Accounts Payable Manager

At Vintti, we're redefining the economics of staffing for US businesses. Our agency connects SMBs, startups, and firms with top Latin American talent, offering a dual benefit of high-quality work and cost savings. By tapping into this rich talent pool, our clients can optimize their budgets, increase productivity, and gain a competitive advantage in their respective markets.

An Accounts Payable Manager oversees and manages the accounts payable department, ensuring that all financial obligations are met in a timely and accurate manner. This role involves supervising staff, establishing and maintaining relationships with vendors, and ensuring that all payments are processed according to company policies and procedures. The Accounts Payable Manager also plays a critical role in month-end and year-end close processes, audit preparations, and in the implementation of financial controls to optimize departmental efficiency and compliance. Effective communication, leadership, and analytical skills are essential for success in this position.

- Bachelor's degree in Accounting, Finance, or a related field
- Minimum of 5 years of experience in accounts payable or a similar accounting role
- Proven experience in a managerial or supervisory position within accounts payable
- Strong understanding of accounts payable processes and general accounting principles
- Proficiency with accounting software and ERP systems (e.g., SAP, Oracle, QuickBooks)
- Advanced knowledge of Microsoft Excel and other Microsoft Office applications
- Excellent analytical and problem-solving skills
- Strong attention to detail and high level of accuracy
- Excellent organizational and time-management skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong communication and interpersonal skills
- Experience with implementing internal controls and process improvements
- Familiarity with relevant taxation regulations and compliance requirements, including 1099 forms
- Ability to work collaboratively with cross-functional teams, including procurement and finance
- Demonstrated ability to train, mentor, and develop staff
- Experience in handling electronic payment methods, such as wires and ACH transfers
- Strong vendor relationship management skills
- Ability to analyze financial data and generate reports
- Certification in Accounts Payable or similar professional accreditation (preferred)
- Experience in budgeting and financial analysis (preferred)

- Oversee and manage the accounts payable process
- Ensure timely and accurate vendor payments
- Review and approve invoices for appropriate documentation
- Ensure timely recording of invoices in the accounting system
- Monitor and manage accounts payable aging report
- Process payments in accordance with agreed terms
- Reconcile monthly vendor statements
- Resolve discrepancies with vendor statements
- Prepare and process electronic transfers, wires, and checks
- Collaborate with procurement to align purchase orders and invoices
- Address and resolve invoice and payment issues with vendors
- Maintain and update vendor files and required documentation
- Implement and enforce accounts payable internal controls and policies
- Ensure compliance with taxation regulations, including 1099 submissions
- Support finance team during audits and reporting periods
- Track and report key accounts payable metrics
- Manage and mentor accounts payable staff
- Provide training and development for accounts payable team
- Identify and implement accounts payable process improvements
- Communicate with vendors and internal departments to address inquiries
- Assist in budget preparation with accounts payable expenditure analyses
- Ensure invoices are correctly coded to general ledger accounts
- Prepare month-end and year-end closing activities
- Facilitate setup of new vendors in the accounting system
- Monitor and manage corporate credit card accounts and expense reports

The ideal candidate for the Accounts Payable Manager role will possess a Bachelor's degree in Accounting, Finance, or a related field, with a minimum of 5 years of experience in accounts payable or a similar accounting role, and proven managerial or supervisory experience within the accounts payable function. This individual will demonstrate an in-depth understanding of accounts payable processes and general accounting principles, with proficiency in accounting software and ERP systems such as SAP, Oracle, or QuickBooks, and advanced knowledge of Microsoft Excel and related Microsoft Office applications. They will exhibit excellent analytical and problem-solving skills, strong attention to detail, and a high level of accuracy, as well as exceptional organizational and time-management capabilities, allowing them to manage multiple priorities and meet deadlines in a fast-paced environment. Strong communication and interpersonal skills are essential, as is the ability to collaborate effectively with cross-functional teams, including procurement and finance. The ideal candidate will have experience implementing internal controls and process improvements, a thorough familiarity with relevant taxation regulations and compliance requirements, including 1099 forms, and a proven track record in vendor relationship management. Additionally, they will be proficient in handling electronic payment methods such as wires and ACH transfers. Personal attributes that set this candidate apart include being highly detail-oriented, organized, and possessing strong leadership skills. They should be proactive, self-motivated, adaptable to change, and exhibit a high ethical standard and integrity. The ability to work under pressure, learn quickly, and maintain a strategic and customer-focused approach are crucial, alongside a proven ability to train, mentor, and develop staff. Certification in Accounts Payable or similar professional accreditation and experience in budgeting and financial analysis would be a plus, further reinforcing their suitability for this role.

- Oversee and manage the entire accounts payable process, ensuring timely and accurate payments to vendors and suppliers
- Review and approve all invoices for appropriate documentation and ensure timely recording in the accounting system
- Monitor and manage the accounts payable aging report, ensuring that payments are processed in accordance with agreed terms and conditions
- Reconcile monthly vendor statements and resolve any discrepancies promptly
- Prepare and process electronic transfers, wires, and check payments
- Collaborate with the procurement team to ensure purchase orders and receiving documents align with invoices
- Handle and resolve any issues or discrepancies related to invoices and payments with vendors
- Maintain and update vendor files, including W-9 forms and other required documentation
- Implement and enforce internal controls and policies regarding accounts payable processes
- Ensure compliance with relevant taxation regulations, including the timely submission of 1099 forms
- Coordinate with the finance team to provide support during audits and financial reporting periods
- Track and report key accounts payable metrics, such as payment timeliness and invoice processing time
- Manage and mentor accounts payable staff, providing training and professional development opportunities
- Identify and implement process improvements within the accounts payable function to enhance efficiency
- Communicate regularly with vendors and internal departments to answer inquiries and provide information
- Assist in budget preparation by providing detailed analyses of accounts payable expenditures
- Ensure proper coding of invoices to the correct general ledger accounts
- Prepare month-end and year-end closing activities for the accounts payable department
- Facilitate the setup of new vendors in the accounting system, ensuring compliance with company policies
- Monitor and manage corporate credit card accounts and related expense reports

- Detail-oriented
- Highly organized
- Strong leadership skills
- Excellent communication abilities
- Problem-solving mindset
- Team player
- Proactive and self-motivated
- High ethical standards
- Adaptable to change
- Strong analytical skills
- Ability to work under pressure
- Fast learner
- Strong work ethic
- Effective time management
- Collaborative attitude
- Customer-focused approach
- Results-driven
- Strategic thinker
- High level of integrity
- Strong numerical aptitude

- Competitive salary range: $70,000 - $90,000 annually
- Comprehensive health, dental, and vision insurance plans
- 401(k) retirement plan with company match
- Generous paid time off (PTO) and holidays
- Flexible work schedule options
- Remote work opportunities
- Professional development and training programs
- Tuition reimbursement for further education
- Opportunities for career advancement within the company
- Employee assistance program (EAP) for wellness and mental health support
- Company-sponsored social events and team-building activities
- Discounts on company products and services
- Health and wellness programs, including gym membership discounts
- Parental leave and family-friendly policies
- Life and disability insurance coverage
- Performance-based bonuses and incentives
- Employee recognition and reward programs
- Company-provided resources for remote work setup
- Volunteer and community involvement opportunities