Senior Import/Export Manager

Vintti is a staffing agency that acts as an economic enabler. By connecting US-based SMBs, startups, and firms with top-tier Latin American talent, we drive growth on both sides of the equation. For US businesses, we offer access to a pool of highly skilled professionals at competitive rates, allowing for increased efficiency and scalability. For Latin American workers, we provide opportunities to engage with the US market, fostering professional development and economic advancement. Vintti stands at the intersection of global talent and American enterprise, facilitating partnerships that stimulate economic prosperity across borders.

A Senior Import/Export Manager plays a crucial role in overseeing and managing the international logistics operations within a company. This position is responsible for ensuring the seamless import and export of goods, adhering to all legal regulations, customs requirements, and trade compliance standards. The role involves orchestrating efficient transportation and distribution strategies, managing relationships with suppliers and freight forwarders, and mitigating risks related to international shipping. Additionally, a Senior Import/Export Manager typically identifies cost-saving opportunities and implements best practices to enhance operational efficiency, ultimately supporting the company's global business objectives.

- Bachelor's degree in Supply Chain Management, International Business, Logistics, or related field.
- Minimum of 7-10 years of experience in import/export management or related logistics roles.
- Strong knowledge of domestic and international import/export regulations and compliance.
- Proven experience with customs documentation and procedures.
- Exceptional negotiation skills, particularly with freight forwarders and transportation providers.
- Experience with strategic planning and execution in shipping and logistics.
- Proficient in logistics software and systems (e.g., SAP, Oracle, TMS).
- Strong analytical skills and ability to interpret import/export data.
- Excellent interpersonal and communication skills.
- Ability to lead and manage a team, providing guidance and performance evaluations.
- Experience with risk assessment and mitigation in international shipping.
- Proficient in developing and implementing operational procedures for security and compliance.
- Highly organized with strong attention to detail.
- Ability to handle multiple tasks and meet tight deadlines.
- Experience in handling hazardous materials and understanding related safety regulations.
- Strong collaboration skills and ability to work cross-functionally with other departments.
- Up-to-date knowledge of trade agreements, tariffs, and customs regulations.
- Experience in preparing reports and presentations for senior management.
- Strong problem-solving and decision-making skills.
- Ability to evaluate and adopt new logistics technologies and providers.

- Oversee import/export compliance with domestic and international laws.
- Develop strategic shipping and logistics plans.
- Coordinate with suppliers, vendors, and carriers for shipment scheduling.
- Monitor and track shipments to ensure timely delivery.
- Prepare and review import/export documents.
- Negotiate contracts and shipping rates with freight forwarders.
- Optimize shipping routes and methods.
- Collaborate with supply chain, purchasing, and sales teams.
- Conduct risk assessments and develop mitigation strategies.
- Maintain knowledge of customs regulations, tariffs, and trade agreements.
- Implement security and compliance procedures.
- Manage logistics coordinators and clerks.
- Review and approve logistics provider invoices.
- Analyze import/export data to identify trends and recommend improvements.
- Ensure compliance with hazardous material handling and storage regulations.
- Act as a contact for customs authorities and regulatory agencies.
- Prepare reports and presentations for senior management.
- Evaluate and select new logistics providers and technologies.
- Lead and participate in cross-functional global supply chain projects.

The ideal candidate for the Senior Import/Export Manager role will be a seasoned professional with a bachelor's degree in Supply Chain Management, International Business, Logistics, or a related field and bring at least 7-10 years of robust experience in import/export management or related logistics roles. This individual will possess an in-depth understanding of domestic and international import/export regulations and compliance, coupled with proven expertise in handling customs documentation and procedures. They will demonstrate exceptional negotiation skills, especially with freight forwarders and transportation providers, and have a track record in strategic planning and execution in shipping and logistics. Proficiency in logistics software and systems (e.g., SAP, Oracle, TMS) is essential, along with strong analytical skills for interpreting import/export data. The perfect candidate will exhibit excellent interpersonal and communication abilities, a high level of attention to detail, and superior organizational skills. They will be an effective leader and manager, adept at guiding a team and conducting performance evaluations. Experience with risk assessment and mitigation in international shipping, adherence to hazardous material handling and safety regulations, and the ability to develop and implement operational procedures for security and compliance are crucial. This individual will be highly proactive, results-driven, and a strategic thinker dedicated to continuous improvement. The role demands a candidate with strong problem-solving and decision-making capabilities, the ability to prioritize multiple tasks, and resilience under pressure to meet tight deadlines. They must be adaptable, collaborative, deeply knowledgeable in global logistics and supply chain processes, and committed to compliance and risk management. Technological savviness, dedication to customer satisfaction and service excellence, and the ability to prepare insightful reports and presentations for senior management will set this candidate apart as the perfect fit for this critical role.

- Oversee and manage the import/export process to ensure compliance with domestic and international laws and regulations.
- Develop and implement strategic plans for efficient shipping and logistics operations.
- Coordinate with suppliers, vendors, and carriers to schedule and expedite shipments.
- Monitor and track shipments to ensure timely delivery and resolve any issues or delays.
- Prepare and review import/export documentation, including invoices, bills of lading, and customs paperwork.
- Negotiate contracts and shipping rates with freight forwarders and transportation companies.
- Analyze and optimize shipping routes and methods to reduce costs and improve efficiency.
- Collaborate with internal departments such as supply chain, purchasing, and sales to align import/export activities with business goals.
- Conduct risk assessments and develop risk mitigation strategies for international shipping activities.
- Maintain up-to-date knowledge of customs regulations, tariffs, and trade agreements.
- Implement and oversee procedures to ensure security and compliance in the import/export process.
- Manage a team of logistics coordinators and clerks, providing guidance, training, and performance evaluations.
- Review and approve invoices from logistics providers and resolve any billing discrepancies.
- Analyze import/export data to identify trends, report on performance, and recommend improvements.
- Ensure the proper handling and storage of hazardous materials in compliance with safety regulations.
- Act as a point of contact for customs authorities and other regulatory agencies.
- Prepare reports and presentations on import/export activities for senior management.
- Evaluate and select new logistics providers and technologies to enhance shipping operations.
- Lead and participate in cross-functional projects to improve global supply chain performance.

- Strong leadership and managerial skills
- Exceptional problem-solving abilities
- Excellent communication and interpersonal skills
- High level of attention to detail
- Strong organizational skills
- Ability to handle and prioritize multiple tasks simultaneously
- Proactive and results-driven mindset
- Strategic thinker with a focus on continuous improvement
- Strong negotiation and influencing skills
- High level of integrity and professionalism
- Adaptable to changing environments and regulations
- Ability to work collaboratively with cross-functional teams
- Resilient under pressure and able to meet tight deadlines
- Analytical mindset with strong data interpretation skills
- Deep understanding of global logistics and supply chain processes
- Commitment to compliance and risk management
- Technologically savvy with proficiency in logistics software
- Strong dedication to customer satisfaction and service excellence

- Competitive salary range of $90,000 - $120,000 annually
- Comprehensive health insurance (medical, dental, vision)
- 401(k) retirement plan with company match
- Paid time off (PTO) and company holidays
- Flexible work schedule and remote work options
- Professional development opportunities and tuition reimbursement
- Employee wellness programs and resources
- Life and disability insurance
- Employee assistance program (EAP)
- Performance bonuses and incentives
- Transportation and commuter benefits
- Employee stock purchase plan (ESPP)
- Paid parental leave and family support programs
- Employee discounts and corporate memberships
- Inclusive and diverse work environment
- Opportunities for career progression and growth
- Regular team-building events and company outings
- Access to cutting-edge technology and tools
- Supportive and collaborative work culture
- Health savings account (HSA) and flexible spending account (FSA) options