Senior Virtual Assistant

Vintti bridges the staffing gap for US businesses with a unique focus on time zone compatibility. We source top talent from Latin America, offering companies access to professionals who are available during standard US working hours. This alignment eliminates the need for off-hour communications and allows for integrated teamwork, as if all team members were in the same office.

A Senior Virtual Assistant plays a pivotal role in enhancing productivity and efficiency by providing high-level administrative support remotely. Leveraging advanced organizational and communication skills, this professional seamlessly manages schedules, coordinates meetings, handles correspondence, and performs a variety of tasks to support senior executives and teams. With robust experience and a proactive approach, a Senior Virtual Assistant excels in multitasking, problem-solving, and leveraging digital tools to streamline operations, ultimately ensuring seamless workflows and enabling businesses to focus on core activities.

- Proven experience as a Virtual Assistant or relevant role
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Proficiency in MS Office and Google Workspace
- Experience with project management software and tools
- Ability to multitask and prioritize tasks independently
- Strong attention to detail and accuracy
- Familiarity with social media platforms and content management
- Confidentiality and discretion in handling sensitive information
- Proactive problem-solving skills
- Basic understanding of HR processes and onboarding
- Financial administration skills, including invoice processing and expense tracking
- Proven ability to manage and coordinate multiple schedules and calendars
- Strong customer service skills and experience managing inquiries
- High school diploma or equivalent; additional qualification as an administrative assistant or secretary will be a plus
- Reliable internet connection and home office setup
- Availability to work flexible hours if needed
- Experience with online filing and document management systems

- Manage and organize executive’s email inbox
- Schedule and coordinate meetings, appointments, and travel arrangements
- Conduct research and compile data for reports and presentations
- Handle administrative tasks such as data entry and document management
- Provide support with project management tasks
- Prepare and proofread documents and presentations
- Assist in managing social media accounts and content
- Coordinate communication between internal teams and external partners
- Monitor and manage office supplies inventory
- Maintain confidentiality and discretion with sensitive information
- Support HR functions like onboarding and maintaining records
- Follow up on action items and deliverables
- Prepare and distribute meeting agendas and notes
- Assist with financial tasks like invoice processing and expense tracking
- Conduct customer service tasks such as managing inquiries and resolving issues

The ideal candidate for the Senior Virtual Assistant role is a highly organized and detail-oriented professional with a proven track record of exceptional performance in similar positions. They possess a strong blend of technical and interpersonal skills, including advanced proficiency with MS Office, Google Workspace, and project management tools. With exemplary written and verbal communication abilities, they excel in coordinating complex schedules, meetings, and travel arrangements, as well as managing executive correspondence with finesse. Their proactive nature and self-motivation enable them to work independently, anticipate executive needs, and prioritize tasks effectively. This individual is adept at managing multiple responsibilities simultaneously, from administrative duties like data entry and document management to supporting HR functions and financial administration. Their familiarity with social media platforms and content management, alongside robust customer service skills, ensures they can engage effectively with both internal teams and external partners. Known for their strong ethical standards and discretion, they handle sensitive information with the utmost confidentiality. A tech-savvy problem solver, the ideal candidate is adaptable, resourceful, and capable of conducting thorough research to support decision-making. They demonstrate a high level of professionalism and reliability, maintaining a positive attitude and calm demeanor under pressure, which makes them an invaluable asset to any fast-paced and dynamic executive environment.

- Manage and organize executive’s email inbox by sorting, prioritizing, and responding to emails
- Schedule and coordinate meetings, appointments, and travel arrangements for executives
- Conduct research and compile data for reports, presentations, and decision-making
- Handle administrative tasks such as data entry, online filing, and document management
- Provide support with project management by tracking deadlines, progress, and deliverables
- Prepare and proofread documents, correspondence, and presentations to ensure accuracy and professionalism
- Assist in managing social media accounts, including content scheduling and engagement
- Coordinate communication between internal teams and clients or external partners
- Monitor and manage office supplies inventory and place orders as needed
- Maintain confidentiality and handle sensitive information with discretion
- Support HR functions such as onboarding, employee communications, and maintaining records
- Follow up on action items and deliverables to ensure timely completion
- Prepare and distribute meeting agendas, notes, and action items
- Assist with financial tasks such as invoice processing, expense tracking, and budget management
- Conduct customer service tasks such as managing inquiries, scheduling calls, and resolving issues

- Highly organized and detail-oriented
- Self-motivated with the ability to work independently
- Excellent communication and interpersonal skills
- Strong problem-solving and critical thinking abilities
- Adaptable and flexible in a fast-paced environment
- Tech-savvy with the ability to learn new tools quickly
- Proactive and takes initiative
- Strong ethical standards and maintains confidentiality
- Ability to anticipate executive needs and prioritize accordingly
- High level of professionalism and reliability
- Resourceful and capable of conducting thorough research
- Demonstrates a strong work ethic and commitment to the role
- Comfortable working with diverse teams and clients
- Keeps a positive attitude and remains calm under pressure
- Detail-oriented with a focus on accuracy and quality of work

- Competitive salary range based on experience
- Comprehensive health insurance (medical, dental, vision)
- Paid time off and holidays
- Flexible working hours
- Remote work opportunity
- Professional development and training programs
- Opportunities for career growth and advancement
- Performance-based bonuses and incentives
- Retirement savings plan with company match
- Employee wellness programs
- Reimbursement for home office setup
- Access to online learning and development resources
- Company-sponsored events and team-building activities
- Access to counseling and mental health support services
- Employee discount programs and perks
- Parental leave and family support benefits