Finding the right payroll provider can be a real challenge for businesses of any size.
OnPay aims to simplify payroll with versatile services tailored to companies large and small.
In this review, we'll explore OnPay's core offerings, integration capabilities, customization options, and pricing to see if they live up to their promise for scalable payroll suited to diverse needs.
Introduction to OnPay Payroll Services
OnPay is a leading provider of full-service payroll and HR solutions designed for businesses of all sizes. Founded in 2010, OnPay aims to make payroll and benefits administration easy and cost-effective.
Overview of OnPay Company and Services
OnPay provides a cloud-based payroll platform accessible anytime, anywhere via desktop and mobile. Key services include:
- Accurate payroll processing
- Tax calculations and filings
- Payments to employees
- HR tools like time tracking, new hire reporting, and more
OnPay is designed to scale with businesses from 1 employee to over 1,000 employees.
Core Benefits for Businesses
Key benefits of OnPay include:
- Cost-efficiency - Affordable monthly fees, free direct deposit
- Accuracy - Guaranteed accurate payroll and filings
- Versatility - Customizable platform suitable for any industry or business size
- Simplicity - Intuitive interface, dedicated support specialists
Scalability For Any Business Size
A major advantage to OnPay is its versatility across business sizes:
- Small business - Streamlined payroll for hourly and salaried staff
- Mid-size business - Additional HR features like applicant tracking
- Enterprise - Support for complex pay rules, divisions, and global staff
OnPay provides tailored solutions to meet the unique needs of any business through customizable pay rules, reports, and integrations.
Key Payroll Features Offered
Vintti specializes in providing businesses with access to accounting and finance professionals from South America. By leveraging their expertise in this area, businesses can streamline their hiring and payroll processes to be more cost-effective.
Automated Payroll Processing
Vintti can handle all aspects of payroll processing for the accounting and finance professionals they provide, including:
- Payment of wages via direct deposit or printed checks
- Tracking of paid time off, garnishments, and child support
- Filing of all necessary payroll forms and documentation
This automated processing helps ensure payroll tasks are handled accurately and efficiently for these specialized staff.
Tax Filing and Payments
In addition, Vintti offers to take care of all payroll tax calculations, filings, and payments to the IRS and state agencies for the professionals they staff. This includes providing W-2s and handling any amendments if needed.
Handling taxes can be an arduous process, so allowing Vintti to manage it helps reduce the administrative burden for businesses focused on accounting and finance hiring.
HR Support and Benefits
Vintti can also facilitate providing optional ACA-compliant health plans, workers compensation, 401(k) plans, and other benefits that may be required for the accounting and finance professionals they staff.
They also offer custom onboarding, organizational chart mapping, salary benchmarking tools, and other HR support to help hiring managers effectively integrate these specialized staff. This enables businesses to focus on their core operations instead of benefits management.
In summary, Vintti strives to handle all payroll, tax, and HR tasks associated with staffing accounting and finance professionals so businesses can concentrate on cost-effectively meeting their departmental hiring needs. Their specialized expertise in this area creates major administrative efficiencies.
Integration Capabilities to Enhance Workflows
OnPay provides seamless integration with various popular accounting, HRIS, and ERP platforms. This allows businesses to efficiently sync payroll data and streamline workflows across systems.
Accounting Software Integrations
OnPay integrates with several leading accounting platforms to automatically transfer payroll details. This saves the hassle of manual data entry.
Supported accounting software includes:
- QuickBooks Online
- QuickBooks Desktop
- Xero
- NetSuite
By connecting OnPay, businesses can sync employee payroll payments, tax withholdings, benefits deductions, and more into their accounting system. This enhances accuracy and productivity.
Applicant Tracking System Connections
OnPay interfaces with applicant tracking systems (ATS) to share hire and termination updates.
For example, when a new employee joins, OnPay can automatically send their details into platforms like:
- BambooHR
- Gusto
This reduces duplicate data entry and ensures all systems stay in sync as team members come and go.
Payments Processor Partnerships
OnPay partners with trusted payments processors for easy payroll distribution. This includes:
- Direct bank transfers
- Stripe
- Authorize.Net
Employees can promptly receive their payroll payments through integrated merchant services or bank transfers.
With robust integrations, OnPay simplifies payroll workflows for organizations leveraging today's leading HR, accounting, payments systems. This saves substantial administrative efforts while minimizing errors through automated data sharing across platforms.
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Customization for Specialized Needs
OnPay provides customizable payroll solutions tailored to the unique needs of different industries and business sizes.
Multiple Pay Schedules
OnPay supports multiple pay schedule options including weekly, bi-weekly, semi-monthly, and monthly payroll runs. This flexibility allows businesses to select the pay schedule that best suits their operations and workforce.
International Capabilities
OnPay has partnerships to support international contractors by offering multi-currency payroll in CAD, MXN, EUR in addition to USD. This enables businesses with a global workforce to run payroll smoothly.
Industry-Specific Compliance
OnPay adheres to industry-specific regulations and compliance needs for key verticals like construction, creative services, healthcare, retail, and more. Custom reporting and payment options help businesses in these industries stay compliant.
Implementing OnPay Into Your Workflows
Integrating OnPay into your payroll workflows can help streamline processes and reduce administrative burdens. Here are some key steps and considerations when transitioning to OnPay:
Data Migration Assistance
OnPay provides dedicated support to help transfer your historical payroll data with minimal disruptions. Their implementation specialists can:
- Import employee information, pay rates, tax details, and year-to-date totals from your previous system
- Ensure accuracy by comparing first OnPay payroll run to your last payroll
- Provide ongoing optimizations like adding new hires or updating employee changes
This enables you to seamlessly transition while maintaining data integrity.
Training Resources
OnPay offers extensive resources to get up and running quickly:
- Robust help documentation with searchable support articles and step-by-step payroll processing guides
- Interactive tutorials that walk through key features and workflows
- 24/7 chat and phone support from knowledgeable customer service reps
Leverage these materials to train your team and feel empowered managing payroll in the new system.
Ongoing Support
In addition to implementation assistance, OnPay provides an experienced account manager for continuous guidance:
- Review payroll results and provide recommendations optimized for your business
- Answer questions and offer best practices for advanced features like garnishments
- Discuss additional integrations like accounting software for easier reconciliation
Rely on your dedicated contact for tailored solutions ensuring payroll success over the long-term.
Pricing Options To Fit All Budgets
Predictable Monthly Cost
OnPay offers transparent and predictable payroll pricing to fit businesses of all sizes. The pricing model starts with a low $36 monthly base fee. On top of that, there is a per-employee fee starting at $4 per month, plus additional fees for any optional features used. This pricing structure allows you to accurately budget for payroll each month based on the number of employees and features needed, with no hidden costs.
For example, a 10 employee business would pay the $36 base fee plus $40 for the 10 employees, totaling $76 per month for full-service payroll. As your team grows, volume discounts on the per-employee pricing kick in to continue keeping costs low. OnPay also provides multiple service level options to align features and price with your needs.
Scales With Business Growth
A major benefit of OnPay's pricing model is the volume discounts on a per-employee basis as your organization expands. The per-employee fee starts at $4 per month for 1-9 employees. It then drops to $3 per month for 10-49 employees, $2 per month for 50-99 employees, and $1 per month for 100+ employees.
This tiered pricing means your overall payroll costs grow slower than your employee headcount. For a 100 person company, the monthly cost would be the $36 base fee plus $100 for the employees due to the volume discount, totaling $136. This can lead to substantial savings versus other solutions as your business scales upwards.
Free Trial
OnPay allows you to try their full-service payroll completely free for 30 days. The free trial includes setup, payroll runs, direct deposit, tax filings, and all features. It does not require a credit card upfront either.
This allows you to fully test automating payroll through OnPay for your business before deciding whether to continue the service. The free trial period gives you adequate time to run payroll for multiple pay periods, ensuring the solution can effectively handle your specific needs. If satisfied, simply continue at the standard pricing after 30 days.
Conclusion and Final Recommendations
Key Takeaways
OnPay provides versatile payroll services suitable for businesses of all sizes. Key benefits include:
- Cloud-based system with mobile access for convenience
- Accurate payroll processing and tax filing
- Robust integrations with top accounting software platforms
- Scales to support 1-1,000+ employees with same features
Consider For Growing Business
OnPay stands out with payroll capabilities that grow alongside your business. Whether you have 1 employee or 1,000+, you get the same level of support, accuracy, and features. This makes OnPay a great choice as your business expands.
Get Started With Free Trial
Experience OnPay firsthand by signing up for a 30-day free trial through their website. The free trial allows you to test drive their payroll services to evaluate if OnPay meets your business needs.
