Personal Assistant

Vintti is a staffing agency with a unique mission: to create win-win scenarios for both US businesses and Latin American professionals. We address the challenges faced by SMBs, startups, and firms in finding the right talent, as well as the aspirations of skilled Latin American workers seeking international opportunities. By bridging this gap, Vintti enables US companies to access a wealth of untapped talent, while providing Latin American professionals with pathways to expand their careers on a global scale. Our approach cultivates a symbiotic ecosystem that benefits all parties involved.

A Personal Assistant plays a crucial role in streamlining the day-to-day operations of executives and high-level professionals. They are responsible for managing schedules, handling correspondence, organizing meetings, and ensuring that their employer's time is effectively utilized. Their tasks often include booking travel arrangements, conducting research, and preparing reports or presentations. With superior organizational skills and the ability to multitask, Personal Assistants enhance productivity and efficiency, allowing those they support to focus on strategic goals and key responsibilities.

- High school diploma or equivalent; Bachelor’s degree preferred
- Proven experience as a personal assistant or in a similar role
- Strong ability to manage multiple tasks and prioritize effectively
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Competency with office management systems and procedures
- Strong organizational and time-management skills
- Ability to maintain confidentiality and handle sensitive information discreetly
- Attention to detail and strong problem-solving skills
- Ability to work independently and as part of a team
- Flexibility and adaptability to changing priorities
- Professional demeanor and appearance
- Valid driver’s license and reliable transportation
- Experience with travel planning and scheduling
- Familiarity with social media platforms and content management
- Capability to perform research and present detailed information succinctly
- Strong interpersonal skills and ability to liaise with various departments and stakeholders
- Financial acumen for preparing and maintaining expense reports
- Background in event coordination and project management
- Ability to provide support beyond normal business hours, if needed
- Excellent follow-up and tracking skills for ongoing tasks and projects

- Manage and prioritize executive's email and correspondence
- Schedule, coordinate, and oversee appointments and meetings
- Arrange and confirm travel itineraries, accommodations, and transportation
- Maintain and organize both electronic and paper files efficiently
- Handle sensitive and confidential information with discretion
- Draft, proofread, and edit various documents and reports
- Run errands and complete miscellaneous tasks as assigned
- Prepare, track, and maintain detailed expense reports
- Serve as a liaison between executive and internal/external departments
- Assist with personal tasks and manage household-related duties
- Conduct thorough research and present findings succinctly
- Monitor and respond to incoming phone calls and messages
- Coordinate and manage events, including special projects
- Facilitate effective communication within the team
- Prepare agendas for meetings, record minutes, and track follow-up actions
- Order office supplies and monitor inventory levels
- Oversee social media accounts and ensure timely content updates
- Provide administrative support to additional team members as needed
- Ensure smooth and efficient daily operations, addressing issues promptly

The ideal candidate for the role of Personal Assistant is a highly organized and detail-oriented professional with proven experience in a similar capacity. They excel at managing multiple tasks simultaneously and possess exceptional time-management skills, ensuring deadlines are met and priorities are effectively balanced. With outstanding written and verbal communication abilities, they can draft, proofread, and edit documents with precision, and facilitate clear, efficient communication within the team and between departments. This candidate is a proactive and resourceful problem-solver, capable of managing confidential information with discretion and integrity. Proficiency in the Microsoft Office Suite and familiarity with office management systems are essential, along with strong research and presentation skills. The ideal candidate demonstrates a professional demeanor and appearance, complemented by impressive interpersonal skills, allowing them to adeptly liaise with various stakeholders. They are reliable, adaptable, and dependable, willing to work beyond normal business hours when necessary. Additionally, they have a keen financial acumen for managing expense reports and significant experience in travel planning, event coordination, and project management. Their capability to support personal tasks and household management, paired with a valid driver’s license and access to reliable transportation, further defines them as an exceptional fit for this role.

- Manage and prioritize emails and correspondence
- Schedule and coordinate appointments and meetings
- Arrange travel itineraries, accommodations, and transportation
- Maintain and organize electronic and paper files
- Handle confidential information with discretion
- Draft, proofread, and edit documents and reports
- Run errands and perform miscellaneous tasks
- Prepare and maintain expense reports
- Act as a liaison between the executive and various departments
- Assist with personal tasks and household management
- Conduct research and present findings in a concise manner
- Monitor and respond to phone calls and messages
- Coordinate events and special projects
- Facilitate communication within the team
- Prepare meeting agendas, minutes, and follow-up actions
- Order office supplies and manage inventory
- Oversee social media accounts and content updates
- Provide administrative support to other team members as needed
- Ensure smooth daily operations and problem-solve as issues arise

- Highly organized and detail-oriented
- Excellent time-management skills
- Strong multitasking abilities
- Proactive and resourceful problem-solver
- Outstanding written and verbal communication skills
- Discreet and trustworthy with confidential information
- Tech-savvy with proficiency in Microsoft Office Suite
- Adaptable to changing priorities and environments
- Professional demeanor and appearance
- Exceptional interpersonal and liaison skills
- Reliable and dependable
- Ability to work independently and as part of a team
- Strong research and presentation skills
- Financial and expense report acumen
- Efficient in managing appointments and travel plans
- Experience in event coordination and project management
- Adept at handling personal tasks and household management
- Ability to work beyond normal business hours, if necessary
- Strong follow-up and tracking skills
- Valid driver’s license and access to reliable transportation

- Competitive salary range: $50,000 - $70,000 annually
- Comprehensive health benefits (medical, dental, vision)
- 401(k) retirement plan with company match
- Generous paid time off (PTO) policy
- Paid holidays
- Flexible work schedule
- Opportunities for professional development and growth
- Reimbursement for job-related training and certifications
- Employee wellness programs
- Work-from-home options available
- Travel expense reimbursement
- Company-sponsored social events and team-building activities
- Access to employee assistance programs (EAP)
- Performance-based bonuses
- Recognition and rewards programs
- Free or discounted access to company products/services
- Relocation assistance (if applicable)
- Supportive and collaborative work environment
- On-site gym and fitness facilities (if applicable)
- Contribution towards commuting expenses
- Mentorship and coaching opportunities