Import/Export Coordinator

At Vintti, we're redefining the economics of staffing for US businesses. Our agency connects SMBs, startups, and firms with top Latin American talent, offering a dual benefit of high-quality work and cost savings. By tapping into this rich talent pool, our clients can optimize their budgets, increase productivity, and gain a competitive advantage in their respective markets.

An Import/Export Coordinator plays a crucial role in managing and overseeing international shipments, ensuring compliance with customs regulations and international trade laws. They coordinate the transportation of goods, handle necessary documentation, and work closely with logistics providers to ensure timely delivery. This involves meticulous planning, tracking shipments, and resolving any issues that may arise during transit. Additionally, they communicate with various stakeholders, including suppliers and customers, to provide updates and resolve queries, contributing significantly to the smooth flow of global trade operations.

- Bachelor's degree in Business, Logistics, Supply Chain Management, or related field.
- Minimum of 3 years of experience in import/export coordination or related logistics role.
- Strong understanding of customs regulations, international trade laws, and compliance procedures.
- Proficiency with shipping software and logistics management systems.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Detail-oriented with exceptional accuracy in documentation and record-keeping.
- Ability to resolve issues promptly and effectively.
- Knowledge of freight charges, tariffs, and taxes.
- Experience with vendor management and contract negotiation.
- Familiarity with arranging insurance coverage for shipments.
- Ability to work independently and as part of a team.
- Strong problem-solving and analytical skills.
- Flexibility to adapt to changing regulations and industry trends.
- Certification in International Trade or Customs (preferred).
- Experience with import/export documentation and procedures for specific countries (preferred).
- Proficiency in additional languages (preferred).
- Strong time management skills and ability to meet tight deadlines.

- Prepare, review, and process import and export documentation.
- Coordinate and schedule shipments with freight forwarders, carriers, and customs brokers.
- Track and monitor shipments to ensure timely and accurate delivery.
- Resolve issues related to delayed or problematic shipments.
- Communicate shipment status and requirements to suppliers, customers, and internal departments.
- Verify and manage inventory levels for incoming and outgoing goods.
- Calculate and confirm freight charges, tariffs, and taxes.
- Ensure compliance with international trade laws and regulations.
- Maintain accurate records of shipments and customs documentation.
- Conduct evaluations of vendor performance.
- Negotiate freight contracts and rates with vendors.
- Arrange insurance coverage for goods in transit.
- Handle claims for any damages or losses during transit.
- Develop and implement strategies to improve import/export processes.
- Identify opportunities to reduce costs associated with international shipping.
- Stay updated on changes in international trade laws and regulations.
- Prepare and submit reports to management and relevant authorities.

The ideal candidate for the Import/Export Coordinator role will possess a Bachelor's degree in Business, Logistics, Supply Chain Management, or a related field, coupled with a minimum of 3 years of experience in import/export coordination or related logistics roles. They will have a thorough understanding of customs regulations, international trade laws, and compliance procedures, alongside proficiency with shipping software and logistics management systems. With exceptional organizational and multitasking abilities, the candidate will exhibit strong communication and interpersonal skills, being adept with the Microsoft Office Suite. They will be detail-oriented, with an impressive accuracy in documentation and record-keeping, capable of resolving issues promptly and effectively. Practical knowledge of freight charges, tariffs, taxes, vendor management, and contract negotiation will be key, as well as familiarity with arranging insurance for shipments. The ideal candidate will demonstrate the ability to work both independently and collaboratively within a team, showing strong problem-solving and analytical skills. Flexibility to adapt to changing regulations and industry trends, complemented by certifications in International Trade or Customs and proficiency in additional languages, will be advantageous. Exhibiting strong time management skills and resilience under pressure, they will possess high integrity, a proactive approach to problem-solving, and a commitment to customer service and compliance, making them an invaluable asset to the team.

- Prepare and process import and export documentation according to customs regulations, laws, and procedures.
- Coordinate and schedule shipments with freight forwarders, carriers, and customs brokers.
- Track shipments, ensuring timely and accurate delivery, while resolving any issues that arise.
- Communicate with suppliers, customers, and internal departments regarding shipment status and requirements.
- Verify and manage inventory levels, ensuring accurate recording and control of shipped and received goods.
- Calculate and confirm freight charges, tariffs, and taxes, ensuring compliance with international trade regulations.
- Maintain and update accurate records of shipments, customs documentation, and compliance logs.
- Conduct evaluations of vendor performance and negotiate freight contracts and rates.
- Arrange for insurance coverage for goods in transit and handle claims for any damages or losses.
- Assist in developing and implementing strategies to improve import/export processes and reduce costs.
- Stay updated with changes in international trade laws and regulations, ensuring ongoing compliance.
- Prepare and submit necessary reports to management and relevant authorities.

- Detail-oriented and precise in documentation
- Proactive problem solver with a hands-on approach
- Exceptional organizational skills
- Strong multitasking ability
- Excellent communication and interpersonal skills
- High level of accuracy and attention to detail
- Ability to work under pressure and meet deadlines
- Strong analytical and critical thinking skills
- High adaptability to changing regulations and market conditions
- Team player with collaborative mindset
- Strong negotiation skills
- Resilient and able to handle unexpected challenges
- High level of integrity and commitment to compliance
- Customer-focused with a service-oriented approach
- Proficient in technology and software tools relevant to logistics and shipping
- Professional demeanor and strong work ethic

- Competitive salary range based on experience and qualifications
- Comprehensive health insurance (medical, dental, vision)
- Retirement savings plan with company matching
- Paid time off (vacation, sick leave, personal days)
- Paid holidays
- Flexible working hours
- Remote work options
- Tuition reimbursement for further education and certifications
- Professional development opportunities and training programs
- Opportunities for career advancement and internal promotions
- Performance-based bonuses
- Employee wellness programs
- Company-sponsored events and team-building activities
- Transportation allowance or expense reimbursement
- Employee assistance program (EAP) for personal and work-related issues
- On-site fitness facilities or subsidized gym memberships
- Life insurance and disability coverage
- Access to mental health resources and support
- Diverse and inclusive workplace environment
- Collaborative and supportive team culture
- Modern office facilities with up-to-date technology and tools