Remote Executive Assistant

Vintti is a cutting-edge staffing agency revolutionizing the way US companies build their teams. Leveraging advanced technology and embracing the power of remote work, we connect SMBs, startups, and firms across the United States with top-tier talent from Latin America. Our platform seamlessly integrates professionals into US business ecosystems, regardless of physical borders. Vintti operates on the principle of a borderless future of work, where skills and expertise trump geographical constraints.

A Remote Executive Assistant plays a crucial role in providing high-level administrative support to executives while working from a remote location. This position involves managing executives' schedules, organizing meetings, handling correspondence, and performing a variety of administrative tasks. The role requires exceptional communication skills, time management, and the ability to prioritize and multitask efficiently. Proficiency with digital tools and platforms is essential, as tasks are performed virtually. The Remote Executive Assistant ensures smooth operations and assists in enhancing productivity by enabling executives to focus on strategic goals.

- Proven experience as an executive assistant or other relevant administrative support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Familiarity with virtual meeting platforms such as Zoom, Microsoft Teams, and Google Meet.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and handle a variety of tasks with minimal supervision.
- Strong attention to detail and accuracy.
- Ability to manage complex schedules and coordinate multiple activities.
- Experience with travel planning and itinerary management.
- Excellent problem-solving skills and resourcefulness.
- Strong research skills and ability to prepare detailed reports.
- Experience in handling financial documentation and expense reports.
- Familiarity with social media platforms and content management.
- Flexibility and adaptability to changing work requirements.
- Strong interpersonal skills to build and maintain relationships with internal and external stakeholders.
- Reliable internet connection and a suitable home office environment for remote work.
- Bachelor's degree in Business Administration, Communications, or a related field preferred.

- Manage and prioritize all incoming communications, including emails, phone calls, and messages.
- Schedule and coordinate virtual meetings, appointments, and detailed calendars.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research, compile data, and prepare reports for review.
- Maintain and organize digital filing systems and records.
- Screen and direct phone calls and distribute correspondence.
- Handle confidential information with integrity and discretion.
- Arrange and manage travel itineraries, accommodations, and logistics.
- Monitor and respond to client inquiries and requests.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Assist in the planning and execution of events, both virtual and in-person.
- Provide administrative support for projects and initiatives as needed.
- Coordinate and communicate with internal and external stakeholders.
- Manage expense reports and financial documentation.
- Assist with social media management and online content updates.

The ideal candidate for the Remote Executive Assistant position is a highly organized and detail-oriented professional with proven experience in executive support roles. They possess exceptional time management skills and the ability to prioritize effectively, handling a variety of tasks with minimal supervision. Proactive and self-motivated, the candidate excels in problem-solving and demonstrates strong research capabilities to prepare detailed reports. Their excellent written and verbal communication skills, coupled with a high level of discretion and confidentiality, enable them to efficiently manage complex schedules, travel plans, and confidential information. Tech-savvy and proficient in the Microsoft Office Suite, virtual meeting platforms, and social media management, they quickly adapt to new software and changing work requirements. With a Bachelor's degree in Business Administration, Communications, or a related field, they bring a high degree of professionalism, resourcefulness, and reliability. Their strong interpersonal skills allow them to build and maintain effective relationships with both internal and external stakeholders, making them an approachable and collaborative team player. The ideal candidate maintains composure under pressure, consistently meets deadlines, and brings a positive, flexible, and creative approach to their work environment.

- Manage and prioritize all incoming communications, including emails, phone calls, and messages.
- Schedule and coordinate virtual meetings, appointments, and detailed calendars.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research, compile data, and prepare reports for review.
- Maintain and organize digital filing systems and records.
- Screen and direct phone calls and distribute correspondence.
- Handle confidential information with integrity and discretion.
- Arrange and manage travel itineraries, accommodations, and logistics.
- Monitor and respond to client inquiries and requests.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Assist in the planning and execution of events, both virtual and in-person.
- Provide administrative support for projects and initiatives as needed.
- Coordinate and communicate with internal and external stakeholders.
- Manage expense reports and financial documentation.
- Assist with social media management and online content updates.

- Highly organized and detail-oriented
- Exceptional time management skills
- Proactive and self-motivated
- Strong problem-solving abilities
- Effective communicator
- High degree of professionalism
- Adaptable and flexible
- Strong work ethic and reliability
- Tech-savvy and quick to learn new software
- Ability to maintain confidentiality
- Creative and resourceful
- Strong interpersonal skills
- Ability to work under pressure and meet deadlines
- Positive and approachable demeanor
- Team player with collaborative mindset
- Excellent prioritization skills

- Competitive salary range
- Comprehensive health, dental, and vision insurance
- Flexible work hours to promote work-life balance
- Paid time off (vacation, personal, and sick days)
- Remote work environment
- Professional development and continuing education opportunities
- Performance bonuses and incentives
- Retirement plan options with employer matching
- Paid parental leave
- Wellness programs and resources
- Employee assistance program (EAP) for mental health and counseling services
- Reimbursement for home office equipment and supplies
- Access to virtual fitness and wellness classes
- Internet and mobile stipend
- Opportunities for career advancement and growth within the company