Metadata Specialist

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A Metadata Specialist is responsible for organizing, managing, and maintaining data accuracy across digital platforms and systems. This role involves creating, validating, and updating metadata to ensure that information is easily searchable and accessible. The specialist collaborates with various teams to implement metadata standards and best practices, enabling efficient data retrieval and improving overall data quality. Attention to detail, analytical skills, and proficiency in relevant tools and software are essential for this position, which ultimately supports effective information management and operational efficiency.

- Bachelor’s degree in Information Science, Library Science, Data Management, or a related field.
- Minimum of 3 years of experience in metadata management or a similar role.
- Proficiency with metadata standards such as Dublin Core, MODS, or METS.
- Experience with digital asset management systems (e.g., DAM, CMS).
- Strong understanding of taxonomies, ontologies, and controlled vocabularies.
- Excellent attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Ability to conduct quality control and auditing of metadata.
- Experience with metadata tools and software.
- Proficiency with database management and data entry.
- Knowledge of SEO and its relationship to metadata.
- Familiarity with metadata interoperability and integration.
- Effective verbal and written communication skills.
- Ability to collaborate with cross-functional teams.
- Strong organizational and time-management skills.
- Ability to stay updated on industry trends and emerging technologies.
- Experience in training and supporting team members.
- Aptitude for identifying workflow inefficiencies and recommending improvements.
- Proven ability to manage multiple projects and priorities simultaneously.
- Familiarity with data privacy regulations and compliance standards.

- Ensure accuracy and consistency of metadata across digital assets.
- Catalog and index new content based on established standards.
- Collaborate with content creators to gather necessary metadata.
- Conduct quality checks to identify and correct metadata errors.
- Develop and maintain metadata guidelines and documentation.
- Implement metadata schemas and taxonomies.
- Troubleshoot metadata issues with technical teams.
- Stay informed on industry trends and advancements in metadata.
- Develop and manage controlled vocabularies, thesauri, and ontologies.
- Participate in metadata audits for compliance.
- Train team members on metadata processes.
- Analyze and improve metadata workflows.
- Perform data entry for complex metadata elements.
- Integrate third-party metadata sources and services.
- Generate metadata usage and effectiveness reports.
- Ensure metadata integrity during content migrations.
- Develop and manage metadata templates.
- Collaborate with IT to enhance digital asset systems.
- Respond to metadata inquiries accurately and promptly.
- Participate in cross-functional meetings for metadata alignment.

The ideal candidate for the Metadata Specialist role will possess a Bachelor’s degree in Information Science, Library Science, Data Management, or a related field, coupled with at least three years of hands-on experience in metadata management or a similar capacity. This individual will exhibit a meticulous attention to detail, ensuring the accuracy and consistency of metadata across digital assets, and will be well-versed in standards such as Dublin Core, MODS, and METS. Their expertise will extend to the proficient use of digital asset management systems and metadata tools, complemented by a robust understanding of taxonomies, ontologies, and controlled vocabularies. They will demonstrate strong analytical and problem-solving skills, capable of conducting thorough quality control and auditing processes while identifying and resolving metadata inconsistencies. Effective verbal and written communication abilities will be paramount, enabling them to collaborate seamlessly with cross-functional teams and provide training and support to colleagues. This candidate will be highly organized, managing multiple projects and priorities with ease, and will remain adaptable to evolving industry trends and technologies. With a proactive approach to stakeholder inquiries and a commitment to maintaining metadata integrity, they will develop and maintain comprehensive documentation, drive workflow improvements, and uphold data privacy regulations and compliance standards. Their technical aptitude, coupled with a cooperative team spirit and a customer-focused mindset, will ensure their success in supporting the organization’s metadata initiatives and aligning them with business goals. Enthusiastic about continuous learning and professional development, this individual will bring a creative and innovative perspective to enhancing metadata practices and systems.

- Review and update metadata for digital assets to ensure accuracy and consistency across platforms.
- Catalog and index new content following established metadata standards and best practices.
- Collaborate with content creators and other stakeholders to gather necessary information for metadata creation.
- Conduct quality control checks on metadata to identify and correct inconsistencies or errors.
- Create and maintain comprehensive metadata guidelines and documentation.
- Implement metadata schemas and taxonomies to enhance content discoverability.
- Troubleshoot and resolve metadata-related issues by liaising with technical teams as needed.
- Stay updated with industry trends and advancements in metadata standards and technologies.
- Assist in developing and managing controlled vocabularies, thesauri, and ontologies.
- Participate in metadata audits to ensure compliance with organizational standards and policies.
- Provide training and support to other team members on metadata creation and management processes.
- Analyze metadata workflows for efficiency improvements and recommend enhancements.
- Perform data entry for complex metadata elements not automatically generated.
- Assist in the integration of third-party metadata sources and services.
- Generate reports and analytics related to metadata usage and effectiveness.
- Support content migration projects by ensuring metadata integrity during transfers.
- Develop and manage metadata templates for various content types.
- Collaborate with IT and development teams to enhance digital asset management systems.
- Respond to internal and external metadata inquiries promptly and accurately.
- Participate in cross-functional meetings to ensure alignment of metadata initiatives with business goals.

- Detail-oriented with a strong focus on accuracy.
- Analytical mindset with excellent problem-solving skills.
- Proficient in metadata standards, taxonomies, and ontologies.
- Skilled in using digital asset management systems and metadata tools.
- Strong verbal and written communication abilities.
- Ability to work collaboratively with cross-functional teams.
- Organized with effective time-management skills.
- Adaptable to industry trends and emerging technologies.
- Capable of conducting thorough quality control and auditing.
- Creative thinker for improving workflows and processes.
- Ability to manage multiple projects and prioritize tasks efficiently.
- Strong technical aptitude for troubleshooting metadata issues.
- Committed to maintaining metadata integrity and consistency.
- Experienced in training and supporting team members.
- Knowledgeable about data privacy regulations and compliance.
- Proactive and responsive to stakeholder inquiries.
- Capacity to develop and maintain comprehensive documentation.
- Enthusiastic about continuous learning and professional development.
- Team player with a cooperative attitude.
- Customer-focused with a service-oriented mindset.

- Competitive salary range based on experience and qualifications.
- Comprehensive health benefits including medical, dental, and vision insurance.
- Retirement savings plan with company match.
- Paid time off (PTO) including vacation, sick leave, and holidays.
- Flexible work hours and remote work options.
- Professional development opportunities and continuing education support.
- Access to company-sponsored training programs and workshops.
- Employee wellness programs and resources.
- Opportunities for career advancement and internal mobility.
- Tuition reimbursement for further education.
- Collaborating with a knowledgeable and supportive team.
- Access to cutting-edge tools and technologies.
- Contribution to innovative projects and initiatives.
- Employee recognition and rewards programs.
- Family leave policies including maternity and paternity leave.
- Employee assistance programs for personal and professional support.
- Company-sponsored social and networking events.
- Inclusive and diverse workplace culture.
- Discount programs and other corporate perks.