Virtual Legal Assistant

Vintti is a staffing agency dedicated to boosting the economic efficiency of US companies. We provide access to a diverse range of skilled Latin American professionals, allowing businesses to build robust teams without the traditional high costs associated with domestic hiring. Our model supports companies in maximizing their resources, driving innovation, and achieving sustainable growth.

A Virtual Legal Assistant plays a pivotal role in supporting legal professionals by performing a variety of administrative and clerical tasks remotely. This role involves managing correspondence, scheduling appointments, organizing and maintaining legal documents, and conducting research to support case preparation. Virtual Legal Assistants help streamline operations by handling time-consuming tasks, thereby allowing attorneys and legal teams to focus on more complex, substantive legal work. Their expertise contributes significantly to the efficiency and effectiveness of legal practices, ensuring that clients receive timely and well-organized services.

- Proven experience as a legal assistant or in a similar role
- Strong understanding of legal terminology and procedures
- Proficiency in legal research and drafting legal documents
- Excellent organizational and time-management skills
- Ability to manage multiple tasks and meet deadlines
- Exceptional written and verbal communication skills
- Strong attention to detail and accuracy
- Experience with legal management software and document management systems
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with court procedures and filing requirements
- Ability to handle confidential and sensitive information with discretion
- Strong problem-solving skills and ability to work independently
- High level of professionalism and ethical standards
- Capability to coordinate and manage travel arrangements and logistics
- Experience in preparing and managing client invoices and billing records
- Flexibility to assist with various administrative tasks as needed
- Strong interpersonal skills to effectively communicate with clients and legal professionals

- Organize and maintain legal documents, files, and records
- Conduct legal research and compile relevant data
- Draft, proofread, and edit legal documents and correspondence
- Schedule and coordinate client meetings, legal appointments, and deadlines
- Communicate effectively with clients, witnesses, and other legal professionals
- Prepare and file legal documents with courts and administrative agencies
- Maintain attorney calendars and ensure awareness of case deadlines
- Prepare and manage client invoices and billing records accurately
- Handle confidential information with utmost discretion and security
- Provide administrative support including answering emails and phone calls
- Coordinate travel arrangements and logistics for attorneys
- Assist in the preparation and organization of trial materials and exhibits
- Monitor and manage case files using legal management software
- Track and follow up on tasks and pending legal matters
- Support attorneys with substantive and administrative tasks as needed

The ideal candidate for the Virtual Legal Assistant role is a highly organized and detail-oriented professional with proven experience in a legal assistant or similar position. They possess a strong understanding of legal terminology and procedures, coupled with the ability to conduct thorough legal research and draft precise legal documents. Their excellent organizational and time-management skills enable them to manage multiple tasks efficiently and meet tight deadlines without compromising quality. With exceptional written and verbal communication skills, they effectively interact with clients, witnesses, and other legal professionals while maintaining the highest discretion when handling sensitive information. Proficient in legal management software and the Microsoft Office Suite, the candidate is tech-savvy and adept at managing case files and preparing client invoices accurately. They demonstrate strong problem-solving abilities, working independently while anticipating the needs of the attorneys they support. Not only are they adaptable to changing priorities, but they also uphold high ethical standards and professional integrity. The ideal candidate is client-focused, with strong interpersonal skills that contribute to effective teamwork and collaboration. Their proactive approach to continuous learning and improvement sets them apart, making them dependable, reliable, and an invaluable asset to any legal team.

- Manage and organize legal documents, files, and records
- Conduct legal research and compile data from various sources
- Draft, proofread, and edit legal documents and correspondence
- Schedule and coordinate meetings, appointments, and deadlines
- Communicate with clients, witnesses, and other legal professionals
- Assist in the preparation and filing of legal documents with courts and other authorities
- Maintain attorney calendars and monitor case deadlines
- Prepare and manage client invoices and billing records
- Handle confidential and sensitive information with discretion
- Provide administrative support such as answering emails and phone calls
- Coordinate travel arrangements and logistics for attorneys
- Assist in the preparation of trial materials and exhibits
- Monitor and manage case files in legal management software
- Track and follow up on tasks and pending legal matters
- Support the attorney team in various substantive and administrative tasks as needed

- Detail-oriented with a high level of accuracy
- Strong organizational and multitasking skills
- Proactive and able to anticipate needs
- Excellent written and verbal communication skills
- Discrete and trustworthy with sensitive information
- Proficient in legal terminology and procedures
- Dependable and reliable
- Strong problem-solving abilities
- Ability to work independently and manage time effectively
- Client-focused with strong interpersonal skills
- Adaptable and flexible to changing priorities
- High ethical standards and professionalism
- Tech-savvy with proficiency in legal management software
- Committed to continuous learning and improvement
- Team player with a collaborative mindset

- Competitive salary ranging from $50,000 to $70,000 annually based on experience
- Comprehensive health benefits including medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off (PTO) and holidays
- Flexible work hours and remote work options
- Professional development opportunities and reimbursement for relevant certifications
- Access to online training and legal resources
- Performance-based bonuses and incentives
- Mental health and wellness programs
- Employee assistance program (EAP)
- Access to legal industry events and networking opportunities
- Team-building activities and social events
- Opportunity for advancement and career growth within the company
- Company-provided equipment and technology support for a home office setup
- Paid parental leave and family support programs
- Collaborative and supportive work environment