Head of Resource Planning

Vintti is revolutionizing remote staffing by prioritizing time zone alignment. We connect US-based SMBs, startups, and firms with Latin American professionals who work synchronously with US schedules. This approach ensures that businesses can maintain their usual workflows, conduct real-time meetings, and collaborate effectively without the typical challenges of working across disparate time zones.

The Head of Resource Planning is a pivotal leadership role responsible for overseeing the strategic allocation and efficient utilization of resources within an organization. This role involves developing and implementing resource management frameworks to ensure optimal workforce, budget, and material deployment. The Head of Resource Planning collaborates with various departments to forecast resource needs, identify potential bottlenecks, and drive cost-effective solutions that align with organizational goals. By leveraging data analytics and insights, this role ensures the timely availability of resources to support operational excellence and drive continuous improvement initiatives across the organization.

- Bachelor's degree in Business Administration, Project Management, or a related field
- Proven experience in resource planning, project management, or a similar role
- Strong analytical and problem-solving skills
- Proficiency with resource planning software and tools
- Excellent organizational and multitasking abilities
- Strong leadership and team management skills
- Effective communication and interpersonal skills
- Ability to work collaboratively with various departments and stakeholders
- Proven ability to develop and implement strategic resource planning frameworks
- Experience in analyzing resource capacity and project demands
- Demonstrated ability to allocate resources efficiently based on priorities and availability
- Expertise in creating detailed resource planning reports
- Ability to identify potential resource shortages and develop mitigation strategies
- Experience in conducting performance reviews and providing feedback to team members
- Knowledge of industry regulations and best practices in resource planning
- Capability to develop and manage budgets related to resource allocation
- Proficiency in training and mentoring junior staff members
- Ability to resolve resource conflicts and issues effectively
- High proficiency with MS Office Suite (Excel, Word, PowerPoint)
- Certification in Project Management (e.g., PMP or PRINCE2) is a plus
- Strong attention to detail and reliability in managing data and plans
- Ability to adapt to shifting priorities and work under tight deadlines

- Develop and implement long-term strategic resource planning frameworks
- Optimize resource allocation tactics to align with organizational objectives and project demands
- Conduct detailed analyses of resource capacity versus project requirements
- Strategically allocate resources, balancing project priorities and resource availability
- Collaborate with various departments to predict and plan for future resource needs
- Continuously monitor resource usage and proactively adjust allocations
- Generate and present comprehensive resource planning reports for senior leadership
- Identify and address potential resource shortfalls with actionable plans
- Lead regular meetings with project managers to discuss and optimize resource distribution
- Maintain and enhance resource planning tools and software systems
- Work with Human Resources to address recruitment needs filling resource gaps
- Perform evaluations and give constructive feedback to the resource planning team
- Ensure adherence to company policies and industry standards in all resource planning activities
- Create and manage budget projections linked to resource planning
- Provide guidance and training to junior team members on best practices in resource planning
- Mediate and resolve resource-related conflicts affecting project execution.

The ideal candidate for the Head of Resource Planning role will hold a Bachelor's degree in Business Administration, Project Management, or a related field and possess proven experience in resource planning or a similar capacity. This individual should be a strategic thinker with a forward-looking approach, coupled with strong analytical and problem-solving skills to discern data patterns and develop strategic resource frameworks. They should demonstrate proficiency with resource planning software and possess exceptional organizational and multitasking abilities, ensuring resource allocation aligns with project demands. The candidate will be an excellent communicator, capable of clear, concise, and persuasive interaction across various departments and roles. A natural leader, they will inspire and motivate their team, conducting performance reviews and offering constructive feedback. Their meticulous attention to detail and commitment to accuracy will ensure high-quality deliverables, while their ability to adapt to shifting priorities and work under tight deadlines will allow them to thrive in dynamic environments. Additionally, they will possess strong business acumen, understanding budget management and financial principles, and will be proficient with MS Office Suite. Certification in Project Management (e.g., PMP or PRINCE2) is a plus. The ideal candidate will also bring excellent mediation skills, resolving resource conflicts effectively, and will be a dependable, proactive, and innovative problem solver who can anticipate future resource needs and challenges. Their technological adeptness and quick grasp of new tools will further bolster their capabilities. Finally, they will be an ethical and compliant professional with a strong understanding of industry regulations and standards, and a patient and supportive mentor to junior team members.

- Develop and optimize resource planning strategies to meet organizational goals
- Analyze resource demand and capacity to ensure alignment with project timelines
- Allocate resources effectively to various projects based on priority and availability
- Collaborate with department heads to forecast future resource needs
- Monitor resource utilization and adjust plans as necessary to maximize efficiency
- Compile and present resource planning reports to senior management
- Identify potential resource shortages and recommend solutions
- Facilitate regular meetings with project managers to review resource allocations
- Implement and maintain resource planning tools and systems
- Coordinate with HR for staffing needs and recruitment to fill resource gaps
- Conduct performance reviews and provide feedback to resource planning team members
- Ensure compliance with organizational policies and industry regulations in resource planning
- Develop and oversee budget plans related to resource allocation
- Train and mentor junior staff in resource planning best practices
- Address and resolve resource conflicts and issues that arise during project execution.

- Strategic thinker with a forward-looking approach
- Highly analytical with a strong ability to discern data patterns and insights
- Effective problem-solver who can think on their feet
- Excellent collaborator with a knack for working across diverse teams
- Strong communicator with clear, concise, and persuasive skills
- Leadership qualities that inspire and motivate team members
- Meticulous attention to detail and commitment to accuracy
- Adaptable and capable of managing shifting priorities
- Strong time-management skills and ability to meet tight deadlines
- Assertive yet approachable, with excellent mediation skills
- Highly organized with exceptional capacity for multitasking
- Proactive and self-motivated with a drive for continuous improvement
- Technologically adept, with a quick grasp of new tools and software
- Dependable and consistent in delivering high-quality work
- Ethical and compliant, with a strong understanding of regulations and standards
- Resilient and able to handle high-pressure situations gracefully
- Innovative, with a talent for creating and implementing new processes
- Patient and supportive mentor to junior team members
- Forward-thinking and able to anticipate future resource needs and challenges
- Strong business acumen with an understanding of budget management and financial principles

- Competitive salary range commensurate with experience
- Comprehensive health, dental, and vision insurance
- Retirement savings plan with employer match
- Paid time off, including vacation, sick leave, and holidays
- Flexible work schedule and remote work opportunities
- Performance-based bonuses and incentives
- Professional development and training programs
- Opportunities for career advancement and promotions
- Employee wellness programs and mental health support
- Company-sponsored social events and team-building activities
- Subsidized gym memberships or onsite fitness facilities
- Tuition reimbursement for further education and certifications
- Employee assistance program (EAP) for personal and professional support
- Relocation assistance for eligible candidates
- Life and disability insurance plans
- Childcare support or flexible spending accounts for dependent care