Facility Planner

At Vintti, we're redefining the economics of staffing for US businesses. Our agency connects SMBs, startups, and firms with top Latin American talent, offering a dual benefit of high-quality work and cost savings. By tapping into this rich talent pool, our clients can optimize their budgets, increase productivity, and gain a competitive advantage in their respective markets.

A Facility Planner plays a pivotal role in ensuring the efficient and effective use of physical spaces within an organization. This position involves assessing current facilities, forecasting future needs, and developing strategic plans to meet those needs in alignment with the company's goals. Responsibilities typically include space planning, resource allocation, optimizing layouts, and coordinating with various departments to ensure smooth operations. Facility Planners often oversee projects related to construction, renovation, and operational improvements, aiming to create environments that enhance productivity and safety while managing costs and sustainability.

- Bachelor's degree in Facility Management, Architecture, Engineering, or related field.
- Minimum of 5 years of experience in facility planning or management.
- Proficiency in CAD software and other design tools.
- Strong knowledge of building codes, regulations, and compliance requirements.
- Excellent project management skills with the ability to handle multiple projects simultaneously.
- Proven experience in budgeting, financial planning, and cost management.
- Strong analytical skills and the ability to interpret data and reports.
- Excellent communication and presentation skills.
- Ability to work collaboratively with architects, engineers, contractors, and various departments.
- Strong problem-solving skills and attention to detail.
- Experience with space optimization and strategic planning.
- Knowledge of maintenance procedures and facility operations.
- Ability to conduct feasibility studies and risk assessments.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Familiarity with facility management systems and software.
- Strong organizational and documentation skills.
- Ability to develop and enforce facility policies and procedures.
- Proven track record of successful project completion within deadlines and budget.
- Knowledge of industry trends and best practices in facility planning.
- Ability to manage vendor and service provider relationships effectively.

- Assess and identify space requirements.
- Develop strategic facility planning initiatives.
- Prepare and present plans, proposals, and designs.
- Coordinate with architects, engineers, and contractors.
- Monitor and oversee construction and renovation projects.
- Conduct site inspections for code compliance.
- Manage facility budgets and financial planning.
- Maintain and update facility records and documentation.
- Collaborate with departments to align facility goals.
- Implement space optimization strategies.
- Conduct feasibility studies and risk assessments.
- Ensure proper facility maintenance and upkeep.
- Develop and enforce facility policies and procedures.
- Plan for future facility needs and scalability.
- Analyze data to support facility planning decisions.
- Resolve facility planning and usage issues.
- Manage vendor and service provider relationships.
- Oversee facility safety and security measures.
- Engage in regular stakeholder meetings.
- Stay abreast of industry trends and best practices.

The ideal candidate for the Facility Planner role will possess a Bachelor's degree in Facility Management, Architecture, Engineering, or a closely related field, coupled with a minimum of 5 years of substantial experience in facility planning or management. This individual will have a profound proficiency in CAD software and other design tools, along with a solid understanding of building codes, regulations, and compliance requirements. They will demonstrate excellent project management capabilities, adept at handling multiple projects simultaneously, and have a proven track record in budgeting, financial planning, and cost management. With strong analytical skills, they can interpret data and reports to make informed decisions and present clear, actionable insights to stakeholders. Exceptional communication and presentation skills are paramount, as is the ability to work collaboratively and foster strong relationships with architects, engineers, contractors, and various departmental teams. This candidate will be detail-oriented, with a knack for problem-solving and implementing space optimization strategies effectively. Their knowledge extends to maintenance procedures, facility operations, and the ability to conduct thorough feasibility studies and risk assessments. Proficiency in the Microsoft Office Suite and familiarity with facility management systems and software are also critical. They will shine in developing and enforcing facility policies and procedures, ensuring projects are completed on time and within budget. The candidate will also have a deep understanding of industry trends, best practices, and exhibit a strong sense of ethical standards and integrity. Personal attributes such as strong leadership, organizational skills, flexibility, and a customer-focused approach are vital, along with the capability to manage stress, maintain composure under pressure, and demonstrate a commitment to sustainability and green building practices. Their strategic and innovative mindset, coupled with a passion for continuous learning, will make them a standout fit for this dynamic and fast-paced environment.

- Assess space requirements and identify facility needs.
- Develop strategic planning for spaces and building usage.
- Prepare and present plans, proposals, and designs to management.
- Coordinate with architects, engineers, and contractors for project execution.
- Monitor and oversee construction and renovation projects.
- Conduct site inspections to ensure compliance with building codes and regulations.
- Manage facility budgets, including cost estimates and financial planning.
- Maintain and update facility records and documentation.
- Collaborate with various departments to align facility initiatives with organizational goals.
- Implement space optimization strategies to enhance utilization.
- Conduct feasibility studies and risk assessments related to facility projects.
- Ensure proper maintenance and upkeep of facilities.
- Develop and enforce facility policies and procedures.
- Plan for future facility needs and scalability.
- Analyze and interpret data to inform facility planning decisions.
- Resolve any issues or conflicts related to facility planning and usage.
- Manage relationships with vendors and service providers.
- Oversee facility safety and security measures.
- Engage in regular meetings with stakeholders to discuss planning progress and updates.
- Stay informed about industry trends and best practices in facility planning.

- Strong leadership and team collaboration skills
- Excellent communication and interpersonal abilities
- High attention to detail and accuracy
- Exceptional problem-solving and critical thinking skills
- Ability to work proactively and independently
- Strong organizational and time-management skills
- High degree of flexibility and adaptability
- Strategic and innovative mindset
- Commitment to continuous learning and improvement
- Strong sense of accountability and reliability
- Ability to thrive in a fast-paced and dynamic environment
- Customer-focused approach
- Strong ethical standards and integrity
- Strong negotiation and conflict resolution skills
- Ability to manage stress and maintain composure under pressure
- Passion for sustainability and green building practices
- Dedicated to fostering a safe and secure work environment

- Competitive salary range based on experience and qualifications
- Comprehensive health, dental, and vision insurance plans
- Retirement savings plan with employer matching
- Paid time off (PTO) and holidays
- Flexible work schedules and remote work options
- Professional development and training opportunities
- Tuition reimbursement programs for further education
- Employee wellness programs, including gym memberships and wellness initiatives
- Ergonomic workstations and modern office facilities
- Life and disability insurance coverage
- Employee assistance programs (EAPs) for mental health and well-being
- Opportunities for career advancement and growth within the company
- Participation in sustainability and green building initiatives
- Collaborative and inclusive work environment
- Access to industry conferences and networking events
- Employer-sponsored social events and team-building activities
- Recognition and reward programs for outstanding performance
- On-site parking or commuter assistance
- Childcare assistance programs (if applicable)