Contract Administrator

Vintti is a forward-thinking staffing agency at the forefront of global talent solutions. We specialize in connecting US-based SMBs, startups, and firms with highly skilled professionals from Latin America. Our innovative approach breaks down geographical barriers, allowing businesses to tap into a rich pool of diverse talent while offering Latin American professionals access to exciting international career opportunities. Vintti builds bridges across continents, fostering cultural exchange and driving business growth through strategic staffing solutions.

A Contract Administrator plays a critical role in managing and overseeing contracts throughout their lifecycle, ensuring compliance with contractual terms and conditions. This role involves preparing, reviewing, and negotiating contractual agreements, as well as maintaining accurate records and documentation. Contract Administrators act as intermediaries between various stakeholders, including clients, vendors, and internal teams, to resolve issues and mitigate risks. They monitor contract performance, track key milestones, and ensure timely renewal or termination. Essential skills for this role include attention to detail, strong communication, and proficiency in contract management software.

- Bachelor's degree in Business Administration, Law, Finance, or related field.
- Minimum of 3-5 years of experience in contract administration or a similar role.
- Strong understanding of contract law and legal terminology.
- Proficiency in contract management software and Microsoft Office Suite.
- Excellent attention to detail and strong analytical skills.
- Outstanding negotiation and communication skills.
- Ability to manage multiple contracts and projects simultaneously.
- Strong organizational and time management skills.
- Knowledge of industry best practices and regulatory requirements.
- Ability to work independently and collaboratively within a team.
- Excellent problem-solving and decision-making abilities.
- Experience with risk assessment and mitigation strategies.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Willingness to stay updated on industry trends and legal developments.

- Review and analyze contracts for accuracy, completeness, and consistency.
- Prepare and draft contract documents based on established templates and guidelines.
- Monitor contract performance, compliance, and milestones to ensure all contractual obligations are met.
- Negotiate contract terms, rates, and conditions with clients and vendors to achieve favorable outcomes.
- Handle contract renewals, amendments, and terminations in accordance with company policies and legal requirements.
- Maintain an organized system for managing and tracking contracts and associated documentation.
- Provide guidance and support to project managers and other departments on contract-related issues.
- Conduct contract risk assessments and develop mitigation strategies to minimize potential risks.
- Communicate with stakeholders to address questions, resolve issues, and provide updates on contract statuses.
- Ensure adherence to contract management policies, procedures, and best practices.
- Prepare detailed reports and summaries on contractual activities and key performance indicators.
- Coordinate with legal, finance, and procurement teams to facilitate smooth contract processing.
- Stay informed about industry trends, legal developments, and regulatory changes impacting contracts.
- Assist in the development and implementation of contract management tools and software systems.
- Participate in training sessions and workshops to enhance contract management skills and knowledge.

The ideal candidate for the Contract Administrator role is a highly organized and detail-oriented professional with a bachelor's degree in Business Administration, Law, Finance, or a related field, and a minimum of 3-5 years of experience in contract administration or a similar capacity. They possess a strong understanding of contract law and legal terminology, and excel in utilizing contract management software and the Microsoft Office Suite. With outstanding analytical and attention-to-detail skills, they are adept at reviewing and ensuring the accuracy and completeness of contract documents. The candidate is an excellent communicator, both verbally and in writing, with exceptional negotiation abilities that drive favorable outcomes. They are proactive problem solvers and effective decision-makers, capable of managing multiple contracts and projects simultaneously. Their strong organizational and time management skills enable them to maintain an orderly system for tracking and managing contracts. A team player with strong collaborative skills, they can work independently with minimal supervision while also providing support to project managers and other departments. They are adaptable and keen to stay updated on industry trends and legal developments, demonstrating a strong commitment to adherence to policies, procedures, and best practices. Additionally, they handle confidential information with discretion, exhibit a strong customer service orientation, and maintain a high level of reliability and dependability, embodying a robust work ethic and a profound dedication to client satisfaction.

- Review and analyze contracts for accuracy, completeness, and consistency.
- Prepare and draft contract documents based on established templates and guidelines.
- Monitor contract performance, compliance, and milestones to ensure all contractual obligations are met.
- Negotiate contract terms, rates, and conditions with clients and vendors to achieve favorable outcomes.
- Handle contract renewals, amendments, and terminations in accordance with company policies and legal requirements.
- Maintain an organized system for managing and tracking contracts and associated documentation.
- Provide guidance and support to project managers and other departments on contract-related issues.
- Conduct contract risk assessments and develop mitigation strategies to minimize potential risks.
- Communicate with stakeholders to address questions, resolve issues, and provide updates on contract statuses.
- Ensure adherence to contract management policies, procedures, and best practices.
- Prepare detailed reports and summaries on contractual activities and key performance indicators.
- Coordinate with legal, finance, and procurement teams to facilitate smooth contract processing.
- Stay informed about industry trends, legal developments, and regulatory changes impacting contracts.
- Assist in the development and implementation of contract management tools and software systems.
- Participate in training sessions and workshops to enhance contract management skills and knowledge.

- Detail-oriented with strong analytical skills.
- Excellent communicator with strong verbal and written skills.
- Proactive problem solver with effective decision-making abilities.
- Highly organized with exceptional time management skills.
- Strong negotiator with the ability to achieve favorable outcomes.
- Team player with strong collaborative skills.
- Ability to work independently with minimal supervision.
- Adaptable and willing to stay updated on industry trends.
- Maintains high levels of confidentiality and discretion.
- Demonstrates a strong understanding of contract law.
- Proficient with contract management software and Microsoft Office Suite.
- Committed to adherence to policies, procedures, and best practices.
- Ability to handle multiple contracts and projects concurrently.
- Strong customer service orientation with a focus on client satisfaction.
- Reliable and dependable with a strong work ethic.

- Competitive salary range based on experience and qualifications
- Comprehensive health, dental, and vision insurance plans
- Generous paid time off (PTO) and holiday schedule
- 401(k) retirement plan with company match
- Employee wellness programs and gym membership discounts
- Flexible work schedule and remote work options
- Professional development and continuing education opportunities
- Tuition reimbursement for further education and certifications
- Career advancement and internal mobility opportunities
- Employee assistance program (EAP) for personal and professional support
- Company-sponsored networking events and team-building activities
- Access to cutting-edge contract management software and tools
- On-site childcare facilities or childcare assistance
- Travel reimbursement for work-related travel
- Employee discounts on company products and services