Virtual Personal Assistant

Vintti is a dynamic staffing agency bridging the gap between Latin American talent and US-based businesses. We specialize in connecting skilled professionals from Latin America with small and medium-sized businesses, startups, and firms across the United States. Our mission is to provide top-tier staffing solutions that enable US companies to access a diverse pool of talented individuals while offering exciting career opportunities to Latin American professionals. By leveraging our extensive network and deep understanding of both markets, Vintti facilitates mutually beneficial partnerships that drive growth and innovation for our clients and candidates alike.

A Virtual Personal Assistant is responsible for providing remote administrative support to individuals or businesses, enhancing productivity and efficiency. This role encompasses a wide range of tasks including but not limited to email management, scheduling, data entry, and customer service. By leveraging advanced communication tools and technologies, Virtual Personal Assistants maintain seamless coordination and ensure that all administrative needs are met promptly and effectively. Their goal is to alleviate the workload of their clients, allowing them to focus on more strategic or value-generating activities.

- Proven experience as a virtual assistant or relevant role.
- Strong written and verbal communication skills.
- Excellent time management skills and ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Familiarity with scheduling tools such as Calendly or similar.
- Experience with social media management and tools (e.g., Hootsuite, Buffer).
- Ability to conduct internet research efficiently and summarize findings effectively.
- Strong organizational skills and attention to detail.
- Experience with project management tools such as Trello, Asana, or similar.
- Ability to handle confidential information with discretion.
- Customer service experience with strong problem-solving skills.
- Capable of managing multiple tasks and projects simultaneously.
- Basic knowledge of bookkeeping and accounting principles.
- Proficiency in using communication tools like Zoom, Slack, and Microsoft Teams.
- Ability to create and manage virtual events and webinars.
- Tech-savvy with a good understanding of digital tools and platforms.
- High-speed internet connection and a reliable computer setup.
- Flexibility to adjust to different time zones and schedules.
- Professional demeanor and proactive attitude.
- High school diploma or equivalent; associate degree or higher preferred.

- Respond to and organize email communications.
- Schedule meetings, appointments, and travel plans.
- Conduct online research and provide summaries.
- Handle data entry, filing, and record-keeping.
- Prepare presentations, reports, and documents.
- Assist with personal reminders and tasks.
- Manage social media accounts and online presence.
- Coordinate with vendors, clients, and team members.
- Track and manage expenses, invoices, and budgets.
- Maintain contact lists and databases.
- Set up and run virtual events and webinars.
- Provide customer service support and resolve issues.
- Ensure timely completion of tasks.
- Utilize various software tools to enhance productivity.
- Create and send communications like memos and newsletters.

The ideal candidate for the Virtual Personal Assistant role is a highly organized and detail-oriented individual with proven experience in virtual assistant or similar positions. They possess excellent written and verbal communication skills, capable of managing multiple tasks and projects simultaneously while maintaining a high level of integrity and professionalism. This proactive and self-motivated individual is tech-savvy, quickly adapts to new digital tools and platforms, and demonstrates strong multitasking abilities. They excel at time management, prioritizing tasks effectively to ensure timely completion of all duties. With proficiency in Microsoft Office Suite, Google Workspace, scheduling tools, social media management platforms, and project management software, they can efficiently handle various responsibilities, from email correspondence and scheduling to conducting internet research and summarizing findings. Their strong customer service skills and problem-solving abilities enable them to address inquiries and resolve issues effectively. Furthermore, they handle confidential information with discretion and are flexible, adaptable to changing needs, and capable of adjusting to different time zones and schedules. With a professional demeanor, positive attitude, and a reliable setup with high-speed internet, the ideal candidate can work independently with minimal supervision while maintaining a customer-focused mindset and demonstrating a strong work ethic and dedication.

- Manage and organize email correspondence, prioritizing and responding as necessary.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Conduct internet research on various topics and summarize findings.
- Handle administrative tasks such as data entry, filing digital documents, and record keeping.
- Prepare presentations, reports, and documents as requested.
- Assist with personal tasks, including reminders for important dates and errands.
- Monitor and manage social media accounts and online presence.
- Coordinate with vendors, clients, and other team members on various projects.
- Track and manage expenses, invoices, and budget-related activities.
- Update and maintain contact lists and databases.
- Set up and manage virtual events and webinars.
- Provide customer service support, answering inquiries and resolving issues.
- Manage time effectively to ensure all tasks are completed promptly.
- Use various software tools and platforms to perform job functions efficiently.
- Generate and distribute communications such as memos, emails, and newsletters.

- Highly organized and detail-oriented
- Strong multitasking abilities
- Excellent communication skills
- Proactive and self-motivated
- Tech-savvy and quick to learn new tools
- Ability to work independently with minimal supervision
- Reliable and trustworthy
- High level of integrity and professionalism
- Strong problem-solving skills
- Ability to maintain confidentiality
- Flexible and adaptable to changing needs
- Positive attitude and team player
- Strong work ethic and dedication
- Customer-focused mindset
- Ability to prioritize tasks effectively
- Strong analytical and research skills
- Creative and resourceful thinker
- Punctual and dependable
- Resilient under pressure

- Competitive salary range
- Health benefits including medical, dental, and vision coverage
- Flexible working hours
- Work from home or remote location
- Paid time off and sick leave
- Professional development and training opportunities
- Performance bonuses and incentives
- Retirement savings plan with company contribution
- Access to wellness programs and resources
- Career advancement and growth opportunities
- Technology stipend for equipment and software
- Reimbursement for work-related expenses
- Supportive work environment with a collaborative team
- Life insurance and disability coverage
- Employee assistance program for personal and professional support
- Paid holidays and vacation time
- Travel and expense reimbursements
- Paid parental leave
- Virtual team-building activities and events