Legal Executive Assistant

Vintti stands at the forefront of economically advantageous staffing solutions for US businesses. By facilitating partnerships between American companies and Latin American professionals, we offer a pathway to reduced operational costs without sacrificing quality. Our approach enables businesses to reinvest savings into core areas, fostering growth and enhancing overall market competitiveness.

A Legal Executive Assistant plays a crucial role in supporting the smooth functioning of a legal team or law firm. This position involves a wide array of administrative duties, such as managing schedules, organizing meetings, handling correspondence, and maintaining legal documents and client files. Additionally, the Legal Executive Assistant often assists with legal research, prepares documents for court proceedings, and ensures that all processes comply with legal standards. Excellent organizational skills, the ability to prioritize tasks, and effective communication are key attributes for success in this role.

- Bachelor's degree in a related field or equivalent work experience.
- Minimum of 3-5 years of experience as a legal assistant or in a similar administrative role.
- Strong understanding of legal terminology, processes, and documentation.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with legal research tools and software.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Exceptional written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Strong interpersonal skills and the ability to interact with clients and stakeholders professionally.
- Ability to multitask and manage multiple projects simultaneously.
- Proactive and able to work independently with minimal supervision.
- Strong problem-solving skills and the ability to adapt to changing priorities.
- Familiarity with billing and invoicing procedures.
- Previous experience coordinating travel arrangements and itineraries.

- Manage and organize the legal executive's calendar, including scheduling meetings and appointments.
- Draft, review, and proofread legal documents, correspondence, and reports.
- Conduct legal research to support ongoing cases and projects.
- Prepare and process legal documents such as briefs, pleadings, appeals, and contracts.
- Coordinate and communicate with clients, court officials, and other stakeholders.
- Manage and maintain confidential files and records, both physical and electronic.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Assist in the preparation for court proceedings, including gathering and organizing evidence and exhibits.
- Monitor and manage project deadlines to ensure timely completion of tasks.
- Organize and maintain the legal executive’s office and filing systems.
- Process and track invoices, billing, and expense reports.
- Coordinate travel arrangements and itineraries for the legal executive.
- Assist with special projects and other duties as assigned.
- Attend meetings and take detailed minutes for future reference.
- Provide administrative support in various capacities as needed.

The ideal candidate for the Legal Executive Assistant role will possess a Bachelor's degree in a related field or equivalent work experience, with a minimum of 3-5 years of proven experience as a legal assistant or in a similar administrative capacity. They will have a strong understanding of legal terminology, processes, and documentation, and will be technologically proficient, especially with Microsoft Office Suite and legal research tools. Exceptionally organized and detail-oriented, the candidate will demonstrate excellent time management skills, the ability to multitask and manage multiple projects simultaneously, and a proactive, self-motivated approach. They will exhibit strong problem-solving and analytical skills, adaptability to changing priorities, and efficiency in administrative functions, including managing the executive’s calendar, processing legal documents, and coordinating travel arrangements. Superior written and verbal communication skills will be coupled with discretion and trustworthiness in handling sensitive information. Their professionalism, strong interpersonal skills, and positive attitude will facilitate productive interactions with clients and stakeholders, while their reliability, dependability, and customer service orientation will further reinforce their capability to support the legal executive effectively. Always eager to learn and open to continuous improvement, the ideal candidate will maintain a polished, professional demeanor, working efficiently both independently and as part of a team, to contribute to the overall success of the legal department.

- Manage and organize the daily schedule of the legal executive, including scheduling meetings and appointments.
- Draft, review, and proofread legal documents, correspondence, and reports.
- Conduct legal research to support ongoing cases and projects.
- Prepare and process legal documents such as briefs, pleadings, appeals, and contracts.
- Coordinate and communicate with clients, court officials, and other stakeholders.
- Manage and maintain confidential files and records, both physical and electronic.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Assist in the preparation for court proceedings, including gathering and organizing evidence and exhibits.
- Monitor and manage project deadlines and ensure timely completion of tasks.
- Organize and maintain the legal executive’s office and filing systems.
- Process and track invoices, billing, and expense reports.
- Coordinate travel arrangements and itineraries for the legal executive.
- Assist with special projects and other duties as assigned by the legal executive.
- Attend meetings and take detailed minutes for future reference.
- Provide administrative support in various capacities as needed.

- Detail-oriented and meticulous
- Highly organized with excellent time management skills
- Strong communicator with exceptional written and verbal skills
- Discreet and trustworthy in handling confidential information
- Proactive and self-motivated
- Adaptable and flexible to changing priorities
- Strong problem-solving and analytical skills
- Professional demeanor with strong interpersonal skills
- Ability to work independently without close supervision
- Reliable and dependable
- Efficient multitasker
- Technologically proficient, especially in Microsoft Office Suite and legal research tools
- Positive attitude and team player mindset
- Strong customer service orientation
- Eager to learn and open to continuous improvement

- Competitive salary range based on experience and qualifications
- Comprehensive health, dental, and vision insurance plans
- 401(k) retirement plan with company matching
- Paid time off (PTO) including vacation, sick days, and holidays
- Flexible working hours and opportunities for remote work
- Professional development and continuing education opportunities
- Performance bonuses and incentive programs
- Employee assistance programs (EAP) for wellness and mental health support
- Life and accidental death and dismemberment (AD&D) insurance
- Optional participation in health savings accounts (HSAs) and flexible spending accounts (FSAs)
- Access to legal industry events, conferences, and seminars
- Opportunities for career advancement within the organization
- Subsidized transportation or parking allowances
- Company-sponsored social events and team-building activities
- Employee recognition programs
- Mentorship programs and access to industry leaders
- Supportive and collaborative work environment
- Modern office facilities with up-to-date technology tools and resources