Accounts Payables Specialist

Vintti is a staffing agency that leverages the geographical advantage of Latin America to benefit US businesses. We connect companies with professionals who work in time zones closely aligned with or identical to US hours, ensuring seamless communication and collaboration. This synchronicity allows for real-time interaction, enhancing productivity and eliminating the delays often associated with offshore staffing.

An Accounts Payables Specialist is integral to the financial operations of a company, ensuring timely and accurate processing of invoices and payments. This role involves managing vendor relationships, reconciling accounts, and maintaining detailed records of financial transactions. The specialist plays a critical part in monitoring outgoing expenditures and ensuring compliance with internal financial policies. Their vigilance helps in preventing discrepancies and errors, thus maintaining the fiscal health of the organization. Additionally, collaboration with other departments is crucial for streamlining financial processes and supporting overall business objectives.

- Bachelor's degree in Accounting, Finance, or a related field
- Minimum of 2-3 years of accounts payable experience
- Strong understanding of accounting principles and accounts payable processes
- Proficiency in accounting software and Microsoft Office Suite, especially Excel
- Excellent mathematical and analytical skills
- Strong attention to detail and accuracy
- Effective organizational and time management skills
- Ability to prioritize tasks and meet deadlines
- Strong written and verbal communication skills
- Ability to handle sensitive and confidential information with discretion
- Experience with electronic payment processing and financial management systems
- Ability to work independently and as part of a team
- Problem-solving skills and ability to resolve discrepancies
- Customer service orientation with a professional demeanor
- Familiarity with 1099 reporting requirements and processes
- Experience with ERP systems is a plus
- Continuous improvement mindset and willingness to adopt new technologies and processes

- Review and verify invoices for accuracy and completeness
- Match invoices to purchase orders and receiving documents
- Ensure proper coding of invoices according to company procedures
- Enter invoices into the accounts payable system
- Obtain proper approvals for invoices prior to payment
- Prepare and process electronic transfers and payments
- Maintain vendor files, including contact information and payment terms
- Reconcile vendor statements and resolve discrepancies
- Respond to vendor inquiries regarding payment status and issues
- Prepare and distribute accounts payable reports as needed
- Assist with monthly closing by ensuring all invoices are recorded in the correct period
- Process expense reports and ensure compliance with company policies
- Assist in the preparation of 1099 forms for vendors
- Maintain organized and complete financial records for auditing purposes
- Assist with the development and implementation of accounts payable policies and procedures
- Collaborate with other departments to facilitate smooth operational processes
- Participate in special projects and perform additional duties as assigned

The ideal candidate for the Accounts Payable Specialist role is a highly organized and detail-oriented professional with a Bachelor’s degree in Accounting, Finance, or a related field, coupled with a minimum of 2-3 years of relevant experience. They possess a strong understanding of accounting principles and accounts payable processes, and are proficient in using accounting software, ERP systems, and the Microsoft Office Suite, particularly Excel. Exceptional mathematical and analytical skills are complemented by their unwavering attention to detail and accuracy. The candidate demonstrates effective organizational and time management abilities, allowing them to prioritize tasks and meet stringent deadlines with ease. Their strong written and verbal communication skills enable them to interact effectively with vendors and internal teams, while their ability to handle sensitive and confidential information with discretion ensures the utmost professionalism. Equally adept at resolving discrepancies and processing electronic payments, they exhibit a customer service orientation with a professional demeanor. A continuous improvement mindset and adaptability to new technologies and processes set them apart, along with their self-motivation, reliability, and team-player attitude. The candidate exhibits a proactive approach to identifying and addressing issues, maintaining high levels of efficiency under pressure, and exemplifying a positive attitude and strong work ethic in all facets of their role.

- Review and verify invoices for accuracy and completeness
- Match invoices to purchase orders and receiving documents
- Ensure proper coding of invoices according to company procedures
- Enter invoices into the accounts payable system
- Obtain proper approvals for invoices prior to payment
- Prepare and process electronic transfers and payments
- Maintain vendor files, including contact information and payment terms
- Reconcile vendor statements and resolve discrepancies
- Respond to vendor inquiries regarding payment status and issues
- Prepare and distribute accounts payable reports as needed
- Assist with monthly closing by ensuring all invoices are recorded in the correct period
- Process expense reports and ensure compliance with company policies
- Assist in the preparation of 1099 forms for vendors
- Maintain organized and complete financial records for auditing purposes
- Assist with the development and implementation of accounts payable policies and procedures
- Collaborate with other departments to facilitate smooth operational processes
- Participate in special projects and perform additional duties as assigned

- Detail-oriented and meticulous
- Strong analytical and problem-solving abilities
- Excellent communication skills, both written and verbal
- High level of accuracy and attention to detail
- Ability to manage time effectively and prioritize tasks
- Strong organizational skills
- Dependable and reliable with a strong work ethic
- Professional demeanor and customer service orientation
- Ability to handle confidential information with discretion
- Self-motivated and able to work independently
- Collaborative and able to work effectively within a team
- Adaptable and open to learning new technologies and processes
- Proactive in identifying and addressing issues
- Strong math and numerical skills
- Able to work efficiently under pressure and meet deadlines
- Positive attitude and continuous improvement mindset
- Ability to quickly learn and adapt to new software systems

- Competitive salary range depending on experience and qualifications
- Comprehensive health, dental, and vision insurance
- Retirement savings plan with company match
- Paid time off (vacation, sick leave, and holidays)
- Flexible work hours and potential for remote work opportunities
- Professional development and training programs
- Opportunities for career advancement within the company
- Tuition reimbursement for further education
- Employee wellness programs
- Life and disability insurance
- Employee assistance program (EAP)
- Casual dress code
- On-site fitness facilities or gym membership discounts
- Company-sponsored events and team-building activities
- Access to financial planning and counseling services
- Commuter benefits and parking subsidies
- Employee discounts on company products and services