Facility Planning Analyst

At Vintti, we're redefining the economics of staffing for US businesses. Our agency connects SMBs, startups, and firms with top Latin American talent, offering a dual benefit of high-quality work and cost savings. By tapping into this rich talent pool, our clients can optimize their budgets, increase productivity, and gain a competitive advantage in their respective markets.

A Facility Planning Analyst plays a crucial role in optimizing the use and management of an organization's physical spaces. They analyze space requirements, forecast future needs, and develop strategic plans to ensure efficient utilization of facilities. By conducting feasibility studies, reviewing architectural designs, and coordinating with various departments, they aim to enhance functionality, cost-effectiveness, and compliance with regulations. Their work supports long-term business objectives by ensuring that physical resources align with organizational goals and contribute to a productive and sustainable workplace environment.

- Bachelor's degree in Architecture, Engineering, Facilities Management, or related field
- Minimum 3-5 years of experience in facility planning, space management, or related field
- Proficiency in CAD software and other space planning tools
- Strong analytical and problem-solving skills
- Excellent project management and organizational skills
- Ability to interpret and analyze facility utilization data
- Knowledge of safety and building codes and regulations
- Experience in developing and managing facility budgets
- Strong communication and interpersonal skills
- Ability to work collaboratively with cross-functional teams
- Familiarity with sustainable practices and environmental impact assessments
- Experience in reviewing and negotiating contracts with vendors
- Strong presentation skills for preparing and delivering reports
- Ability to conduct site visits and assessments
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Detail-oriented with strong record-keeping abilities
- Ability to stay updated on industry trends and best practices
- Experience in emergency planning and management is a plus
- Ability to train and support staff on policies and procedures
- Flexibility to manage multiple projects simultaneously and meet deadlines

- Analyze facility utilization data to identify trends and opportunities for improvement
- Develop and maintain facility space plans and layouts using CAD software
- Coordinate with various departments to understand their space and facility needs
- Prepare detailed reports and presentations on facility planning and utilization metrics
- Conduct site visits to assess current facility conditions and identify potential areas for enhancement
- Collaborate with design and construction teams during renovation and new construction projects
- Evaluate and recommend technologies and solutions for optimal space utilization
- Manage and update inventory of facility assets and resources
- Ensure compliance with safety and building codes in facility planning projects
- Develop cost estimates and budgets for facility projects
- Monitor progress of facility projects to ensure alignment with timelines and budget constraints
- Analyze the environmental impact of facility plans and recommend sustainable practices
- Review and negotiate contracts with vendors and service providers related to facility projects
- Provide support for the relocation of personnel and equipment within or between facilities
- Facilitate regular meetings with stakeholders to discuss facility plans and address concerns
- Develop and implement strategies for effective space management and optimization
- Assist in emergency planning and management procedures for facilities
- Maintain comprehensive records and documentation of facility planning activities
- Stay updated on industry trends and best practices in facility planning and management
- Provide training and support to staff on facility policies and procedures

The ideal candidate for the Facility Planning Analyst role is a highly skilled professional with a bachelor's degree in Architecture, Engineering, Facilities Management, or a related field and a minimum of 3-5 years of practical experience in facility planning, space management, or a similar domain. This individual possesses strong analytical and critical thinking abilities with exceptional attention to detail, allowing them to interpret and analyze facility utilization data effectively. They demonstrate proficiency in CAD software and other space planning tools, coupled with excellent project management and organizational skills to manage multiple projects simultaneously while meeting deadlines. The candidate excels in developing and maintaining facility space plans and layouts, preparing comprehensive reports, and delivering articulate presentations. Their thorough knowledge of safety and building codes, combined with experience in managing facility budgets, ensures compliance and optimal project execution. The perfect fit for this role is a proactive, self-motivated individual who thrives in a dynamic, fast-paced environment with outstanding communication and interpersonal capabilities. They are a collaborative team player with a commitment to sustainable practices and staying abreast of industry trends. Strong negotiation skills, particularly in vendor and contract management, further distinguish them, as does their ability to provide clear training and support to staff. Adaptable, innovative, and reliable, the ideal candidate demonstrates a powerful sense of accountability and ownership over tasks and excels in problem-solving under pressure, making them an invaluable asset to the organization.

- Analyze facility utilization data to identify trends and opportunities for improvement
- Develop and maintain facility space plans and layouts using CAD software
- Coordinate with various departments to understand their space and facility needs
- Prepare detailed reports and presentations on facility planning and utilization metrics
- Conduct site visits to assess current facility conditions and identify potential areas for enhancement
- Collaborate with design and construction teams during renovation and new construction projects
- Evaluate and recommend technologies and solutions for optimal space utilization
- Manage and update inventory of facility assets and resources
- Ensure compliance with safety and building codes in facility planning projects
- Develop cost estimates and budgets for facility projects
- Monitor progress of facility projects to ensure alignment with timelines and budget constraints
- Analyze the environmental impact of facility plans and recommend sustainable practices
- Review and negotiate contracts with vendors and service providers related to facility projects
- Provide support for the relocation of personnel and equipment within or between facilities
- Facilitate regular meetings with stakeholders to discuss facility plans and address concerns
- Develop and implement strategies for effective space management and optimization
- Assist in emergency planning and management procedures for facilities
- Maintain comprehensive records and documentation of facility planning activities
- Stay updated on industry trends and best practices in facility planning and management
- Provide training and support to staff on facility policies and procedures

- Strong analytical and critical thinking abilities
- Exceptional attention to detail
- Proactive and self-motivated
- Ability to thrive in a dynamic, fast-paced environment
- Highly organized with excellent multitasking skills
- Outstanding communication and interpersonal capabilities
- Collaborative team player
- Adaptability to changing priorities and demands
- Strong project management skills
- Innovative mindset with a focus on continuous improvement
- High level of technical proficiency in CAD software
- Commitment to maintaining safety and regulatory compliance
- Sustainable and environmentally conscious thinker
- Dedication to staying current with industry advancements
- Strong negotiation skills for vendor and contract management
- Ability to provide clear, concise training and support to others
- Reliability and dependability in meeting project deadlines
- Effective problem-solving under pressure
- Strong sense of accountability and ownership over tasks

- Competitive salary range based on experience and qualifications
- Comprehensive health insurance (medical, dental, vision)
- Employer-sponsored retirement plans (e.g., 401(k) with company match)
- Paid time off (PTO) including holidays, vacation, and sick leave
- Flexible work schedule options
- Opportunities for remote work or hybrid work arrangements
- Professional development and training opportunities
- Tuition reimbursement for approved programs
- Employee assistance programs (EAP) for personal and professional support
- Wellness programs and initiatives
- Access to fitness facilities or gym memberships
- Life and disability insurance coverage
- Commuter benefits and transportation reimbursement
- Employee discount programs
- Supportive and collaborative work environment
- Career progression and internal promotion opportunities
- Mentorship and coaching programs
- Company-sponsored events and team-building activities
- Recognition and rewards programs for outstanding performance
- Access to the latest facility planning technologies and tools