Senior Event Manager

Vintti bridges the staffing gap for US businesses with a unique focus on time zone compatibility. We source top talent from Latin America, offering companies access to professionals who are available during standard US working hours. This alignment eliminates the need for off-hour communications and allows for integrated teamwork, as if all team members were in the same office.

A Senior Event Manager is a key professional responsible for the strategic planning, coordination, and execution of high-profile events. They oversee all aspects of event management, from concept development to post-event evaluation, ensuring seamless operations and exceptional client satisfaction. This role involves collaborating with vendors, managing budgets, and leading a team to deliver impactful experiences. With strong organizational skills and a keen eye for detail, a Senior Event Manager ensures that every event aligns with the company's goals, enhances its brand image, and delivers remarkable attendee experiences.

- Bachelor's degree in Event Management, Hospitality, Business, or related field
- Minimum of 5-7 years of experience in event planning and management
- Proven track record of successfully managing large-scale events
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency in event management software and tools
- Experience with budget management and cost control
- Strong negotiation skills with vendors and suppliers
- Ability to lead and motivate a diverse team of staff and volunteers
- Creative problem-solving capabilities
- Flexibility to work long hours and weekends as needed
- In-depth knowledge of health, safety, and legal regulations for events
- Strong marketing and promotional skills
- Ability to adapt to last-minute changes and manage stress effectively
- Exceptional attention to detail
- Strong analytical skills to assess event outcomes and metrics
- Proven capability to develop and execute contingency plans
- Commitment to staying updated on industry trends and best practices
- Demonstrated ability to network and build professional relationships
- Previous experience in mentoring and training junior staff
- Valid driver’s license and willingness to travel as required

- Plan and coordinate logistics for events, including location, dates, and times
- Develop event concepts and themes in alignment with organizational goals
- Collaborate with vendors and suppliers to secure required services and materials
- Manage event budgets, ensuring costs are controlled and within allocated limits
- Create detailed event schedules and timelines for all stakeholders
- Supervise event staff and volunteers, providing guidance and support
- Market events through various channels, including social media, email, and print
- Coordinate with marketing and public relations teams to promote events
- Monitor event registrations and handle attendee communications
- Oversee the setup, execution, and breakdown of event spaces
- Conduct site visits to assess the suitability of venues
- Negotiate contracts with venues, suppliers, and other event-related services
- Ensure compliance with health, safety, and legal regulations throughout event planning and execution
- Resolve any issues or problems that arise during event planning or on-site
- Gather and analyze attendee feedback post-event to inform future planning
- Maintain records of event aspects, including financial details and attendee numbers
- Stay updated on industry trends and best practices
- Prepare detailed reports for management on event outcomes and metrics
- Network with industry professionals to build relationships and foster partnerships
- Train and mentor junior event staff to develop their skills and capabilities
- Perform post-event evaluations to determine areas of improvement and success factors
- Develop contingency plans to handle potential emergencies or disruptions
- Utilize event management software to streamline planning and coordination efforts
- Ensure all marketing materials and event communications are consistent with brand guidelines

The ideal candidate for the Senior Event Manager position is a highly skilled professional with a minimum of 5-7 years of experience in event planning and management, holding a Bachelor's degree in Event Management, Hospitality, Business, or related field. They possess a proven track record of successfully managing large-scale events, demonstrating exceptional organizational and multitasking abilities. With strong leadership qualities, they can effectively lead and motivate a diverse team of staff and volunteers, providing guidance and support while fostering a collaborative working environment. Their excellent communication and interpersonal skills enable them to build and maintain strong relationships with vendors, suppliers, and industry professionals. Proficient in event management software and tools, they also have robust budgeting and cost management experience and exhibit strong negotiation skills. The candidate is a creative problem-solver, capable of adapting to last-minute changes and managing stress effectively, ensuring seamless event execution. Showing an in-depth knowledge of health, safety, and legal regulations for events, they prioritize compliance and safety in all planning and execution stages. Their marketing and promotional skills, coupled with a customer-focused mindset, ensure effective event marketing and attendee satisfaction. Detail-oriented, they maintain meticulous records of event details and use strong analytical skills to assess event outcomes, making data-driven decisions for future improvements. The candidate is committed to staying updated on industry trends and best practices and demonstrates a strong work ethic, professionalism, and dedication to delivering high-quality events. Resilient and adaptable, they possess a positive and enthusiastic attitude, a strategic vision for forward-planning, and the initiative to work independently while maintaining a professional demeanor.

- Plan and coordinate logistics for events, including location, dates, and times
- Develop event concepts and themes, aligning them with organizational goals
- Collaborate with vendors and suppliers to secure required services and materials
- Manage event budgets, ensuring costs are controlled and within allocated limits
- Create detailed event schedules and timelines for all stakeholders
- Supervise event staff and volunteers, providing guidance and support
- Market events through various channels, including social media, email, and print
- Coordinate with marketing and public relations teams to promote events
- Monitor event registrations and handle attendee communications
- Oversee the setup, execution, and breakdown of event spaces
- Conduct site visits to assess the suitability of venues
- Negotiate contracts with venues, suppliers, and other event-related services
- Ensure compliance with health, safety, and legal regulations throughout event planning and execution
- Resolve any issues or problems that arise during event planning or on-site
- Gather and analyze attendee feedback post-event to inform future planning
- Maintain records of event aspects, including financial details and attendee numbers
- Stay updated on industry trends and best practices
- Prepare detailed reports for management on event outcomes and metrics
- Network with industry professionals to build relationships and foster partnerships
- Train and mentor junior event staff to develop their skills and capabilities
- Perform post-event evaluations to determine areas of improvement and success factors
- Develop contingency plans to handle potential emergencies or disruptions
- Utilize event management software to streamline planning and coordination efforts
- Ensure all marketing materials and event communications are consistent with brand guidelines

- Exceptional organizational skills
- Strong leadership qualities
- Ability to take initiative and work independently
- High levels of creativity and innovation
- Detail-oriented and meticulous
- Resilient and adaptable under pressure
- Strong communication and interpersonal skills
- Problem-solving aptitude
- Strong decision-making capabilities
- Collaborative team player
- Positive and enthusiastic attitude
- Commitment to delivering high-quality events
- Customer-focused mindset
- Ability to juggle multiple tasks and projects efficiently
- Strategic thinker with forward-planning skills
- Professional demeanor and approach
- Strong work ethic and dedication

- Competitive salary range: $80,000 - $100,000 annually
- Comprehensive health insurance (medical, dental, vision)
- 401(k) retirement plan with company match
- Generous paid time off (PTO) and holiday schedule
- Flexible work hours and remote work options
- Professional development and training opportunities
- Opportunities for career advancement and growth
- Wellness programs and resources
- Company-sponsored events and team-building activities
- Employee assistance programs (EAP)
- Reimbursement for industry certifications and memberships
- Discounted rates for company services and products
- Travel allowances and reimbursements
- Paid parental leave and family support programs
- On-site gym and fitness classes (where applicable)
- Mentorship and coaching programs
- Volunteer time off and community engagement initiatives