HR Communications Specialist

Vintti is a forward-thinking staffing agency at the forefront of global talent solutions. We specialize in connecting US-based SMBs, startups, and firms with highly skilled professionals from Latin America. Our innovative approach breaks down geographical barriers, allowing businesses to tap into a rich pool of diverse talent while offering Latin American professionals access to exciting international career opportunities. Vintti builds bridges across continents, fostering cultural exchange and driving business growth through strategic staffing solutions.

An HR Communications Specialist plays a crucial role in enhancing internal communications within an organization. They are responsible for developing, implementing, and overseeing communication strategies that keep employees informed and engaged. This role involves crafting compelling messages, creating content for various platforms, and ensuring that communication aligns with the company's goals and culture. By facilitating transparent and effective communication, HR Communications Specialists help foster a positive work environment, drive employee engagement, and support change management initiatives. They also often liaise between HR and other departments to streamline messaging and ensure consistency.

- Bachelor’s degree in Communications, Public Relations, Journalism, Human Resources, or related field.
- 3-5 years of experience in internal communications, HR communications, or related roles.
- Excellent written and verbal communication skills.
- Proficiency in MS Office, especially Word, PowerPoint, and Excel.
- Experience with intranet content management systems and employee portals.
- Strong project management and organizational skills.
- Ability to work collaboratively with cross-functional teams.
- Knowledge of social media platforms and content creation.
- Experience conducting surveys and analyzing feedback.
- Ability to create visually appealing materials and collaborate with graphic designers.
- Familiarity with legal regulations and company policies related to HR communications.
- Experience in event planning and coordination.
- Strong presentation skills, with experience preparing talking points and materials.
- Ability to manage multiple projects with tight deadlines.
- Crisis communication skills and ability to respond quickly under pressure.
- Keen attention to detail.
- Creativity and ability to engage diverse employee audiences.
- Familiarity with best practices in HR communications.
- Ability to maintain confidentiality and handle sensitive information.
- Strong analytical skills and experience with performance tracking tools.

- Draft and distribute internal communications such as newsletters, memos, and announcements.
- Collaborate with HR team to ensure consistent messaging in all communications.
- Plan, write, and edit content for company intranet and employee portal.
- Develop communication strategies for HR initiatives like benefits enrollment, training programs, and policy changes.
- Create engaging content for social media channels to highlight company culture and HR activities.
- Manage HR communications calendar to ensure timely delivery of messages.
- Conduct surveys and gather employee feedback to gauge communication effectiveness.
- Coordinate with graphic designers and marketing teams to produce visually appealing materials.
- Prepare presentations and talking points for HR leaders for town halls and meetings.
- Update and maintain employee handbooks, policy guidebooks, and other HR-related documents.
- Monitor and respond to employee inquiries related to HR communications.
- Collaborate with external vendors for print and digital communication services.
- Track and report on performance and engagement of HR communications.
- Ensure all communications are aligned with company policies and legal regulations.
- Support planning and execution of employee engagement events and initiatives.
- Assist in crisis communications planning and response within the HR function.
- Provide communications support for onboarding and orientation programs.
- Develop and maintain a repository of communication templates and resources for HR use.
- Research and implement best practices in HR communications to continuously improve strategies.
- Facilitate focus groups or forums to gather employee feedback on communication needs and preferences.

The ideal candidate for the HR Communications Specialist role is a dynamic and detail-oriented professional with a Bachelor's degree in Communications, Public Relations, Journalism, Human Resources, or a related field, coupled with 3-5 years of experience in internal or HR communications. They exhibit exceptional written and verbal communication skills, and are proficient in MS Office applications, particularly Word, PowerPoint, and Excel. The ideal candidate has hands-on experience with intranet content management systems, employee portals, and social media platforms, demonstrating the ability to create engaging content and visually appealing materials through collaboration with graphic designers. They possess strong project management and organizational abilities, enabling them to manage multiple projects and tight deadlines effectively. This individual is a proactive, strategic thinker who thrives in a fast-paced environment, exhibiting high emotional intelligence, empathy, and understanding of employee perspectives. They bring strong interpersonal skills, creativity, and analytical acumen, along with a keen attention to detail and a robust understanding of legal regulations and company policies related to HR communications. Their ability to handle sensitive information with discretion, coupled with experience in event planning, crisis communication, and conducting surveys, sets them apart as a collaborative team player committed to excellence and continuous improvement in communication strategies.

- Draft and distribute internal communications, including newsletters, memos, and announcements.
- Collaborate with the HR team to ensure consistent messaging in all communications.
- Plan, write, and edit content for the company intranet and employee portal.
- Develop communication strategies for HR initiatives, such as benefits enrollment, training programs, and policy changes.
- Create engaging content for social media channels to highlight company culture and HR activities.
- Manage the HR communications calendar to ensure timely delivery of messages.
- Conduct surveys and gather feedback from employees to gauge the effectiveness of communications.
- Coordinate with graphic designers and marketing teams to produce visually appealing materials.
- Prepare presentations and talking points for HR leaders for town halls and meetings.
- Update and maintain employee handbooks, policy guidebooks, and other HR-related documentation.
- Monitor and respond to employee inquiries related to HR communications.
- Collaborate with external vendors for print and digital communication services.
- Track and report on the performance and engagement of HR communications.
- Ensure all communications are aligned with company policies and legal regulations.
- Support the planning and execution of employee engagement events and initiatives.
- Assist in crisis communications planning and response within the HR function.
- Provide communications support for onboarding and orientation programs.
- Develop and maintain a repository of communication templates and resources for HR use.
- Research and implement best practices in HR communications to continuously improve strategies.
- Facilitate focus groups or forums to gather employee input on communication needs and preferences.

- Strong interpersonal skills
- Exceptional attention to detail
- High degree of creativity
- Proactive and self-motivated
- Ability to thrive in a fast-paced environment
- Excellent problem-solving abilities
- Strong analytical mindset
- Adaptable and flexible
- High level of integrity and professionalism
- Strategic thinker
- Team player with a collaborative approach
- Strong empathy and understanding of employee perspectives
- Ability to handle confidential information with discretion
- Strong work ethic and reliability
- High emotional intelligence
- Robust planning and coordination skills
- Innovative and open to new ideas
- Strong negotiation skills
- Resilient and capable of managing stress effectively

- Competitive salary range: $60,000 - $80,000 per year
- Health benefits including medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off (PTO) and holidays
- Flexible work schedule
- Remote work opportunities
- Wellness programs and initiatives
- Professional development and career growth opportunities
- Tuition reimbursement for continued education
- Employee assistance programs (EAP)
- Life and disability insurance coverage
- Commuter benefits
- Employee discounts on company products and services
- Collaborative and inclusive work environment
- Regular team-building activities and events
- Access to training and learning platforms
- Performance incentives and bonus structures