Billing Coordinator

At Vintti, we specialize in providing US businesses with staffing solutions that feel local. By connecting companies with Latin American professionals operating in compatible time zones, we ensure that work schedules align naturally with US business hours. This temporal harmony facilitates immediate response times, efficient project management, and a cohesive team dynamic regardless of physical location.

A Billing Coordinator plays a crucial role in managing the financial operations of an organization by overseeing billing processes and ensuring the accurate and timely generation of invoices. This role involves coordinating with various departments to gather necessary information, resolving billing discrepancies, and ensuring compliance with relevant regulations and guidelines. Attention to detail and strong organizational skills are essential as the Billing Coordinator monitors accounts receivable, addresses client inquiries, and supports the finance team in optimizing billing procedures and reporting. This position is fundamental in maintaining the financial health and efficiency of the company.

- Bachelor's degree in accounting, finance, or a related field
- Proven experience as a billing coordinator or in a similar role
- Proficiency in billing software and accounting systems
- Strong understanding of billing processes and accounts receivable management
- Excellent numerical and analytical skills
- High attention to detail and accuracy
- Strong organizational and time management skills
- Effective communication and interpersonal skills
- Ability to handle client inquiries and resolve issues in a professional manner
- Familiarity with general ledger and financial reporting
- Experience with insurance billing and reimbursement claims
- Proficiency in Microsoft Office Suite, especially Excel
- Ability to work independently and as part of a team
- Problem-solving skills and ability to implement process improvements
- Maintain confidentiality of sensitive information
- Ability to adapt quickly to changes in billing processes and software
- Prior experience in training and supporting team members is a plus

- Process and verify invoices for accuracy and completeness
- Generate and distribute billing statements to clients
- Handle client inquiries regarding billing issues
- Resolve billing discrepancies promptly
- Maintain and update client billing information in the system
- Track and report on billing activity and account balances
- Reconcile billing systems with general ledger accounts
- Coordinate with internal departments for billing data
- Monitor and manage overdue accounts
- Contact clients for payment follow-up
- Prepare and submit reimbursement claims
- Assist in preparing monthly billing and revenue reports
- Ensure compliance with billing standards and procedures
- Implement process improvements for billing efficiency
- Maintain confidentiality of client billing information
- Participate in finance team meetings for billing reviews
- Train and support team members on billing processes

The ideal candidate for the Billing Coordinator role will possess a Bachelor's degree in accounting, finance, or a related field, coupled with substantial experience in a similar position. They will demonstrate exceptional proficiency with billing software and accounting systems, and have a strong grasp of billing processes and accounts receivable management. Their excellent numerical and analytical skills, combined with high attention to detail and accuracy, will ensure precise and efficient billing operations. Effective communication and interpersonal skills will enable them to handle client inquiries professionally and resolve issues promptly. The candidate will also display strong organizational and time management abilities, allowing them to manage multiple tasks simultaneously and consistently meet deadlines. A proactive mindset toward identifying and implementing process improvements, alongside a solid understanding of general ledger and financial reporting, will set them apart. The ideal candidate will be a dependable team player with a collaborative spirit, able to adapt quickly to new processes and software, and maintain the highest level of integrity and confidentiality. Their experience with insurance billing, reimbursement claims, and prior training or support of team members will be advantageous, rounding out their profile as a proactive, self-motivated individual capable of thriving in a fast-paced environment.

- Process and verify invoices for accuracy and completeness before sending to clients
- Generate and distribute billing statements to clients on a regular schedule
- Handle client inquiries regarding billing issues and resolve discrepancies promptly
- Maintain and update client billing information and payment terms in the billing system
- Track and report on billing activity and account balances
- Reconcile billing systems and accounts receivable records with general ledger accounts
- Coordinate with internal departments to obtain and verify billing data and documentation
- Monitor and manage overdue accounts, contacting clients for payment follow-up when necessary
- Prepare and submit reimbursement claims to insurance companies or third-party payers
- Assist in the preparation of monthly billing and revenue recognition reports for management
- Ensure compliance with established billing standards, policies, and procedures
- Identify and implement process improvements to enhance billing efficiency and accuracy
- Maintain confidentiality of all client billing and financial information
- Participate in regular meetings with the finance team to review billing performance and issues
- Train and support other team members on billing processes and software as needed

- Detail-oriented with a high degree of accuracy
- Strong analytical and numerical skills
- Excellent problem-solving abilities
- Effective time management and organizational skills
- Ability to meet deadlines consistently
- Proficient in relevant billing and accounting software
- Solid understanding of billing and accounts receivable processes
- Strong communication and interpersonal skills
- Professional and courteous approach to client inquiries
- Ability to manage multiple tasks simultaneously
- Adaptable to new processes and software quickly
- Strong team player with collaborative mindset
- Proactive in identifying and implementing process improvements
- High level of integrity and confidentiality
- Dependable and reliable
- Self-motivated with a strong sense of initiative
- Experience in training and supporting team members
- Ability to work both independently and closely with others
- Comfortable working in a fast-paced environment

- Competitive salary range: $XX,000 - $XX,000 annually
- Comprehensive health benefits (medical, dental, vision)
- Retirement savings plan with company match
- Paid time off (PTO), including vacation, sick leave, and holidays
- Flexible work hours and remote work options
- Professional development and training programs
- Tuition reimbursement for continuing education
- Employee assistance program (EAP)
- Wellness programs and initiatives
- Subsidized gym membership or fitness programs
- Casual dress code and comfortable work environment
- Company-sponsored social events and outings
- Opportunity for career advancement and promotions
- Performance-based bonuses and incentives
- Recognition and reward programs for outstanding performance
- Access to cutting-edge billing and accounting software tools
- Collaborative and supportive team culture
- Life and disability insurance options
- Paid parental leave and family-friendly policies
- Access to financial planning and retirement advice
- Onsite amenities such as free snacks, coffee, and parking