Accounts Receivable Specialist

Vintti is a cutting-edge staffing agency revolutionizing the way US companies build their teams. Leveraging advanced technology and embracing the power of remote work, we connect SMBs, startups, and firms across the United States with top-tier talent from Latin America. Our platform seamlessly integrates professionals into US business ecosystems, regardless of physical borders. Vintti operates on the principle of a borderless future of work, where skills and expertise trump geographical constraints.

An Accounts Receivable Specialist plays a critical role in the financial health of a company by managing incoming payments and ensuring that all company revenues are accurately recorded and collected. They are responsible for obtaining payment from clients, handling invoices, reconciling accounts, and maintaining accurate financial records. This role often involves communication with clients to resolve any billing discrepancies and ensuring timely payment of outstanding invoices. An effective Accounts Receivable Specialist possesses strong analytical skills, attention to detail, and the ability to navigate financial software to keep the company's cash flow robust and stable.

- Bachelor’s degree in Accounting, Finance, or related field preferred
- Proven experience as an Accounts Receivable Specialist or similar role
- Familiarity with accounting software and tools (e.g., QuickBooks, SAP, Oracle)
- Strong knowledge of billing and collection processes
- Excellent numerical and analytical skills
- Proficiency in MS Office, particularly Excel
- Strong attention to detail and accuracy
- Ability to handle confidential information with integrity
- Effective communication and customer service skills
- Problem-solving abilities and a proactive approach
- Time management and organizational skills
- Ability to work independently and as part of a team
- Knowledge of internal controls and financial compliance regulations
- Experience with month-end and year-end closing processes
- Ability to meet deadlines and work under pressure
- Understanding of credit and collections procedures
- Strong reconciliation skills
- Basic understanding of accounting principles and accounts receivable processes
- Ability to handle multiple tasks and prioritize effectively

- Review and process incoming payments through various methods
- Post and reconcile customer payments to their accounts
- Issue and distribute invoices to customers
- Monitor customer account details for non-payments, delayed payments, and irregularities
- Conduct account research and analysis to resolve billing discrepancies and issues
- Communicate with customers regarding outstanding balances and billing queries
- Ensure accurate maintenance and filing of all necessary documentation and records
- Prepare regular accounts receivable status reports
- Collaborate with other departments to verify and resolve payment-related issues
- Accurately and efficiently apply customer payments to respective invoices and accounts
- Maintain and update customer files with current contact and billing information
- Generate and send account statements and payment reminders to clients
- Assist with month-end closing activities related to accounts receivable
- Support financial statement preparation by providing necessary data and documentation
- Manage and update the accounts receivable aging report
- Assist in the setup of new customer accounts and determine credit limits
- Address and resolve customer disputes and inquiries promptly
- Process and manage credit memos, refunds, and chargebacks
- Follow internal controls and procedures to ensure compliance and accuracy
- Participate in audits and provide required documentation and explanations as requested

The ideal candidate for the Accounts Receivable Specialist role is a highly detail-oriented and proactive professional with a Bachelor’s degree in Accounting, Finance, or a related field. They possess proven experience in accounts receivable management or a similar financial role and demonstrate a strong understanding of billing, collection processes, and credit procedures. Proficient in accounting software such as QuickBooks, SAP, or Oracle and skilled in MS Office, particularly Excel, the candidate excels at numerical tasks and data analysis. They exhibit excellent communication and customer service abilities, aiding them in effectively managing and resolving billing inquiries and disputes. Demonstrating a meticulous eye for detail, the candidate is also proficient in maintaining and updating customer files, processing payments, and preparing financial reports. Their strong organizational skills, time management, and ability to prioritize multiple tasks enable them to work efficiently under pressure and meet deadlines. A team player who can work independently, they display a high level of integrity, ensuring confidentiality and compliance with financial regulations. Their problem-solving orientation, adaptability, and dedication to accuracy and continuous learning underpin their robust performance and reliable delivery in this critical financial role.

- Review and process incoming payments through various methods (e.g., checks, wire transfers, credit card payments).
- Post and reconcile customer payments to their accounts.
- Issue and distribute invoices to customers.
- Monitor customer account details for non-payments, delayed payments, and other irregularities.
- Conduct account research and analysis to resolve billing discrepancies and issues.
- Communicate with customers to follow up on outstanding balances and answer billing queries.
- Ensure all necessary documentation and records are accurately maintained and filed.
- Prepare regular reports on accounts receivable status.
- Collaborate with other departments to verify and resolve payment-related issues.
- Apply customer payments accurately and efficiently to their respective invoices and accounts.
- Maintain and update customer files with current contact and billing information.
- Generate and send account statements and reminders to clients.
- Assist with month-end closing activities related to accounts receivable.
- Support the preparation of financial statements by providing necessary data and documentation.
- Manage and update the accounts receivable aging report.
- Assist in setting up new customer accounts and determining credit limits.
- Address and resolve customer disputes and inquiries in a timely manner.
- Process and manage credit memos, refunds, and chargebacks as needed.
- Follow established internal controls and procedures to ensure compliance and accuracy.
- Participate in audits and provide required documentation and explanations as requested.

- Detail-oriented and precise
- Strong organizational skills
- Effective communicator
- Proactive problem solver
- Customer-focused mindset
- High level of integrity
- Strong numerical aptitude
- Analytical thinker
- Ability to manage time effectively
- Team player
- Ability to work independently
- Adaptable and flexible
- Strong work ethic
- Ability to handle confidential information
- Reliable and dependable
- Ability to handle multiple priorities
- Resilient under pressure
- Commitment to accuracy and compliance
- Positive attitude and willingness to learn

- Competitive salary range ($45,000 - $60,000 per year)
- Health benefits including medical, dental, and vision insurance
- 401(k) retirement plan with company matching
- Paid time off (PTO) and holiday pay
- Flexible work hours and remote work options
- Career development and continuing education opportunities
- Professional training and certifications support
- Employee wellness programs
- Life and disability insurance
- Employee assistance programs
- Opportunities for advancement within the company
- Collaborative and supportive work environment
- Performance-based bonuses and incentives
- Company-sponsored social events and team-building activities