Head of Facilities

At Vintti, we're redefining the economics of staffing for US businesses. Our agency connects SMBs, startups, and firms with top Latin American talent, offering a dual benefit of high-quality work and cost savings. By tapping into this rich talent pool, our clients can optimize their budgets, increase productivity, and gain a competitive advantage in their respective markets.

The Head of Facilities is responsible for overseeing and managing all aspects of a company's physical work environment. This key role ensures that all facilities, including buildings and grounds, are properly maintained and meet health and safety standards. Responsibilities typically include budget management, contract negotiations with suppliers, and coordination of maintenance and repair services. The Head of Facilities works closely with other departments to support their operational needs and enhance overall workplace efficiency. Strong leadership, strategic planning, and problem-solving skills are essential for success in this dynamic and essential role.

- Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field.
- Minimum of 7-10 years of experience in facility management or a related field.
- Proven experience in managing large facilities and leading facilities teams.
- Strong understanding of electrical, mechanical, and HVAC systems.
- Experience with preventive maintenance programs.
- Knowledge of health, safety, and environmental regulations and standards.
- Proficiency in budget management and cost control.
- Excellent organizational and multitasking abilities.
- Strong problem-solving and decision-making skills.
- Ability to manage and coordinate with multiple vendors and contractors.
- Leadership skills to mentor and manage a team.
- Excellent communication and interpersonal skills.
- Ability to respond promptly to emergencies.
- Proficiency in facility management software and tools.
- Experience in energy management and sustainability initiatives.
- Strong project management skills.
- Ability to prepare and present detailed reports on facility operations.

- Oversee the daily operations of facility maintenance and management.
- Conduct regular property inspections to ensure proper functioning of systems.
- Develop and implement preventive maintenance schedules.
- Manage budgets and control expenses related to facility operations.
- Coordinate with vendors and contractors for repairs and maintenance.
- Ensure compliance with health, safety, and environmental regulations.
- Lead and mentor the facilities team.
- Respond to facility-related work orders and service requests.
- Plan and manage office space allocations and relocations.
- Monitor energy usage and implement sustainability initiatives.
- Handle emergency situations promptly.
- Collaborate with other departments for organizational support.
- Prepare and present facility operations and performance reports.
- Implement and update facility management policies.
- Coordinate with cleaning staff to maintain cleanliness and organization.

The ideal candidate for the Head of Facilities role will possess a bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field, complemented by a minimum of 7-10 years of progressive experience in facility management. They will have a proven track record of managing large-scale facilities and will demonstrate an exceptional understanding of electrical, mechanical, and HVAC systems. Experience in implementing preventive maintenance programs and a thorough knowledge of health, safety, and environmental regulations are essential. This individual will exhibit strong leadership skills, capable of effectively mentoring and managing a diverse facilities team, while also coordinating seamlessly with multiple vendors and contractors. Proficiency in budget management and cost control, combined with excellent organizational and multitasking abilities, is vital. The candidate will possess outstanding problem-solving and decision-making skills, and remain composed and effective under pressure, especially during emergency situations. Furthermore, they will bring strong project management skills and demonstrate strategic thinking, focusing on efficiency and cost-effectiveness. Their commitment to safety and sustainability, coupled with an innovative mindset and customer-service orientation, will drive the implementation of energy management initiatives and ensure high standards of facility operations. Exceptional communication and interpersonal skills, along with proficiency in facility management software, will enable them to prepare and present detailed reports on facility performance. Overall, they will be proactive, adaptable, detail-oriented, and possess a high level of integrity and professionalism, making them an exemplary leader in a dynamic environment.

- Oversee the day-to-day operations of facility maintenance and management.
- Conduct regular inspections of the premises to ensure optimal functioning of electrical, mechanical, and safety systems.
- Develop and implement preventive maintenance schedules.
- Manage facility-related budgets and ensure cost-effective operations.
- Coordinate with external vendors and contractors for repairs, maintenance, and procurement of supplies.
- Ensure compliance with health, safety, and environmental regulations.
- Lead and mentor the facilities team to enhance productivity and effectiveness.
- Review and respond to facility-related work orders and service requests.
- Plan and oversee office space allocations and relocations.
- Monitor and manage energy usage and implement sustainability initiatives.
- Handle emergency situations promptly to ensure the safety and security of the premises.
- Collaborate with other departments to support organizational goals and projects.
- Prepare and present regular reports on facility operations and performance metrics.
- Implement and update facility management policies and procedures.
- Ensure the cleanliness and organization of all facility areas by coordinating with cleaning staff.

- Strong leadership and team management skills
- Proactive and detail-oriented
- Excellent problem-solving abilities
- Effective communication skills
- Strong organizational and multitasking capabilities
- High level of integrity and professionalism
- Adaptability and flexibility in a dynamic environment
- Ability to remain calm under pressure
- Strong project management skills
- Strategic thinking with a focus on efficiency and cost-effectiveness
- Commitment to health, safety, and environmental standards
- Innovative mindset with a focus on sustainability
- Customer-service oriented approach
- Technical proficiency with facility management tools and software
- Strong analytical skills for data-driven decision making

- Competitive salary range: $90,000 - $120,000 per year
- Comprehensive health, dental, and vision insurance
- Retirement savings plan with company match
- Paid time off (vacation, sick leave, holidays)
- Flexible work hours and remote work options
- Professional development and training opportunities
- Tuition reimbursement program
- Employee wellness programs and resources
- Life and disability insurance
- Employee assistance program (EAP)
- Opportunities for career advancement and promotion
- Company-sponsored events and team-building activities
- On-site fitness center or gym membership reimbursement
- Free or subsidized parking
- Employee discounts on company products and services