10 Best Communication Tools for Remote Accounting Teams

Remote accounting teams need good communication tools to work well together. Here are the top 10 tools:

1. Zoom: Video calls with clear audio and screen sharing
2. Microsoft Teams: All-in-one platform for calls, chat, and file sharing
3. Slack: Quick messaging and integrations with other apps
4. Google Meet: Easy video calls that work with other Google tools
5. Loom: Screen recording for tutorials and explanations
6. Calendly: Simple scheduling without back-and-forth emails
7. Jell: Daily check-ins and goal tracking
8. Google Docs: Real-time document collaboration
9. Miro: Online whiteboard for visual teamwork
10. Evernote: Note-taking and information organizing

Quick Comparison:

Tool	Main Use	Cost (Basic Plan)	Team Size
Zoom	Video calls	$14.99/person/month	Any
Microsoft Teams	All-in-one	$5/person/month	Any
Slack	Chat	$7/person/month	Small-Medium
Google Meet	Video calls	Free	Small
Loom	Video recording	$10/person/month	Small-Medium
Calendly	Scheduling	$8/person/month	Small-Medium
Jell	Team planning	$5/person/month	Small-Medium
Google Docs	Document work	Free	Small
Miro	Visual collaboration	$10/person/month	Small-Medium
Evernote	Note organization	$7.99/person/month	Small-Medium

Choose tools based on your team's needs, budget, and size. Train your team on new tools and get feedback to improve how you use them.

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How to Choose Communication Tools

Picking the right tools for your remote accounting team is important. Here's what to think about when choosing:

Security and Compliance

Make sure the tools you pick are safe and follow the rules. Look for:

• Strong encryption
• Two-step login
• Regular safety checks
• Following industry rules

Growth and Working with Other Tools

Choose tools that can grow with your team and work well with other software you use. Look for:

• Flexible pricing
• Easy to connect with other tools
• Simple to update

Easy to Use

Pick tools that are simple to learn and use. Look for:

• Easy-to-understand design
• Quick to learn
• Can be set up how you like

What the Tools Can Do

Think about what your team needs. For example:

• Video calls
• Quick messages
• Sharing files
• Showing your screen to others

Cost and Value

Think about how much the tools cost and what you get for your money. Look at:

• The total price, including extra fees
• How much it can help your team work better

By thinking about these things, you can pick the best tools for your team.

Tool Type	What It Does	Safety	Works with Other Tools	Easy to Use	Cost
Video Calls	Screen sharing, recording, online whiteboards	Strong encryption, two-step login	Works with calendars, customer tools	Easy to use, can change settings	Different prices, free trials
Quick Messages	Fast chats, sharing files, group talks	Follows safety rules	Works with project tools, email	Easy to learn, can set alerts	Good value, grows with your team
File Sharing	Online storage, syncing files, working together	Regular safety checks, two-step login	Works with work tools, customer tools	Simple to use, can make folders	Good prices, some free storage

1. Zoom

Zoom is a popular tool for online meetings that helps remote accounting teams talk better. Here's what makes Zoom good:

Video and Audio

Zoom has clear video and sound, even when many people join a call. This helps accounting teams talk about money matters without confusion.

Works with Other Tools

Zoom connects easily with Google Calendar, making it simple to set up meetings. It also works with other tools teams use to get work done.

Safety

Zoom keeps information safe with strong protection and two-step login. This is important for accounting teams that handle private money details.

Working Together

Zoom has features that help teams work together from far away:

Feature	What it Does
Screen sharing	Show your computer screen to others
Recording	Save meetings to watch later
Online whiteboards	Draw and write ideas together

These tools help teams share reports, talk about budgets, and work on projects together in real-time.

Zoom is a good choice for remote accounting teams because it's easy to use and has many helpful features.

2. Microsoft Teams

Works Well with Other Tools

Microsoft Teams works well with other Microsoft products, which is good for remote accounting teams. It connects with many tools, helping teams share information easily. For example, Teams works with Microsoft Office 365, so teams can work on documents, spreadsheets, and presentations together in real-time.

Keeps Information Safe

Microsoft Teams keeps information safe, which is important for remote accounting teams. It has strong safety features like:

• Data protection
• Two-step login
• Follows rules like GDPR and HIPAA

This helps teams feel safe when sharing money information.

Helps Teams Work Together

Microsoft Teams has many features that help remote accounting teams work well together. Here are some:

Feature	What It Does
Channels	Sort talks by topic or project
Threads	Keep talks on-topic
File Sharing	Share and use files together
Screen Sharing	Show your screen to others
Online Meetings	Have online meetings with team and clients

These features help remote accounting teams work together, share information, and work on money projects as a team.

3. Slack

Works with Other Tools

Slack can connect with many other apps to help teams work better. This means:

• Teams can do more without switching between different tools
• Work gets done faster and with fewer mistakes

For example, Slack can:

• Create tasks from messages
• Send alerts for new clients or meetings

Helps Teams Work Together

Slack has features that make it easy for remote accounting teams to work together:

Feature	What It Does
Chat channels	Sort talks by topic or project
Search	Find old chats or files quickly
File sharing	Share and work on files together

These tools help teams:

• Keep talks organized
• Find information fast
• Make better choices

Keeps Information Safe

While Slack isn't made just for safety, it does have some features to protect data:

• Encrypts data
• Uses two-step login

But teams should check if Slack meets all their safety needs, especially for rules like GDPR and HIPAA.

4. Google Meet

Video and Audio Quality

Google Meet offers clear video and sound for online meetings. This helps remote accounting teams talk without mix-ups. Teams can also share their screens, which is good for showing work or training others.

Works with Other Google Tools

Google Meet works well with other Google apps:

App	How it Works with Google Meet
Google Calendar	Set up meetings easily
Gmail	Get meeting reminders
Google Docs	Work on files together during calls
Google Sheets	Share and edit spreadsheets in real-time

This makes it easy for teams to plan meetings and work together.

Keeps Information Safe

Google Meet keeps meetings safe:

• Uses strong protection for data
• Can record and save meetings safely
• Follows important rules like GDPR and HIPAA

This makes it a good choice for accounting teams that need to keep information private.

Helps Teams Work Together

Google Meet has tools that help remote accounting teams work well:

Feature	What It Does
Real-time chat	Send messages during meetings
Screen sharing	Show your work to others
Q&A	Ask and answer questions during meetings

These tools are helpful for team meetings, training, and showing work to clients.

5. Loom

Works with Other Tools

Loom is a Chrome add-on that lets you record your screen easily. It works well with Chrome, so you can make videos quickly while you work.

Helps Teams Work Together

Loom is great for training and team talks. You can:

• Make videos when it's best for you
• Save videos where everyone can find them
• Watch videos when it fits your schedule

This helps cut down on long meetings and emails, making it easier for remote accounting teams to work together.

Keeps Information Safe

While Loom doesn't say much about its safety features, it helps teams share information securely through videos. This is important for accounting teams who need to protect sensitive data.

How to Use Loom Well

Here are some tips to get the most out of Loom:

Tip	How It Helps
Make video messages	Instead of long emails or meetings
Save videos in one place	Everyone can find them easily
Use for training	Team members can watch when it's best for them
Try different features	Find what works best for your team

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6. Calendly

Making Meeting Planning Easier

Calendly is a tool that helps set up meetings without a lot of back-and-forth emails. This saves time for remote accounting teams and helps them get more work done.

How Calendly Works

With Calendly, you can:

• Send a calendar invite to anyone
• Let them pick a time that works for them
• Add the meeting to your calendar automatically

People don't need to make an account to use Calendly, which makes it easy for everyone.

Good Things for Remote Accounting Teams

Here's how Calendly helps remote accounting teams:

Benefit	How It Helps
Less time planning	More time for real work
Fewer mix-ups	Everyone knows when the meeting is
More work done	Less time wasted on emails about meetings
Better teamwork	Easy to set up meetings with clients and coworkers

Calendly is a good tool for remote accounting teams who want to make setting up meetings easier and work better together.

7. Jell

Jell is a tool that helps remote accounting teams work better together. It lets teams have quick daily meetings to talk about their work and goals.

How Jell Helps Teams Work Together

Jell makes it easy for teams to:

• Share what they're working on
• Talk about any problems
• Make sure everyone is working towards the same goals

This helps teams in several ways:

Benefit	How It Helps
Better talking	Less confusion
Everyone knows what's happening	People take responsibility for their work
Working together	Getting more done
People feel good about their work	Teams get more work done

With Jell, teams can have short meetings to check in on important work. This helps everyone stay on track and work well together, even when they're not in the same office.

8. Google Docs

Working Together

Google Docs helps remote accounting teams work on documents together. It's easy to use and lets people work at the same time, no matter where they are.

Editing and Sharing

With Google Docs, team members can:

Action	Benefit
Edit together	See changes right away
Share documents	Control who can edit or view
Work from anywhere	No need to be in the same office

This means less time spent emailing files back and forth.

Suggesting Changes and Keeping Track

Google Docs has two helpful features:

1. Suggesting changes: Team members can suggest edits without changing the original document. This helps teams talk about changes before making them final.

2. Version history: Google Docs keeps track of all changes. Teams can:

   • See who made what changes
   • Go back to older versions if needed

These tools help teams work better together and keep their documents organized.

9. Miro

Working Together

Miro is a tool that helps teams work together online. It's like a big whiteboard on your computer where everyone can share ideas.

Miro Templates

Miro has many ready-made layouts you can use. These help you:

• Plan your work
• Come up with new ideas
• Make marketing plans

You can find a layout that fits what you need or use one that's close to get started.

Miro Talktrack

Miro has a new tool called Talktrack. It lets you record what you do on your Miro board. This is good for:

• Showing others how you did something
• Explaining your work to your team

Miro Activities

Miro now has Activities (used to be called Smart Meetings). This lets you turn your Miro board into a presentation during a meeting.

Feature	What it does
Templates	Give you ideas for setting up your board
Talktrack	Records what you do on the board
Activities	Turns your board into a presentation

Miro has become very popular since more people started working from home. It can make your online meetings more:

• Visual
• Team-friendly
• Interesting

Try using a Miro board in your next online meeting to see how it works for your team.

10. Evernote

Works with Other Tools

Evernote helps remote accounting teams by working well with other apps. Its Web Clipper lets users save web pages, articles, and images straight to Evernote. This is helpful for accountants who need to gather and organize financial info from many places.

Helps Teams Work Together

Evernote makes it easy for team members to work on notes together, share info, and give tasks. Here's how:

Feature	What it Does
Shared Notebooks	Let others see and edit specific notebooks
Work Chat	Talk and give feedback in real-time

These tools help teams work well together and make sure everyone knows what's going on.

Keeps Information Safe

Evernote takes safety seriously. It offers:

• Two-step login
• Data protection
• Backups

This helps keep sensitive financial info safe and follows important rules. The Business plan also lets team leaders control who can see and change things.

Safety Feature	How it Helps
Two-step login	Adds an extra step to keep accounts safe
Data protection	Keeps information private
Backups	Makes sure data can be recovered if needed

These features make Evernote a good choice for remote accounting teams who need to keep their work safe and organized.

Tool Comparison

When picking tools for remote accounting teams, it's important to look at what they do, how much they cost, and how many people can use them. Here's a table that shows this for the 10 tools we talked about:

Tool	What it does	Cost	Team size
Zoom	Video calls, screen sharing, chat	$14.99/person/month (basic)	Small to big teams
Microsoft Teams	Video calls, chat, file sharing	$5/person/month (basic)	Small to big teams
Slack	Chat, file sharing, works with other tools	$7/person/month (standard)	Small to medium teams
Google Meet	Video calls, screen sharing	Free (basic)	Small teams
Loom	Video recording, screen sharing	$10/person/month (basic)	Small to medium teams
Calendly	Setting up meetings	$8/person/month (basic)	Small to medium teams
Jell	Team planning, setting goals	$5/person/month (basic)	Small to medium teams
Google Docs	Working on documents together, sharing files	Free (basic)	Small teams
Miro	Online whiteboard, working together	$10/person/month (basic)	Small to medium teams
Evernote	Taking notes, organizing, working together	$7.99/person/month (basic)	Small to medium teams

This table shows the main things about each tool. By looking at these, remote accounting teams can choose the best tools for them.

When looking at these tools, think about:

• What they do: What does your team need? Do you need video calls, screen sharing, or chat?
• Cost: How much can you spend on these tools? Are you looking for free or cheap options?
• Team size: How many people will use the tool? Do you need something for a big team or a small team?

Tips for Using New Tools

When adding new tools for your remote accounting team, it's important to help everyone learn how to use them. Here are some tips:

Training and Onboarding

Teach your team how to use the new tools. You can do this with:

• Video guides
• Online classes
• In-person training

Show them how to use the main parts of each tool and the best ways to use them.

Pick a Tool Helper

Choose someone on your team to be in charge of the new tools. This person can:

• Help others
• Answer questions
• Make sure everyone is using the tools well

Set Up Ways to Talk

Make it clear how team members can ask for help with the tools. You could:

• Make a special chat group for tool questions
• Set up an email address for tool help

Check How It's Going

Keep an eye on how the team is using the new tools. Ask them what they think. This helps you fix any problems and make things better.

Good Ways to Start Using New Tools

Here's how to help your team start using new tools:

Tip	What to Do
Start small	Add one tool at a time
Be patient	Give people time to get used to the new tools
Keep helping	Offer training and help often
Ask for ideas	Let team members share what they think about the tools

Wrap-up

Good talking is key for remote accounting teams to do well. With the right tools and plans, teams can work well even when they're not in the same place. By picking good tools and using them well, remote accounting teams can get their work done.

When choosing tools, think about what your team needs and likes. Also, think about how much teamwork and work you need to get done. There are many tools to pick from, like:

Tool Type	What It Does	Examples
Video calls	Talk face-to-face online	Zoom, Google Meet
Quick messages	Send short notes fast	Slack, Microsoft Teams
Work planning	Keep track of tasks	Jell, Trello

The main thing is to find a good mix of tech tools and people talking. By using good tools and helping people work together, teams can do well even when working from home.

To help your team use new tools:

1. Teach them how to use the tools
2. Pick someone to help others with the tools
3. Make it easy for people to ask for help
4. Check how the tools are working and ask for ideas

By doing these things, you can help your team work better with new tools.

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