HR Coordinator

Vintti is a forward-thinking staffing agency at the forefront of global talent solutions. We specialize in connecting US-based SMBs, startups, and firms with highly skilled professionals from Latin America. Our innovative approach breaks down geographical barriers, allowing businesses to tap into a rich pool of diverse talent while offering Latin American professionals access to exciting international career opportunities. Vintti builds bridges across continents, fostering cultural exchange and driving business growth through strategic staffing solutions.

An HR Coordinator plays a crucial role in supporting the human resources department by managing various administrative tasks and ensuring efficient HR operations. They assist with recruitment, onboarding, and employee records maintenance while also addressing employee inquiries and concerns. An HR Coordinator helps organize and execute training sessions, manage HR documentation, and contribute to the development of HR policies and procedures. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information discreetly, ensuring smooth implementation of HR practices across the organization.

- Bachelor's degree in Human Resources, Business Administration, or related field.
- Proven experience as an HR Coordinator or similar role.
- Basic knowledge of labor laws and HR best practices.
- Proficient in MS Office, especially Excel and Word.
- Experience with HR software and recruitment tools.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving skills and ability to multitask.
- Ability to work effectively in a team-oriented, collaborative environment.
- Familiarity with payroll processes and benefits administration.
- Excellent time management skills and ability to prioritize tasks.
- Experience conducting orientations and onboarding sessions.
- Ability to deliver effective training and presentations.
- Strong analytical and reporting skills.

- Coordinate and schedule interviews with candidates and hiring managers.
- Prepare new hire packets and conduct orientation sessions for new employees.
- Maintain and update employee records, ensuring accuracy and completeness.
- Respond to employee inquiries regarding HR policies, procedures, and benefits.
- Process employee benefits enrollment, changes, and terminations.
- Support the implementation of programs to improve employee experience.
- Assist in payroll preparation by providing data on absences, bonuses, and leaves.
- Update the HR database with new employee information and documentation.
- Coordinate mandatory compliance training sessions for employees.
- Support performance management by scheduling evaluations and managing documentation.
- Organize and participate in recruitment events such as job fairs and open houses.
- Prepare HR-related reports for management as needed.
- Assist in developing and implementing HR policies and procedures.
- Conduct exit interviews and relay feedback to management.
- Facilitate communication between management and employees when necessary.

The ideal candidate for the HR Coordinator role is a highly organized and detail-oriented individual with a bachelor's degree in Human Resources, Business Administration, or a related field, combined with proven experience in a similar capacity. This candidate possesses a solid understanding of labor laws and HR best practices and is proficient in MS Office, particularly Excel and Word, as well as experienced with HR software and recruitment tools. They demonstrate exceptional communication and interpersonal skills, enabling them to respond effectively to employee inquiries and facilitate seamless communication between management and staff. They exhibit discretion and integrity in handling confidential information and are adept at multitasking and prioritizing in a dynamic work environment. The candidate is proactive, with strong problem-solving skills, and is adaptable to changing work demands. With excellent organizational capabilities, they can manage multiple tasks simultaneously, provide meticulous attention to detail, and deliver accurate data for payroll and HR reports. The ideal candidate is customer-service oriented, empathetic, and patient, ensuring a positive employee experience, while being a team player committed to fostering a collaborative workplace. They bring a strong work ethic, a willingness to learn and grow, and the technological agility to quickly master new systems.

- Coordinate and schedule interviews, ensuring availability of all parties involved.
- Assist in the onboarding process by preparing new hire packets and conducting orientation sessions.
- Maintain employee records, ensuring all documentation is accurate and up-to-date.
- Respond to employee inquiries regarding HR policies, procedures, and benefits.
- Process employee benefits enrollment, changes, and terminations.
- Support the HR department in implementing programs to help improve the employee experience.
- Assist in payroll preparation by providing relevant data such as absences, bonus, and leaves.
- Manage and update the HR database with new employee information, documentation, and other data.
- Coordinate and ensure compliance with mandatory training sessions for employees.
- Assist with performance management procedures including scheduling evaluations and supporting documentation.
- Organize and participate in recruitment events, such as job fairs and open houses.
- Prepare HR-related reports as required by management.
- Assist with the development and implementation of HR policies and procedures.
- Conduct exit interviews and provide feedback to management.
- Facilitate communication between management and employees as needed.

- Detail-oriented with a high degree of accuracy.
- Excellent organizational skills to manage multiple tasks simultaneously.
- Strong communicator with superior interpersonal skills.
- Discreet and trustworthy in handling confidential information.
- Proactive and able to take initiative in problem-solving.
- Adaptable and flexible to changing work demands and environments.
- Team player with the ability to collaborate effectively.
- Customer-service oriented with a helpful and approachable demeanor.
- Patient and empathetic in handling employee inquiries and concerns.
- Reliable with a strong sense of responsibility and dependability.
- Positive attitude with a willingness to learn and grow.
- Strong work ethic and commitment to excellence.
- Technologically adept with the ability to quickly learn new software and systems.

- Competitive salary range commensurate with experience
- Comprehensive health benefits including medical, dental, and vision insurance
- Retirement savings plan with employer match
- Paid time off including vacation, sick leave, and holidays
- Flexible work schedule options
- Opportunities for remote work or telecommuting
- Professional development and training programs
- Tuition reimbursement for continuing education
- Employee wellness programs and resources
- Life and disability insurance
- Employee assistance program (EAP) for personal and professional support
- Company-sponsored social events and team-building activities
- Access to a fitness center or gym membership discounts
- Travel stipends or commuter benefits
- Opportunities for career advancement and internal promotions
- Collaborative and inclusive work environment
- Parking facilities or transportation allowances
- Generous parental leave policies
- Recognition and rewards programs for outstanding performance