People Operations Specialist

Vintti is revolutionizing remote staffing by prioritizing time zone alignment. We connect US-based SMBs, startups, and firms with Latin American professionals who work synchronously with US schedules. This approach ensures that businesses can maintain their usual workflows, conduct real-time meetings, and collaborate effectively without the typical challenges of working across disparate time zones.

A People Operations Specialist plays a pivotal role in enhancing the overall employee experience by managing and optimizing various human resources functions. This position involves working closely with different departments to streamline HR processes, implement effective onboarding and training programs, and ensure compliance with employment laws and regulations. With a focus on fostering a positive workplace culture, the People Operations Specialist is also responsible for employee engagement, performance management, and handling employee relations issues. This role requires strong organizational, communication, and problem-solving skills to support a productive and thriving workforce.

- Bachelor's degree in Human Resources, Business Administration, or related field
- 2+ years of experience in HR or people operations roles
- Knowledge of HR principles, practices, and employment laws
- Experience with HRIS systems and HR databases
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to handle sensitive and confidential information with discretion
- Strong interpersonal skills and the ability to build relationships with employees at all levels
- Problem-solving skills and the ability to manage multiple tasks simultaneously
- Experience in administering employee benefits and leave policies
- Familiarity with performance management processes
- Experience in recruitment and hiring processes
- Ability to conduct HR audits and ensure compliance with legal requirements
- Leadership and teamwork skills
- Detail-oriented with strong analytical skills
- Proactive and able to work independently
- Continuous learning mindset and ability to stay updated on HR best practices and industry trends

- Manage employee onboarding processes including orientation sessions and training
- Administer and coordinate employee benefits programs and leave policies
- Serve as the first point of contact for employees regarding HR-related inquiries and issues
- Maintain and update employee records and HR databases
- Assist in the development and implementation of HR policies and procedures
- Coordinate and facilitate performance management processes
- Support recruitment efforts by posting job ads, screening candidates, and scheduling interviews
- Conduct regular audits of HR processes and documentation to ensure compliance with legal requirements
- Organize and manage employee engagement activities and events
- Provide support for employee relations issues, including conflict resolution and mediation
- Assist in implementing initiatives to improve workplace culture and employee satisfaction
- Process payroll changes and ensure timely and accurate payroll administration
- Conduct exit interviews and manage offboarding processes
- Compile and analyze HR data to identify trends and inform decision-making
- Collaborate with cross-functional teams to address organizational needs and improvements
- Stay updated on HR best practices, legal updates, and industry trends to ensure compliance and innovation
- Handle confidential and sensitive information with discretion and professionalism
- Assist with HR projects and initiatives as required

The ideal candidate for the People Operations Specialist role is a highly organized and proactive individual with a Bachelor's degree in Human Resources, Business Administration, or a related field, and over two years of experience in HR or people operations roles. This candidate possesses a deep knowledge of HR principles, practices, and employment laws, and is proficient in using HRIS systems and HR databases. They have a proven track record of managing employee onboarding, benefits programs, and leave policies, as well as supporting recruitment efforts and performance management processes. With strong interpersonal skills and the ability to build relationships at all organizational levels, the ideal candidate excels in handling sensitive and confidential information discreetly. They are detail-oriented with robust analytical skills, capable of conducting HR audits and analyzing HR data to inform decision-making. This candidate is an excellent communicator, both verbally and in writing, and demonstrates strong problem-solving abilities, time management, and the capacity to manage multiple tasks simultaneously. They are adaptable, service-oriented, and possess a continuous learning mindset, staying updated on HR best practices and industry trends. Ultimately, the ideal candidate is an empathetic, approachable, and resilient individual with strong ethical standards, who thrives in both independent and collaborative work environments, contributing innovative ideas and solutions to enhance workplace culture and employee satisfaction.

- Manage employee onboarding processes including orientation sessions and training
- Administer and coordinate employee benefits programs and leave policies
- Serve as the first point of contact for employees regarding HR-related inquiries and issues
- Maintain and update employee records and HR databases
- Assist in the development and implementation of HR policies and procedures
- Coordinate and facilitate performance management processes
- Support recruitment efforts by posting job ads, screening candidates, and scheduling interviews
- Conduct regular audits of HR processes and documentation to ensure compliance with legal requirements
- Organize and manage employee engagement activities and events
- Provide support for employee relations issues, including conflict resolution and mediation
- Assist in implementing initiatives to improve workplace culture and employee satisfaction
- Process payroll changes and ensure timely and accurate payroll administration
- Conduct exit interviews and manage offboarding processes
- Compile and analyze HR data to identify trends and inform decision-making
- Collaborate with cross-functional teams to address organizational needs and improvements
- Stay updated on HR best practices, legal updates, and industry trends to ensure compliance and innovation
- Handle confidential and sensitive information with discretion and professionalism
- Assist with HR projects and initiatives as required

- Strong attention to detail
- Excellent organizational skills
- High level of discretion and confidentiality
- Strong interpersonal and communication skills
- Proactive and self-motivated
- Adaptable and open to change
- Problem-solving mindset
- Strong analytical skills
- Ability to work independently and as part of a team
- Customer-focused attitude
- Strong time management skills
- Ability to multi-task and prioritize effectively
- Continuous learner with a growth mindset
- Empathetic and approachable
- Resilient and capable of managing stress
- Collaborative and able to work well with cross-functional teams
- Innovative thinker
- Strong ethical standards
- Service-oriented mindset

- Competitive salary range
- Comprehensive health, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off (PTO) and holidays
- Flexible work schedule and remote work options
- Paid parental leave
- Employee wellness programs
- Professional development and training opportunities
- Tuition reimbursement programs
- Employee assistance programs (EAP)
- Company-sponsored events and social activities
- Wellness stipends or gym memberships
- Commuter benefits or transportation allowances
- Employee recognition and reward programs
- Generous employee referral bonuses
- Opportunities for career growth and advancement
- Access to cutting-edge HR tools and technologies
- Collaborative and inclusive workplace culture
- Casual dress code
- Partnership discounts and exclusive corporate deals