HR Operations Specialist

Vintti specializes in providing US companies with a financial edge through smart staffing solutions. We bridge the gap between American businesses and Latin American talent, offering access to a vast pool of skilled professionals at competitive rates. This approach enables our clients to scale their operations more efficiently, reduce hiring costs, and invest in growth opportunities without compromising on quality.

An HR Operations Specialist plays a crucial role in ensuring the seamless management of human resources functions within an organization. This professional is responsible for streamlining HR processes, maintaining employee records, overseeing HR databases, and managing various administrative tasks. By providing support in areas such as onboarding, payroll, benefits administration, and compliance, the HR Operations Specialist enhances operational efficiency and ensures a positive employee experience. This role requires strong organizational skills, attention to detail, and a comprehensive understanding of HR best practices to effectively support both employees and the organization’s strategic goals.

- Bachelor’s degree in Human Resources, Business Administration, or related field
- 3+ years of experience in HR operations or similar role
- In-depth knowledge of labor laws and HR best practices
- Proficient with HRIS, payroll systems, and MS Office Suite
- Strong analytical and problem-solving skills
- Excellent organizational and time management abilities
- Strong interpersonal and communication skills, both written and verbal
- Ability to maintain a high level of confidentiality
- Experience with employee benefits administration
- Familiarity with HR procedures and policies
- Ability to work effectively in a fast-paced, team-oriented environment
- Strong customer service orientation
- Proven ability to handle multiple tasks and projects simultaneously
- Experience with recruitment and onboarding processes
- Attention to detail and accuracy in data management
- Certification in HR (e.g., PHR, SHRM-CP) preferred but not required

- Maintain and update employee records in HR systems and databases
- Process payroll and ensure timely and accurate payments to employees
- Handle employee inquiries regarding HR policies, benefits, and payroll
- Administer employee benefits programs, including enrollments, changes, and terminations
- Coordinate and conduct new hire onboarding and orientation sessions
- Manage leave of absence procedures and track employee time off
- Support HR projects, initiatives, and process improvements
- Assist with performance review processes and documentation
- Prepare and generate regular HR reports and metrics
- Ensure compliance with labor laws and company policies
- Facilitate employee relations and resolve employee issues or conflicts
- Coordinate training sessions and development activities
- Maintain and update job descriptions and HR documentation
- Assist with recruitment efforts, including posting job openings and scheduling interviews
- Collaborate with other departments to support organizational goals and initiatives

The ideal candidate for the HR Operations Specialist role is a highly skilled professional with a Bachelor's degree in Human Resources, Business Administration, or a related field, and over three years of experience in HR operations. With a deep understanding of labor laws and HR best practices, this individual is proficient in utilizing HRIS and payroll systems, as well as the MS Office Suite. They possess strong analytical and problem-solving capabilities, paired with excellent organizational and time management skills. Known for their meticulous attention to detail and accuracy in data management, they handle multiple tasks with ease. This candidate excels in communication, both written and verbal, and demonstrates a high level of empathy and interpersonal skills, enabling them to resolve employee issues effectively. Strong ethical standards, integrity, and the ability to maintain confidentiality are paramount to their character. They thrive in fast-paced, team-oriented environments, exhibiting a proactive, self-motivated attitude and a continuous desire to learn and adapt. A proven team player, they have a keen customer service orientation and exhibit strong negotiation and conflict resolution skills. Certification in HR, such as PHR or SHRM-CP, is a plus, showcasing their commitment to professional growth and excellence in the HR field.

- Maintain and update employee records in HR systems and databases
- Process payroll and ensure timely and accurate payments to employees
- Handle employee inquiries regarding HR policies, benefits, and payroll
- Administer employee benefits programs, including enrollments, changes, and terminations
- Coordinate and conduct new hire onboarding and orientation sessions
- Manage leave of absence procedures and track employee time off
- Support HR projects, initiatives, and process improvements
- Assist with performance review processes and documentation
- Prepare and generate regular HR reports and metrics
- Ensure compliance with labor laws and company policies
- Facilitate employee relations and resolve employee issues or conflicts
- Coordinate training sessions and development activities
- Maintain and update job descriptions and HR documentation
- Assist with recruitment efforts, including posting job openings and scheduling interviews
- Collaborate with other departments to support organizational goals and initiatives

- Detail-oriented and meticulous
- Strong ethical standards and integrity
- Proactive and self-motivated
- Adaptive to changing environments and requirements
- Proven team player with collaborative mindset
- Strong customer service orientation
- Excellent communication skills, both written and verbal
- Highly organized and able to manage multiple priorities
- Analytical thinker with problem-solving abilities
- Empathy and strong interpersonal skills
- Strong negotiation and conflict resolution skills
- Ability to maintain confidentiality and handle sensitive information
- Continuous learner and open to feedback
- Demonstrates initiative and a proactive approach
- Strong decision-making capabilities

- Competitive salary: $XX,000 - $XX,000 per year
- Comprehensive health, dental, and vision insurance
- 401(k) retirement savings plan with company match
- Paid time off (PTO) and company holidays
- Flexible work schedule and remote work options
- Professional development and training opportunities
- Tuition reimbursement programs
- Employee wellness programs, including mental health support
- Life and disability insurance
- Employee assistance programs (EAP)
- Opportunities for career advancement and internal mobility
- Company-sponsored social events and team-building activities
- Discounts on company products or services
- Employee recognition and reward programs
- Supportive and inclusive company culture
- Parental leave and family support programs