A professional certification in procurement or supply chain management, such as CPSM or CPIM, will be a distinct advantage, further underlining their commitment to continuous improvement and process optimization. Strong decision-making abilities under pressure, effective time management, and excellent written and verbal communication skills will set them apart in this pivotal role.

- Review and process purchase orders
- Monitor inventory levels and place orders as needed
- Coordinate with suppliers to ensure timely delivery of goods
- Negotiate prices and terms with suppliers
- Maintain and update supplier records and contact information
- Track and report on key functional metrics to reduce expenses and improve effectiveness
- Collaborate with various departments to understand purchasing needs and requirements
- Handle invoice discrepancies and resolve any issues with suppliers
- Manage and update the procurement database
- Conduct market research to identify potential new suppliers
- Prepare cost analyses and reports for management review
- Ensure compliance with company policies and procurement regulations
- Support the preparation and execution of contracts
- Evaluate supplier performance and provide feedback for improvement
- Work on process improvement initiatives to optimize purchasing activities
- Schedule and conduct regular supplier meetings
- Prepare and maintain detailed records and documentation of all purchasing activities
- Communicate order updates and status to internal stakeholders
- Provide support and guidance to junior purchasing staff as needed

- Strong analytical and problem-solving abilities
- Excellent negotiation and communication skills
- High attention to detail and organizational prowess
- Ability to manage multiple tasks and prioritize effectively
- Strong teamwork and collaboration skills
- Proactive and resourceful in resolving issues
- Strong decision-making abilities under pressure
- Ability to build and maintain positive supplier relationships
- Effective time management and deadline adherence
- Eager to support and guide junior team members
- Adaptable to changing market conditions and purchasing needs
- Commitment to continuous improvement and process optimization
- Strong technical proficiency in procurement software and Microsoft Office Suite
- Familiarity with ERP systems and procurement databases
- Strong knowledge of contract management and procurement regulations
- Excellent written and verbal communication skills
- Professional certification in procurement or supply chain management (preferred)
- Deep understanding of supply chain and inventory management principles

- Competitive salary commensurate with experience
- Comprehensive health, dental, and vision insurance
- Retirement savings plan with company match
- Paid time off, including vacation, sick leave, and holidays
- Flexible work schedule and remote work opportunities
- Career development and advancement opportunities
- Continuing education and professional development support
- Employee wellness programs
- Life and disability insurance
- Employee assistance program (EAP)
- Performance-based bonuses
- Company-sponsored events and team-building activities
- Transportation and commuting benefits
- Employee discounts on company products/services
- Casual dress code and supportive work environment