Senior Resource Planning Specialist

Vintti is a dynamic staffing agency bridging the gap between Latin American talent and US-based businesses. We specialize in connecting skilled professionals from Latin America with small and medium-sized businesses, startups, and firms across the United States. Our mission is to provide top-tier staffing solutions that enable US companies to access a diverse pool of talented individuals while offering exciting career opportunities to Latin American professionals. By leveraging our extensive network and deep understanding of both markets, Vintti facilitates mutually beneficial partnerships that drive growth and innovation for our clients and candidates alike.

A Senior Resource Planning Specialist plays a crucial role in optimizing resource allocation and enhancing operational efficiency within an organization. They are responsible for developing strategic plans to effectively manage and forecast resources, including workforce, budget, and materials. This role involves analyzing data, identifying trends, and providing actionable insights to support decision-making processes. By ensuring that resources are aligned with organizational goals, a Senior Resource Planning Specialist helps to drive productivity, reduce costs, and improve overall project execution. Their expertise is vital in ensuring sustainable growth and long-term success.

- Bachelor's degree in Business Administration, Project Management, Human Resources, or a related field
- Minimum of 5 years of experience in resource planning or related roles
- Proficiency with resource management software and tools (e.g., Microsoft Project, Smartsheet)
- Strong analytical skills and experience with data analysis and forecasting
- Excellent communication and interpersonal skills
- Proven ability to work collaboratively with cross-functional teams
- Solid understanding of project management methodologies and principles
- Strong organizational and multitasking skills
- Experience with process improvement and developing best practices
- Ability to provide training and mentorship to junior staff
- High level of proficiency with MS Office Suite (Excel, PowerPoint, Word)
- Demonstrated experience in developing and improving resource planning processes
- Ability to quickly adjust plans to respond to changing circumstances
- Knowledge of industry standards and compliance requirements related to resource planning
- Strong problem-solving skills and ability to develop effective solutions
- Experience in budget forecasting and financial analysis
- Ability to present complex information to senior management in a clear and concise manner
- Familiarity with recruitment processes and experience collaborating with HR teams
- MBA or relevant professional certification (e.g., PMP, CSM) preferred
- Strong attention to detail and accuracy

- Develop, maintain, and monitor resource allocation plans and schedules
- Analyze and forecast resource requirements based on project and operational needs
- Coordinate with department managers to understand staffing needs and project timelines
- Prepare regular reports on resource utilization and capacity
- Conduct regular meetings with project teams to discuss resource planning and address any concerns
- Identify potential resource shortages and work with management to develop mitigation strategies
- Develop and continuously improve resource planning processes and tools
- Collaborate with HR to support recruitment efforts and ensure appropriate staffing levels
- Provide training and guidance to junior staff on resource planning methodologies
- Use resource management software to track and update resource assignments
- Evaluate and adjust resource allocation in real-time to respond to changing project requirements
- Communicate resource allocation and utilization metrics to senior management
- Ensure compliance with organizational policies and industry standards in resource planning
- Facilitate the optimization of resource allocation to maximize efficiency and productivity
- Assist in the development of budget forecasts related to resource needs
- Monitor project progress and make adjustments to resource plans as necessary
- Advise project managers on best practices for effective resource management
- Support strategic planning initiatives by providing insights into future resource needs
- Investigate and implement new resource management tools and technologies

The ideal candidate for the Senior Resource Planning Specialist role is a strategic thinker with strong analytical capabilities and at least 5 years of experience in resource planning or related fields, holding a Bachelor's degree in Business Administration, Project Management, Human Resources, or a similar discipline. They possess an MBA or relevant professional certification (e.g., PMP, CSM) and demonstrate a high proficiency with resource management software tools such as Microsoft Project and Smartsheet, alongside strong expertise with the MS Office Suite, particularly Excel, PowerPoint, and Word. This individual excels in data analysis and forecasting, and is adept at providing clear, concise presentations to senior management. Their excellent communication and interpersonal skills enable them to build and nurture cross-functional relationships, while their solid understanding of project management principles and experience in process improvement drive continuous optimization of resource planning processes. The ideal candidate is highly organized, capable of managing multiple priorities and adapting to changing circumstances promptly. They are proactive, solution-oriented, and possess strong problem-solving abilities, enabling them to anticipate and address potential resource issues effectively. With a strong focus on mentoring junior staff and fostering a collaborative work environment, they also exhibit a high degree of professionalism, attention to detail, and integrity. Their enthusiasm for leveraging new technologies and dedication to providing exceptional customer service to project teams further distinguish them as an invaluable asset to the organization.

- Develop, maintain, and monitor resource allocation plans and schedules
- Analyze and forecast resource requirements based on project and operational needs
- Coordinate with department managers to understand staffing needs and project timelines
- Prepare regular reports on resource utilization and capacity
- Conduct regular meetings with project teams to discuss resource planning and address any concerns
- Identify potential resource shortages and work with management to develop mitigation strategies
- Develop and continuously improve resource planning processes and tools
- Collaborate with HR to support recruitment efforts and ensure appropriate staffing levels
- Provide training and guidance to junior staff on resource planning methodologies
- Use resource management software to track and update resource assignments
- Evaluate and adjust resource allocation in real-time to respond to changing project requirements
- Communicate resource allocation and utilization metrics to senior management
- Ensure compliance with organizational policies and industry standards in resource planning
- Facilitate the optimization of resource allocation to maximize efficiency and productivity
- Assist in the development of budget forecasts related to resource needs
- Monitor project progress and make adjustments to resource plans as necessary
- Advise project managers on best practices for effective resource management
- Support strategic planning initiatives by providing insights into future resource needs
- Investigate and implement new resource management tools and technologies

- Strategic thinker with strong analytical abilities
- Excellent problem-solving skills and solution-oriented mindset
- Proactive and able to anticipate and address potential resource issues
- Strong leadership and mentoring capabilities
- Highly organized and able to manage multiple priorities simultaneously
- Collaborative team player with the ability to work effectively with cross-functional teams
- Adaptable and flexible to respond to changing project requirements
- Strong verbal and written communication skills
- Detail-oriented with a high degree of accuracy
- Results-driven and focused on achieving organizational objectives
- Strong interpersonal skills and the ability to build and maintain relationships
- Committed to continuous improvement and process optimization
- Ability to work under pressure and meet tight deadlines
- High level of integrity and professionalism
- Enthusiastic about leveraging new technologies and tools for resource management
- Customer-service oriented with a focus on supporting project teams
- Resilient and able to handle and resolve conflicts effectively

- Competitive salary range ($85,000 - $120,000 per year)
- Comprehensive health insurance (medical, dental, vision)
- 401(k) retirement plan with company match
- Paid time off (PTO) and company holidays
- Flexible work hours and remote work options
- Professional development opportunities and tuition reimbursement
- Health and wellness programs, including gym membership discounts
- Employee assistance programs (EAP)
- Life and disability insurance
- Relocation assistance for qualifying candidates
- Performance-based bonuses and incentives
- Employee recognition programs
- Team-building activities and company-sponsored events
- Opportunities for career growth and advancement within the company
- Access to the latest resource management tools and technologies
- Work in a collaborative and supportive team environment
- High level of autonomy and responsibility in role
- Support for certifications and professional memberships
- Access to an on-site cafeteria and free parking