Virtual Legal Assistant

Vintti is a staffing agency that acts as an economic enabler. By connecting US-based SMBs, startups, and firms with top-tier Latin American talent, we drive growth on both sides of the equation. For US businesses, we offer access to a pool of highly skilled professionals at competitive rates, allowing for increased efficiency and scalability. For Latin American workers, we provide opportunities to engage with the US market, fostering professional development and economic advancement. Vintti stands at the intersection of global talent and American enterprise, facilitating partnerships that stimulate economic prosperity across borders.

A Virtual Legal Assistant plays a crucial role in providing comprehensive administrative support to legal professionals remotely. This role encompasses a wide range of tasks, including managing schedules, organizing and maintaining legal documents, conducting legal research, and drafting correspondence. Virtual Legal Assistants ensure the efficient operation of legal practices by leveraging digital tools and communication platforms to deliver timely and accurate assistance. They contribute to improving productivity, ensuring compliance with legal protocols, and facilitating seamless client interactions, making them an integral part of modern legal teams.

- Bachelor's degree or equivalent experience in a related field
- Paralegal certification or equivalent legal training preferred
- Minimum of 2 years of experience as a legal assistant or in a similar role
- Proficiency in legal research tools and online databases (e.g., Westlaw, LexisNexis)
- Strong understanding of legal terminology and processes
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with legal billing software and case management systems
- Familiarity with preparing and filing court documents electronically
- Strong organizational and time-management skills
- Attention to detail and accuracy in all tasks
- Ability to manage multiple tasks and prioritize effectively
- Demonstrated ability to work independently and as part of a team
- High level of professionalism and discretion in handling confidential information
- Ability to adapt to new technology and software quickly
- Solid problem-solving skills and resourcefulness
- Excellent proofreading and editing skills
- Capable of managing client relationships and interactions professionally
- Availability to work flexible hours as needed

- Conduct legal research using online databases and resources
- Prepare and draft legal documents such as contracts, briefs, and pleadings
- Review and summarize case files, legal documents, and correspondence
- Manage and organize digital files and legal documents in cloud-based systems
- Schedule and coordinate virtual meetings, court dates, and appointments
- Communicate with clients, witnesses, and other parties to gather information and provide updates
- Transcribe and summarize voice recordings and meetings
- Perform initial intake interviews and compile client information
- Assist with the preparation of discovery documents and evidence for trials
- Monitor and respond to emails and phone calls in a timely manner
- Maintain and update legal calendars and deadline trackers
- Assist attorneys with trial preparation, including assembling exhibit binders and trial notebooks
- Draft and send correspondence, including emails and formal letters
- Generate invoices and manage billing processes using legal billing software
- Track and manage client retainers and case-related expenses
- Prepare and file court documents electronically
- Follow up with courts, clients, and other parties regarding case status and documentation
- Perform administrative tasks such as data entry, proofreading, and editing documents
- Maintain confidentiality and ensure compliance with legal policies and procedures
- Provide general support for law firm operations and special projects as needed

The ideal candidate for the role of Virtual Legal Assistant is a highly motivated and self-driven professional with a bachelor's degree or equivalent experience in a related field, complemented by a paralegal certification or equivalent legal training. This individual brings a minimum of two years of experience in a legal assistant role, demonstrating a robust understanding of legal terminology, processes, and electronic court document filing. Exceptional written and verbal communication skills are essential, combined with proficiency in Microsoft Office Suite, legal billing software, and case management systems. The candidate excels in utilizing legal research tools such as Westlaw and LexisNexis, showcasing strong analytical skills and attention to detail. Organized and adept at managing multiple tasks, they possess superior time-management abilities and a knack for prioritizing effectively in a fast-paced environment. A consummate professional, they demonstrate high discretion in handling confidential information and exhibit excellent proofreading and editing skills. Technologically proficient and adaptable, they are quick to assimilate new software and tools, working independently or as part of a team. The candidate is proactive, dependable, and resilient under pressure, with a client-focused approach, excellent interpersonal skills, and the flexibility to manage shifting priorities. Their problem-solving acumen, resourcefulness, and commitment to continuous learning and professional development set them apart as a perfect fit for this role.

- Conduct legal research using online databases and resources
- Prepare and draft legal documents such as contracts, briefs, and pleadings
- Review and summarize case files, legal documents, and correspondence
- Manage and organize digital files and legal documents in cloud-based systems
- Schedule and coordinate virtual meetings, court dates, and appointments
- Communicate with clients, witnesses, and other parties to gather information and provide updates
- Transcribe and summarize voice recordings and meetings
- Perform initial intake interviews and compile client information
- Assist with the preparation of discovery documents and evidence for trials
- Monitor and respond to emails and phone calls in a timely manner
- Maintain and update legal calendars and deadline trackers
- Assist attorneys with trial preparation, including assembling exhibit binders and trial notebooks
- Draft and send correspondence, including emails and formal letters
- Generate invoices and manage billing processes using legal billing software
- Track and manage client retainers and case-related expenses
- Prepare and file court documents electronically
- Follow up with courts, clients, and other parties regarding case status and documentation
- Perform administrative tasks such as data entry, proofreading, and editing documents
- Maintain confidentiality and ensure compliance with legal policies and procedures
- Provide general support for law firm operations and special projects as needed

- Highly motivated and self-driven
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- Proactive and dependable
- Strong problem-solving and critical-thinking skills
- High level of professionalism and discretion
- Technologically proficient and adaptable
- Ability to work independently and collaboratively
- Client-focused with excellent interpersonal skills
- Resilient and able to work under pressure
- Flexible and able to manage changing priorities
- Resourceful with a solution-oriented mindset
- Demonstrated reliability and commitment
- Enthusiastic about continuous learning and professional development

- Competitive salary range ($XX,XXX - $XX,XXX annually)
- Health, dental, and vision insurance
- Flexible working hours
- Remote work opportunities
- Paid time off (PTO)
- Professional development and continuous learning opportunities
- Retirement savings plan (401(k) or similar)
- Performance-based bonuses
- Work-life balance initiatives
- Regular team-building activities and social events
- Access to legal research tools and resources
- Opportunities for career progression and advancement
- Comprehensive onboarding and training program
- Reimbursement for professional certification and memberships