Global Payroll Specialist

Vintti is a staffing agency that acts as an economic enabler. By connecting US-based SMBs, startups, and firms with top-tier Latin American talent, we drive growth on both sides of the equation. For US businesses, we offer access to a pool of highly skilled professionals at competitive rates, allowing for increased efficiency and scalability. For Latin American workers, we provide opportunities to engage with the US market, fostering professional development and economic advancement. Vintti stands at the intersection of global talent and American enterprise, facilitating partnerships that stimulate economic prosperity across borders.

A Global Payroll Specialist is instrumental in managing and coordinating payroll functions on an international scale. This role ensures that employees across various countries are paid accurately and on time, adhering to local tax regulations and labor laws. Responsibilities include processing payroll data, reconciling payroll accounts, and collaborating with global HR and finance teams to ensure compliance and efficiency. The specialist also addresses payroll discrepancies, handles employee inquiries, and updates payroll systems to reflect organizational changes, thereby supporting a seamless and consistent payroll experience globally.

- Bachelor's degree in Accounting, Finance, Human Resources, or related field
- Minimum of 5 years of payroll processing experience, including global payroll
- Strong knowledge of payroll best practices, laws, and regulations in multiple countries
- Proficiency with payroll software and systems (e.g., ADP, SAP, Oracle)
- Advanced Excel skills, including VLOOKUP, pivot tables, and data analysis
- Excellent attention to detail and accuracy in data processing
- Strong analytical and problem-solving skills
- Ability to handle sensitive and confidential information
- Effective communication and interpersonal skills
- Ability to work independently and as part of a team
- Proven ability to manage multiple tasks and meet deadlines
- Experience in liaising with local payroll providers and understanding country-specific payroll regulations
- Ability to provide training and support to regional payroll coordinators
- Strong organizational and time management skills
- Experience in performing payroll account reconciliations and journal entries
- Ability to collaborate with HR, finance, IT, and external vendors efficiently
- Familiarity with statutory and regulatory filings, including tax reports and social security contributions
- Experience in participating in and supporting payroll audits
- Proven track record of process improvement and implementation
- Excellent written and verbal communication skills in English
- Additional language proficiency is a plus
- Willingness to stay updated on changes in global payroll laws and regulations
- Strong commitment to providing exceptional customer service

- Process payroll for multiple countries accurately and timely
- Review and verify timesheets, attendance records, and other payroll-related data
- Liaise with local payroll providers for compliance with country-specific laws and regulations
- Calculate and process employee benefits, deductions, and adjustments
- Maintain and update employee payroll records in the payroll system
- Address and resolve payroll discrepancies and employee inquiries promptly
- Generate and distribute payroll reports to management and stakeholders
- Ensure compliance with internal policies and external payroll regulations
- Assist with payroll accounts reconciliation and preparation of journal entries
- Coordinate with HR and finance departments to optimize payroll processes
- Monitor the accuracy of statutory and regulatory filings, including tax reports and social security contributions
- Participate in payroll audits and provide necessary documentation and support
- Prepare and manage year-end payroll activities, including tax forms and filings
- Implement improvements to payroll processes and systems
- Stay updated on changes in payroll laws and regulations globally
- Provide training and support to regional payroll coordinators
- Collaborate with IT and software vendors to resolve payroll system issues
- Participate in special projects and perform other related duties as assigned

The ideal candidate for the Global Payroll Specialist role is a highly detail-oriented professional with a solid background in payroll processing, including at least five years of experience managing multi-country payrolls. They possess a robust understanding of global payroll laws and regulations, coupled with advanced proficiency in payroll software such as ADP, SAP, or Oracle. Exceptional Excel skills, including data analysis tools like VLOOKUP and pivot tables, are essential for this role. The candidate stands out with their strong analytical and problem-solving capabilities, enabling them to handle complex payroll issues with ease. They have a proven track record of maintaining accuracy and confidentiality in data processing, coupled with effective communication and interpersonal skills to liaise seamlessly with local payroll providers and internal teams across HR, finance, IT, and external vendors. Their ability to manage multiple tasks and meet stringent deadlines is complemented by their organizational and time management prowess. The ideal candidate is proactive, always seeking to identify and implement process improvements, and is committed to delivering exceptional customer service. They have experience in training and supporting regional payroll coordinators and are adaptable to the ever-evolving landscape of global payroll laws. Proficiency in an additional language is a plus, enhancing their capability to operate in a diverse, international environment. Ultimately, they exemplify a strong commitment to service excellence, making them the perfect fit for this pivotal role.

- Process payroll for multiple countries, ensuring accurate and timely payments to employees
- Review and verify timesheets, attendance records, and other payroll-related information for accuracy
- Liaise with local payroll providers to ensure compliance with country-specific laws and regulations
- Calculate and process employee benefits, deductions, and adjustments as needed
- Maintain and update employee payroll records and information in the payroll system
- Address and resolve payroll discrepancies and employee inquiries in a timely and professional manner
- Generate and distribute payroll reports to management and other stakeholders
- Ensure compliance with internal policies, procedures, and external payroll regulations
- Assist with the reconciliation of payroll accounts and preparation of journal entries
- Coordinate with human resources and finance departments to streamline payroll processes
- Monitor and ensure the accuracy of statutory and regulatory filings, including tax reports and social security contributions
- Participate in payroll audits and provide necessary documentation and support
- Prepare and manage year-end payroll activities, including tax forms and relevant filings
- Develop and implement improvements to payroll processes and systems
- Stay updated on changes in payroll laws and regulations across different countries
- Provide training and support to regional payroll coordinators as needed
- Collaborate with IT and software vendors to troubleshoot and resolve payroll system issues
- Participate in special projects and perform other related duties as assigned

- Detail-oriented with strong accuracy in data processing
- Excellent analytical and problem-solving skills
- Proficient in payroll software and systems (e.g., ADP, SAP, Oracle)
- Advanced Excel skills, including VLOOKUP and pivot tables
- Strong understanding of multi-country payroll laws and regulations
- Effective communication and interpersonal skills
- Ability to manage multiple tasks and meet deadlines
- Strong organizational and time management skills
- Proven ability to handle sensitive and confidential information
- Ability to work both independently and collaboratively
- Proactive and able to identify and implement process improvements
- Customer-focused with a strong commitment to service excellence
- Experience in liaising with local payroll providers
- Ability to provide training and support to regional colleagues
- Adaptability to stay current with changes in global payroll laws
- Effective collaboration with HR, finance, IT, and external vendors
- Proven track record of supporting payroll audits
- Strong written and verbal communication skills in English
- Additional language proficiency (a plus)

- Competitive salary range
- Comprehensive health benefits, including medical, dental, and vision insurance
- Retirement savings plan with company match
- Generous paid time off, including vacation, holidays, and sick leave
- Flexible working hours and remote work opportunities
- Employee wellness programs
- Professional development and training opportunities
- Tuition reimbursement for continued education
- Career advancement opportunities within a global organization
- Paid parental leave
- Life and disability insurance
- Employee assistance program offering support for personal and work-related issues
- Commuter benefits and transportation allowance
- Membership discounts for fitness centers
- Access to online learning platforms and resources
- Company-sponsored events and team-building activities