Maintenance Coordinator

Vintti bridges the staffing gap for US businesses with a unique focus on time zone compatibility. We source top talent from Latin America, offering companies access to professionals who are available during standard US working hours. This alignment eliminates the need for off-hour communications and allows for integrated teamwork, as if all team members were in the same office.

A Maintenance Coordinator plays a crucial role in ensuring the smooth operation and longevity of a company's physical assets and facilities. This role involves planning, scheduling, and overseeing maintenance activities to guarantee that equipment and infrastructure are functioning efficiently and to minimize downtime. Key responsibilities include coordinating with maintenance staff, contractors, and vendors, managing inventory and spare parts, and ensuring compliance with safety regulations and company policies. By effectively managing routine maintenance and addressing unexpected repairs, a Maintenance Coordinator helps maintain a safe and productive work environment.

- Bachelor's degree in Facilities Management, Engineering, or a related field preferred.
- Proven experience as a Maintenance Coordinator or similar role.
- Strong knowledge of facility and equipment maintenance procedures and practices.
- Excellent organizational and multitasking abilities.
- Proficiency in maintenance management software and tools.
- Strong communication and interpersonal skills.
- Ability to prioritize and manage multiple tasks efficiently.
- Knowledge of safety regulations and compliance requirements.
- Strong problem-solving and decision-making abilities.
- Ability to supervise and guide maintenance staff effectively.
- Experience in budgeting and forecasting maintenance expenses.
- Strong attention to detail and accuracy in record-keeping.
- Ability to work under pressure and handle emergency situations.
- Familiarity with preventive maintenance programs and schedules.
- Ability to collaborate effectively with various departments and external vendors.
- Skilled in conducting performance evaluations and providing constructive feedback.
- Up-to-date knowledge of industry trends and best practices in maintenance management.
- Capability to assess and recommend equipment upgrades or replacements.
- Proven ability to train and support team members on maintenance techniques and safety practices.
- Strong technical and mechanical aptitude.

- Schedule and coordinate maintenance activities and repairs with internal teams and external vendors.
- Conduct daily inspections of facilities and equipment to identify maintenance issues and areas requiring attention.
- Prioritize maintenance tasks based on urgency and impact on operations.
- Maintain accurate records of all maintenance activities, including work orders, inspections, and completed tasks.
- Communicate effectively with staff to ensure all maintenance requests are understood and addressed promptly.
- Monitor inventory levels for maintenance supplies and initiate purchase orders for replenishment as needed.
- Ensure compliance with safety regulations and protocols during all maintenance activities.
- Develop and implement preventive maintenance schedules to minimize equipment downtime.
- Coordinate emergency repairs to address unexpected breakdowns or safety concerns.
- Assist in budgeting and forecasting maintenance expenses and resources.
- Supervise and provide guidance to maintenance technicians and other team members.
- Review and update maintenance policies and procedures to improve efficiency and effectiveness.
- Prepare and present maintenance reports and updates to management.
- Collaborate with other departments to schedule maintenance activities that minimize disruption to daily operations.
- Assess and recommend upgrades or replacements for outdated or inefficient equipment.
- Provide training and support to team members on proper maintenance techniques and safety practices.
- Ensure that maintenance tools and equipment are properly maintained and stored.
- Respond to urgent maintenance calls and provide timely resolutions.
- Conduct performance evaluations of maintenance staff and provide feedback for improvement.
- Stay updated on industry trends and best practices in maintenance management.

The ideal candidate for the role of Maintenance Coordinator will possess a Bachelor's degree in Facilities Management, Engineering, or a related field, and demonstrate proven experience in a similar capacity. They will have a strong technical and mechanical aptitude, coupled with a comprehensive understanding of facility and equipment maintenance procedures. Exceptionally organized and detail-oriented, this individual will excel at multitasking and managing multiple priorities efficiently. They will be proficient in maintenance management software and have a keen ability to maintain accurate records. Strong communication and interpersonal skills are essential, allowing them to effectively convey maintenance needs and updates to staff and management, while their leadership qualities will enable them to guide and supervise the maintenance team effectively. The ideal candidate will be proactive, self-motivated, and able to work both independently and as part of a team. With robust problem-solving and decision-making abilities, they can handle high-pressure situations and coordinate emergency repairs promptly. Experience in budgeting and forecasting maintenance expenses is crucial, as is a thorough knowledge of safety regulations and compliance requirements. They will bring a customer-focused attitude, a high level of integrity and reliability, and a commitment to continuous improvement and learning. This individual will be adaptable and flexible, capable of working outside regular hours if necessary to address urgent maintenance needs. Finally, they will be empathetic and supportive of team members, providing training and constructive feedback, while staying updated on industry trends and best practices to drive innovation and efficiency in maintenance management.

- Schedule and coordinate maintenance activities and repairs with internal teams and external vendors.
- Conduct daily inspections of facilities and equipment to identify maintenance issues and areas requiring attention.
- Prioritize maintenance tasks based on urgency and impact on operations.
- Maintain accurate records of all maintenance activities, including work orders, inspections, and completed tasks.
- Communicate effectively with staff to ensure all maintenance requests are understood and addressed promptly.
- Monitor inventory levels for maintenance supplies and initiate purchase orders for replenishment as needed.
- Ensure compliance with safety regulations and protocols during all maintenance activities.
- Develop and implement preventive maintenance schedules to minimize equipment downtime.
- Coordinate emergency repairs to address unexpected breakdowns or safety concerns.
- Assist in budgeting and forecasting maintenance expenses and resources.
- Supervise and provide guidance to maintenance technicians and other team members.
- Review and update maintenance policies and procedures to improve efficiency and effectiveness.
- Prepare and present maintenance reports and updates to management.
- Collaborate with other departments to schedule maintenance activities that minimize disruption to daily operations.
- Assess and recommend upgrades or replacements for outdated or inefficient equipment.
- Provide training and support to team members on proper maintenance techniques and safety practices.
- Ensure that maintenance tools and equipment are properly maintained and stored.
- Respond to urgent maintenance calls and provide timely resolutions.
- Conduct performance evaluations of maintenance staff and provide feedback for improvement.
- Stay updated on industry trends and best practices in maintenance management.

- Proactive and self-motivated
- Highly organized and detail-oriented
- Effective communicator with strong interpersonal skills
- Strong leadership qualities
- Ability to work independently and as part of a team
- Excellent time management capabilities
- Problem-solving mindset
- Adaptable and flexible
- Strong technical and mechanical skills
- Results-driven and goal-oriented
- Customer-focused attitude
- High level of integrity and reliability
- Committed to continuous improvement and learning
- Strong analytical and critical thinking abilities
- High degree of professionalism and confidentiality
- Strong work ethic and dedication
- Innovative and creative thinker
- Capable of handling high-pressure situations
- Empathetic and supportive of team members
- Flexible in working hours to respond to urgent situations

- Competitive salary range, commensurate with experience
- Comprehensive health, dental, and vision insurance coverage
- Retirement savings plan with employer match
- Paid time off (PTO) and holidays
- Flexible work schedule options
- Opportunities for career advancement and professional development
- Employee assistance program (EAP)
- Tuition reimbursement for relevant courses and certifications
- Wellness programs and fitness incentives
- Company-sponsored training and certification programs
- Annual performance bonuses based on targets and objectives
- Casual dress code
- Collaborative and inclusive work environment
- Life and disability insurance
- On-site parking or transportation benefits
- Discounts on company products or services
- Employee recognition and reward programs
- Access to latest maintenance management software and tools
- Company-sponsored social events and team-building activities