Virtual Construction Assistant

Vintti is a staffing agency with a unique mission: to create win-win scenarios for both US businesses and Latin American professionals. We address the challenges faced by SMBs, startups, and firms in finding the right talent, as well as the aspirations of skilled Latin American workers seeking international opportunities. By bridging this gap, Vintti enables US companies to access a wealth of untapped talent, while providing Latin American professionals with pathways to expand their careers on a global scale. Our approach cultivates a symbiotic ecosystem that benefits all parties involved.

A Virtual Construction Assistant plays a vital role in supporting construction projects remotely by managing and organizing project data, schedules, and communications. They assist project managers and teams by coordinating tasks, tracking progress, and ensuring accurate documentation. Utilizing digital tools and software, they help in streamlining workflows, enhancing collaboration, and maintaining up-to-date records. This role demands strong organizational skills, attention to detail, and proficiency in various construction management platforms to facilitate efficiency and effective project execution from a distance.

- Bachelor's degree in Construction Management, Civil Engineering, or a related field
- Minimum of 2 years of experience in construction project management or a similar role
- Proficiency in project management software (e.g., Microsoft Project, Primavera)
- Experience using Building Information Modeling (BIM) software (e.g., Revit, Navisworks)
- Strong understanding of construction processes, standards, and regulations
- Excellent organizational and multitasking abilities
- Strong communication skills, both verbal and written
- Ability to interpret and analyze construction drawings and documents
- Proficiency in office software (e.g., Microsoft Office Suite)
- Experience with virtual meeting and collaboration tools (e.g., Zoom, Microsoft Teams)
- Ability to work independently and remotely
- Detail-oriented with strong analytical skills
- Experience in cost estimation and budget tracking
- Proven ability to manage multiple projects and meet deadlines
- Ability to conduct virtual site inspections effectively
- Strong problem-solving skills and ability to resolve construction issues remotely
- Proficiency in organizing and maintaining electronic filing systems
- Knowledge of procurement processes and vendor management
- Ability to prepare and manage project schedules effectively
- Understanding of health, safety, and regulatory compliance standards in construction
- Strong time management skills
- Ability to stay updated on industry trends and best practices
- Demonstrated ability to work collaboratively with diverse teams and stakeholders
- Flexibility and adaptability in a dynamic work environment
- Valid certifications in project management (e.g., PMP) or construction management (preferred)

- Coordinate with project managers and construction teams to gather project requirements and updates
- Assist in the creation and management of project schedules using project management software
- Monitor project timelines to ensure milestones and deadlines are met
- Organize, update, and maintain project documentation, including plans, permits, and correspondence
- Conduct virtual site inspections using remote video tools to ensure project compliance with standards
- Communicate with subcontractors and suppliers to facilitate timely delivery of materials and services
- Generate and distribute daily and weekly progress reports to stakeholders
- Analyze construction drawings and models for accuracy and completeness
- Assist in the resolution of on-site construction issues by liaising with relevant parties remotely
- Maintain an organized filing system of electronic documents and ensure proper file naming conventions
- Use Building Information Modeling (BIM) software to review and update digital models
- Prepare meeting agendas and record minutes to ensure effective communication
- Conduct virtual meetings and follow up on action items from project stakeholders
- Support cost estimation and budget tracking by collecting and inputting relevant data
- Identify and escalate potential project risks to appropriate team members
- Provide support for procurement activities, including vendor selection and purchase order tracking
- Maintain and update a project database to ensure real-time access to critical information
- Assist in the preparation and submission of regulatory compliance documents
- Coordinate virtual training sessions and informational webinars for team members
- Stay updated on industry trends and best practices to bring innovative solutions to the project team

The ideal candidate for the role of Virtual Construction Assistant is a proactive and tech-savvy professional with a Bachelor's degree in Construction Management, Civil Engineering, or a closely related field, coupled with a minimum of two years of relevant experience in construction project management or a similar role. They will possess a deep understanding of construction processes, standards, and regulations, with proven expertise in using project management software such as Microsoft Project or Primavera, as well as Building Information Modeling (BIM) tools like Revit and Navisworks. Exceptional organizational and multitasking abilities are essential, as this role requires maintaining meticulous project documentation and schedules, conducting virtual site inspections, and organizing electronic filing systems with precision. The perfect candidate will exhibit strong leadership and coordination skills, excellent time management, and a keen attention to detail, ensuring all milestones and deadlines are met. They will be skilled in effective verbal and written communication, capable of independently resolving construction issues and adept at using virtual meeting and collaboration tools such as Zoom or Microsoft Teams. A proactive problem-solver with a solid understanding of health, safety, and regulatory compliance standards in construction, the ideal candidate will manage project risks, support procurement activities, and track project costs and budgets efficiently. They will demonstrate flexibility, adaptability, and the ability to thrive in a dynamic, high-pressure work environment, embodying a collaborative team spirit and unwavering commitment to continuous learning, accuracy, and professionalism. Certifications in project or construction management, along with a high level of integrity and resourcefulness, make them a standout candidate equipped to foster positive working relationships and drive project success.

- Coordinate with project managers and construction teams to gather project requirements and updates.
- Assist in the creation and management of project schedules using project management software.
- Monitor project timelines to ensure milestones and deadlines are met.
- Organize, update, and maintain project documentation, including plans, permits, and correspondence.
- Conduct virtual site inspections using remote video tools to ensure project compliance with standards.
- Communicate with subcontractors and suppliers to facilitate timely delivery of materials and services.
- Generate and distribute daily and weekly progress reports to stakeholders.
- Analyze construction drawings and models for accuracy and completeness.
- Assist in the resolution of on-site construction issues by liaising with relevant parties remotely.
- Maintain an organized filing system of electronic documents and ensure proper file naming conventions.
- Use Building Information Modeling (BIM) software to review and update digital models.
- Prepare meeting agendas and record minutes to ensure effective communication.
- Conduct virtual meetings and follow up on action items from project stakeholders.
- Support cost estimation and budget tracking by collecting and inputting relevant data.
- Identify and escalate potential project risks to appropriate team members.
- Provide support for procurement activities, including vendor selection and purchase order tracking.
- Maintain and update a project database to ensure real-time access to critical information.
- Assist in the preparation and submission of regulatory compliance documents.
- Coordinate virtual training sessions and informational webinars for team members.
- Stay updated on industry trends and best practices to bring innovative solutions to the project team.

- Strong leadership and coordination skills
- Highly organized with exceptional attention to detail
- Excellent time management and prioritization abilities
- Effective and clear communicator
- Proactive problem-solving mindset
- Adaptable and flexible with changing priorities
- Tech-savvy with proficient use of digital tools
- Self-motivated and able to work independently
- Collaborative team player
- Strong analytical and critical thinking skills
- Ability to handle high-pressure situations calmly
- Strong follow-up and follow-through capabilities
- Committed to continuous learning and improvement
- High level of integrity and professionalism
- Strong work ethic and dedication
- Ability to foster positive working relationships
- Resourceful and innovative thinker
- Commitment to accuracy and precision
- Customer-oriented with strong interpersonal skills
- Strong understanding of project management methodologies.

- Competitive salary range: $55,000 - $75,000 annually
- Comprehensive health, dental, and vision insurance
- Flexible remote working arrangements
- Paid time off (PTO) and holidays
- 401(k) with company match
- Opportunities for career growth and professional development
- Reimbursement for relevant certifications and training programs
- Company-provided equipment for remote work
- Wellness programs and employee assistance programs
- Annual performance bonuses
- Access to online learning platforms and resources
- Employee referral program
- Regular virtual team-building activities and events
- Travel reimbursement for site visits (if applicable)
- Internet and phone stipend for remote work setup
- Collaborative and supportive work environment
- Opportunity to work with cutting-edge construction technologies
- Access to industry conferences and seminars