Sales Operations Coordinator

Vintti is a dynamic staffing agency bridging the gap between Latin American talent and US-based businesses. We specialize in connecting skilled professionals from Latin America with small and medium-sized businesses, startups, and firms across the United States. Our mission is to provide top-tier staffing solutions that enable US companies to access a diverse pool of talented individuals while offering exciting career opportunities to Latin American professionals. By leveraging our extensive network and deep understanding of both markets, Vintti facilitates mutually beneficial partnerships that drive growth and innovation for our clients and candidates alike.

A Sales Operations Coordinator plays a crucial role in optimizing the sales process and ensuring the efficiency of sales operations within an organization. This role involves managing sales data, overseeing the execution of sales strategies, and providing analytical support to the sales team. Responsibilities typically include monitoring sales metrics, coordinating sales forecasting, managing CRM systems, and facilitating communication between sales and other departments. By streamlining workflows, driving productivity, and ensuring compliance with sales policies, a Sales Operations Coordinator supports the sales team's ability to meet and exceed targets while enabling a smooth and effective sales process.

- Bachelor's degree in Business Administration, Marketing, or a related field.
- Proven experience in sales operations or a similar role.
- Proficiency in CRM software (e.g., Salesforce, HubSpot).
- Strong analytical skills and ability to interpret sales data.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
- Detail-oriented with strong organizational and multitasking skills.
- Ability to work effectively in a fast-paced environment.
- Experience with sales performance metrics and reporting.
- Knowledge of sales techniques and strategies.
- Problem-solving skills and ability to think critically.
- Experience with market and competitor analysis.
- Ability to handle sensitive and confidential information.
- Familiarity with sales forecasting and quota management.
- Proven track record of managing and improving sales processes.
- Experience coordinating logistics for sales events and trade shows.
- Ability to provide constructive feedback and support to sales team members.
- Strong project management skills.
- Ability to work collaboratively with cross-functional teams.
- Flexibility to adapt to changing priorities and business needs.

- Monitor and analyze sales data to provide actionable insights.
- Coordinate and manage the sales pipeline, ensuring accuracy and up-to-date status reporting.
- Prepare and distribute daily, weekly, and monthly sales performance reports.
- Maintain and update customer relationship management (CRM) software.
- Assist in the development and execution of sales strategies and initiatives.
- Collaborate with the marketing team to align sales and marketing efforts.
- Handle inquiries regarding sales policies, procedures, and tools.
- Organize and coordinate sales meetings, including drafting agendas and taking minutes.
- Support the onboarding and training of new sales team members.
- Ensure compliance with sales policies and guidelines.
- Facilitate communication and coordination between sales teams and other departments.
- Track and manage sales quotas, goals, and incentive programs.
- Generate and process sales orders, invoices, and contracts.
- Identify and implement process improvements.
- Resolve administrative issues or discrepancies related to sales activities.
- Support the launch of new products or services.
- Assist with the preparation and organization of sales proposals and presentations.
- Conduct market and competitor analysis.
- Maintain inventory of sales collateral and promotional materials.
- Coordinate logistics for sales events, trade shows, and conferences.

The ideal candidate for the Sales Operations Coordinator role is a highly analytical individual with a proven track record in sales operations or a similar field. They possess a bachelor's degree in Business Administration, Marketing, or a related discipline and demonstrate proficiency in CRM software like Salesforce or HubSpot. With strong analytical skills, they excel in interpreting sales data to provide actionable insights, coupled with a meticulous attention to detail and organizational abilities. Their proficiency in Microsoft Office Suite, particularly Excel and PowerPoint, enables them to prepare comprehensive reports and presentations. Exceptional communication skills allow them to handle inquiries effectively, collaborate across departments, and support the sales team. The candidate thrives in fast-paced environments, displaying adaptability, problem-solving abilities, and a proactive attitude. They have experience with sales performance metrics, market and competitor analysis, and the logistical aspects of coordinating sales events. Additionally, their ability to manage multiple tasks, prioritize effectively, and provide constructive feedback underscores their strong project management skills. Known for their professionalism, confidentiality, and customer-focused approach, the candidate is a reliable team player committed to continuous improvement and personal growth. Their innovative thinking, coupled with strong negotiation and influencing skills, positions them as a valuable asset capable of aligning sales strategies with broader business objectives.

- Monitor and analyze sales data to provide actionable insights for the sales team.
- Coordinate and manage the sales pipeline, ensuring accuracy and up-to-date status reporting.
- Prepare and distribute daily, weekly, and monthly sales performance reports.
- Maintain and update customer relationship management (CRM) software.
- Assist in the development and execution of sales strategies and initiatives.
- Collaborate with the marketing team to align sales and marketing efforts, including lead generation and campaign tracking.
- Handle inquiries from the sales team regarding policies, procedures, and sales tools.
- Organize and coordinate sales meetings, including drafting agendas and taking minutes.
- Support the onboarding and training of new sales team members.
- Ensure compliance with sales policies and guidelines.
- Facilitate communication and coordination between sales teams and other departments.
- Track and manage sales quotas, goals, and incentive programs.
- Generate and process sales orders, invoices, and contracts.
- Identify areas for process improvement and implement solutions.
- Resolve any administrative issues or discrepancies related to sales activities.
- Provide support for the launch of new products or services.
- Assist with the preparation and organization of sales proposals and presentations.
- Conduct market and competitor analysis to support sales strategies.
- Maintain inventory of sales collateral and promotional materials.
- Coordinate logistics for sales events, trade shows, and conferences.

- Analytical mindset with strong problem-solving abilities
- Excellent communication skills to effectively collaborate with teams
- High degree of accuracy and attention to detail
- Strong organizational and time management skills
- Ability to thrive in a fast-paced and dynamic environment
- Proactive and able to take initiative
- High level of professionalism and confidentiality
- Adaptability to changing business needs and priorities
- Team player with a collaborative approach
- Strong project management skills
- Customer-focused with a service-oriented attitude
- Tech-savvy with the ability to quickly learn new software and tools
- Reliable and dependable with a strong work ethic
- Innovative thinker with a passion for continuous improvement
- Ability to manage multiple tasks and prioritize effectively
- Strong interpersonal skills and ability to build relationships
- Goal-oriented and self-motivated
- Flexibility to handle a variety of tasks and responsibilities
- Strong negotiation and influencing skills
- Committed to personal and professional growth

- Competitive salary range based on experience and qualifications
- Comprehensive health benefits, including medical, dental, and vision insurance
- Retirement savings plan with company match
- Paid time off (PTO) and holidays
- Flexible work schedule
- Remote work opportunities
- Professional development and training programs
- Career advancement opportunities
- Employee assistance program (EAP)
- Wellness programs and gym membership discounts
- Reimbursement for professional certifications and continued education
- Travel reimbursement for business-related trips
- Employee recognition and rewards program
- Casual dress code and a collaborative work environment
- Company-sponsored social events and team-building activities
- Access to cutting-edge technology and tools
- Inclusive and diverse company culture
- Tuition reimbursement for relevant courses and degrees
- Stock options or equity incentives (if applicable)
- Parental leave and family-friendly policies
- Life and disability insurance