Head of Import/Export

Vintti is a specialized staffing agency that believes diversity is the catalyst for innovation. We connect US-based SMBs, startups, and firms with exceptional talent from Latin America, fostering a rich tapestry of cultural perspectives within American businesses. Our unique position allows us to handpick professionals who not only possess the required skills but also bring fresh ideas and global insights to the table. Vintti's services go beyond filling positions; we enrich company cultures and expand business horizons on an international scale.

The Head of Import/Export plays a crucial role in overseeing and managing all aspects of an organization’s import and export operations. This includes regulatory compliance, logistics coordination, and strategic planning to ensure a seamless flow of goods across international borders. The role demands a keen understanding of global trade regulations, strong negotiation skills, and the ability to forge robust relationships with international partners and suppliers. Additionally, the Head of Import/Export is responsible for optimizing processes to enhance efficiency, reduce costs, and mitigate risks associated with global trade, thus supporting the company’s overall business objectives and growth.

- Bachelor’s degree in International Business, Supply Chain Management, Logistics, or a related field
- Minimum of 7-10 years of experience in import/export operations or international trade
- Proven experience in a leadership or management role
- Strong understanding of international trade laws, customs regulations, and compliance requirements
- Proficiency in logistics management and supply chain optimization
- Excellent negotiation and contract management skills
- Strong analytical skills and the ability to interpret market trends and data
- Experience with risk assessment and contingency planning
- Proficient in import/export documentation and customs procedures
- Effective communication and interpersonal skills
- Ability to collaborate with cross-functional teams and external partners
- Detail-oriented with strong organizational skills
- Proficient in MS Office, particularly Excel, and relevant logistics software
- Ability to manage multiple priorities and projects simultaneously
- Strong problem-solving skills and the ability to address and resolve conflicts
- Up-to-date knowledge of changes and trends in international trade laws and regulations
- Demonstrated ability to train and mentor team members
- Willingness to travel as needed for international trade operations

- Develop and enforce import/export policies and procedures
- Lead and manage the import/export team to achieve organizational objectives
- Monitor compliance with international trade laws and customs regulations
- Coordinate with external partners including shipping agencies, freight forwarders, and customs brokers
- Optimize logistics and shipping strategies to enhance efficiency
- Track and oversee shipment status to ensure timely delivery
- Handle all import/export documentation such as bills of lading and permits
- Negotiate terms and pricing with suppliers, carriers, and service providers
- Collaborate with internal departments like procurement, sales, and finance
- Perform market analysis to stay updated on industry trends and inform strategy
- Conduct risk assessments and develop contingency plans for potential trade disruptions
- Address and resolve any issues or conflicts related to import/export operations
- Maintain precise records and generate reports for all import/export transactions
- Train and support team members on trade compliance and procedures
- Stay current with changes in international trade laws and regulations
- Build and maintain relationships with domestic and international trade partners

The ideal candidate for the Head of Import/Export position is a seasoned professional with a Bachelor's degree in International Business, Supply Chain Management, Logistics, or a closely related field, and possesses 7-10 years of demonstrable experience in import/export operations or international trade, including a proven track record in a leadership role. This candidate excels with a comprehensive understanding of international trade laws, customs regulations, and compliance requirements, paired with adept proficiency in logistics management and supply chain optimization. They showcase outstanding negotiation and contract management skills and possess a sharp analytical mind capable of interpreting market trends and data effectively. They have substantial experience with risk assessment and contingency planning, ensuring that import/export documentation and customs procedures are meticulously handled. Their communication and interpersonal skills are impeccable, supporting seamless collaboration with cross-functional teams and external partners. The ideal candidate is detail-oriented, highly organized, and proficient in MS Office and relevant logistics software. They can manage multiple priorities and projects concurrently while maintaining strong problem-solving abilities to address and resolve conflicts efficiently. With up-to-date knowledge of international trade laws and regulations, this candidate demonstrates a proactive approach to continuous learning and development. Their strategic thinking, strong leadership, and team management capabilities, complemented by high ethical standards, adaptability, and resilience in a fast-paced environment, make them exceptionally equipped to lead and optimize complex import/export operations effectively.

- Oversee and manage all import and export operations and procedures.
- Ensure compliance with international trade regulations and customs processes.
- Coordinate with shipping agencies, freight forwarders, and customs brokers.
- Develop and implement strategies to optimize shipping and logistics efficiency.
- Monitor and track shipments to ensure timely delivery and address any delays.
- Manage documentation processes including bills of lading, licenses, and import/export permits.
- Negotiate contracts and rates with suppliers, carriers, and service providers.
- Liaise with internal stakeholders such as procurement, sales, and finance teams.
- Analyze and interpret market and industry trends to inform strategic decisions.
- Conduct risk assessments and develop contingency plans for potential disruptions.
- Resolve any conflicts or issues that arise in relation to import/export activities.
- Ensure accurate record-keeping and report generation for all import/export transactions.
- Provide training and support to team members on import/export processes and compliance.
- Maintain and update knowledge of international trade laws and regulations.
- Foster relationships with international and domestic partners to facilitate smooth trade operations.

- Strategic thinker with a proactive approach to problem-solving
- Strong leadership and team management capabilities
- Exceptional attention to detail and accuracy
- High degree of integrity and ethical standards
- Adaptability to a fast-paced and dynamic work environment
- Excellent communication and interpersonal skills
- Strong decision-making abilities under pressure
- High level of accountability and responsibility
- Collaborative mindset with the ability to work effectively with various stakeholders
- Strong customer service orientation and relationship-building skills
- Analytical mindset with an ability to leverage data for decision-making
- Commitment to continuous learning and staying updated on industry trends
- Resilience and ability to handle challenging and complex situations
- Ability to manage and prioritize multiple tasks and projects efficiently
- Goal-oriented with a focus on achieving and exceeding objectives
- High degree of initiative and self-motivation
- Capacity to maintain a positive attitude and work ethic in demanding situations

- Competitive salary range: $100,000 - $150,000 annually
- Comprehensive health insurance (medical, dental, vision)
- Retirement savings plan with company match
- Paid time off (vacation, sick leave, and holidays)
- Flexible working hours and remote work options
- Professional development and training opportunities
- Tuition reimbursement programs
- Performance-based bonuses and incentives
- Life insurance and disability coverage
- Employee wellness programs
- Travel allowances for international business trips
- Company-sponsored events and team-building activities
- Opportunities for career advancement and progression
- Subsidized transportation or parking
- Employee assistance programs (EAP)
- Access to industry conferences and networking events
- Ergonomic workspace and modern office facilities
- Corporate discounts on various services and products
- Health and wellness stipends or gym memberships