Senior Vendor Management Specialist

Vintti specializes in providing US companies with a financial edge through smart staffing solutions. We bridge the gap between American businesses and Latin American talent, offering access to a vast pool of skilled professionals at competitive rates. This approach enables our clients to scale their operations more efficiently, reduce hiring costs, and invest in growth opportunities without compromising on quality.

A Senior Vendor Management Specialist is a seasoned professional tasked with overseeing the relationships and contracts with an organization's vendors and suppliers. This role involves ensuring that vendors meet performance and delivery standards while aligning with the company’s strategic goals. The specialist negotiates terms, mitigates risks, and manages disputes, fostering strong, long-term partnerships. Additionally, they analyze vendor performance data to inform decision-making and implement process improvements, ensuring operational efficiency and cost-effectiveness for the company.

- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Minimum of 5-7 years of experience in vendor management or procurement.
- Proven track record in negotiating contracts and managing vendor relationships.
- Strong understanding of supply chain dynamics and vendor management best practices.
- Exceptional analytical skills with the ability to assess vendor performance data.
- Proficient in vendor management software and tools.
- Excellent communication and interpersonal skills.
- Strong problem-solving abilities and conflict resolution skills.
- Experience conducting vendor audits and due diligence.
- Ability to work collaboratively with cross-functional teams.
- Strong organizational and project management skills.
- Knowledge of relevant industry regulations and compliance standards.
- Ability to develop and implement strategic vendor management policies.
- Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
- Strong financial acumen and understanding of cost management.
- Ability to handle multiple projects and deadlines in a fast-paced environment.
- Certified Professional in Supply Management (CPSM) or similar certification is a plus.

- Develop and nurture strategic vendor relationships.
- Evaluate and ensure vendor compliance with SLAs.
- Conduct periodic vendor performance reviews and audits.
- Negotiate contracts, pricing, and terms with vendors.
- Track market trends to identify and evaluate new vendors.
- Collaborate with internal teams to align vendor strategy with business goals.
- Address and resolve vendor-related issues and disputes.
- Design and implement vendor management policies.
- Maintain comprehensive records of vendor agreements and performance metrics.
- Generate and present vendor performance reports to senior management.
- Oversee vendor onboarding, including due diligence.
- Work with finance to ensure accurate vendor invoice processing.
- Identify and implement opportunities for cost-saving and service enhancement.
- Perform risk assessments on the vendor supply chain.
- Aid in the vendor selection process for internal stakeholders.
- Stay informed on industry best practices and regulations in vendor management.

The ideal candidate for the Senior Vendor Management Specialist role will possess a bachelor's degree in Business Administration, Supply Chain Management, or a related field, coupled with a minimum of 5-7 years of experience in vendor management or procurement. They will have a proven track record of negotiating contracts, managing vendor relationships, and driving cost-saving strategies without compromising on quality. The candidate will demonstrate a robust understanding of supply chain dynamics, exceptional analytical skills, and proficiency in vendor management software and tools. They will exhibit strong communication, interpersonal, and negotiation abilities, with a talent for resolving conflicts tactfully and maintaining high ethical standards. Highly organized and detail-oriented, the candidate will excel in project management and be adept at handling multiple tasks and deadlines in a fast-paced environment. They will also possess strong financial acumen and a proactive, strategic approach to vendor management. With an aptitude for building and nurturing strategic relationships, this individual will work collaboratively with cross-functional teams to align vendor strategies with business goals. Moreover, they will be resilient, adaptable, and committed to continuous improvement, staying informed on industry trends and best practices. Certified Professional in Supply Management (CPSM) or similar certification is a plus. The ideal candidate will be passionate about vendor management and dedicated to maintaining high standards of quality, compliance, and customer satisfaction.

- Develop and maintain relationships with key vendors and suppliers.
- Assess vendor performance to ensure adherence to service level agreements (SLAs).
- Conduct regular vendor reviews and audits to evaluate performance, risk, and compliance.
- Negotiate contracts, terms, and pricing with vendors to secure favorable agreements.
- Monitor market trends to identify potential vendors and assess their capabilities.
- Coordinate with internal departments to align vendor strategies with organizational goals.
- Resolve vendor-related issues and disputes promptly to maintain a smooth supply chain.
- Develop and implement vendor management policies and procedures.
- Maintain accurate and up-to-date records of vendor contracts and performance metrics.
- Prepare and present regular vendor performance reports to senior management.
- Manage vendor onboarding processes, including due diligence and documentation.
- Collaborate with finance teams to ensure timely and accurate processing of vendor invoices.
- Identify opportunities for cost savings and service improvements through effective vendor management.
- Conduct risk assessments to identify potential risks in the vendor supply chain and develop mitigation strategies.
- Support internal stakeholders in vendor selection and evaluation processes.
- Stay updated on industry best practices and regulations related to vendor management.

- Strategic thinker with a proactive approach to vendor management
- Strong relationship-building skills with vendors and internal stakeholders
- Detail-oriented with a focus on accuracy and thoroughness
- Adaptable and able to thrive in a dynamic, fast-paced environment
- Excellent negotiation and persuasion skills
- High level of integrity and ethical standards
- Results-driven with a commitment to achieving goals and continuous improvement
- Ability to manage conflicts and sensitive vendor issues tactfully
- Strong leadership abilities and team collaboration skills
- Highly organized with superior time management capabilities
- Analytical mindset with a data-driven approach to decision-making
- Strong verbal and written communication skills
- Ability to handle and prioritize multiple tasks and projects simultaneously
- Resilient and able to remain calm under pressure
- Eagerness to stay current with industry trends and best practices
- Commitment to maintaining high standards of quality and compliance
- Resourceful with strong problem-solving abilities
- Customer-focused mindset with a dedication to internal and external customer satisfaction
- Demonstrable ability to deliver cost-saving strategies without compromising quality
- Passionate about vendor management and supply chain excellence

- Competitive salary range of $90,000 to $120,000, based on experience and qualifications.
- Comprehensive health, dental, and vision insurance plans.
- Flexible work schedule with remote work opportunities.
- Generous paid time off (PTO) and holiday schedule.
- 401(k) retirement plan with company matching contributions.
- Professional development opportunities and ongoing training.
- Tuition reimbursement for relevant educational courses and certifications.
- Employee assistance program (EAP) for personal and professional well-being.
- Performance-based bonuses and incentives.
- Life and accidental death and dismemberment (AD&D) insurance.
- Short-term and long-term disability insurance.
- Health and wellness programs, including gym membership discounts.
- Employee recognition and reward programs.
- On-site childcare facilities or childcare assistance programs.
- Stock options or equity opportunities for eligible employees.
- Employee discount programs for various goods and services.
- Relocation assistance for qualifying candidates.
- Collaborative and inclusive work environment with a focus on diversity and inclusion.