HR Project Manager

At Vintti, we specialize in providing US businesses with staffing solutions that feel local. By connecting companies with Latin American professionals operating in compatible time zones, we ensure that work schedules align naturally with US business hours. This temporal harmony facilitates immediate response times, efficient project management, and a cohesive team dynamic regardless of physical location.

An HR Project Manager is a professional responsible for planning, executing, and overseeing a variety of human resources projects within an organization. This role involves coordinating HR initiatives such as talent acquisition, employee development, performance management, and organizational change. Working closely with HR teams and other departments, the HR Project Manager ensures that projects align with business objectives and are completed on time and within budget. Additionally, this role focuses on improving HR processes and implementing strategic solutions to meet the evolving needs of the workforce.

- Bachelor's degree in Human Resources, Business Administration, or a related field
- 5+ years of experience in project management, preferably within HR
- Project Management Professional (PMP) or equivalent certification
- Strong understanding of HR processes, policies, and practices
- Proven experience managing multiple projects simultaneously
- Excellent organizational and time management skills
- Proficiency in project management software (e.g., Microsoft Project, Trello, Asana)
- Exceptional communication and interpersonal skills
- Ability to work collaboratively with cross-functional teams
- Strong problem-solving and analytical skills
- Ability to manage project budgets and resource allocation effectively
- Experience with risk management and mitigation strategies
- Familiarity with change management principles and practices
- Ability to conduct and document post-project reviews and lessons learned
- Knowledge of relevant labor laws and regulations
- Strong leadership and team management skills
- Ability to provide coaching and mentoring to project team members
- Detail-oriented with strong documentation skills
- Ability to manage vendor and external partner relationships
- Flexibility and adaptability to changing project requirements and priorities

- Plan, initiate, execute, control, and close HR projects effectively.
- Manage project scope, objectives, and deliverables.
- Coordinate activities and tasks among project team members and external vendors.
- Develop, maintain, and manage project plans, schedules, and budgets.
- Track project milestones and deliverables closely to ensure they are achieved on time.
- Communicate project status, risks, and issues to stakeholders.
- Identify project risks and implement mitigation strategies.
- Allocate and manage resources according to project requirements.
- Organize and lead project meetings, ensuring action items are documented and tracked.
- Ensure comprehensive project documentation is maintained and updated.
- Analyze project outcomes to determine success and identify improvement opportunities.
- Provide coaching and mentoring to project team members.
- Ensure projects comply with relevant legal, regulatory, and company requirements.
- Utilize project management software and tools for effective tracking and communication.
- Conduct post-project evaluations and document key learnings.
- Develop and implement training materials and resources for HR-related projects.
- Support change management initiatives and employee communication strategies.
- Establish and promote project management best practices and methodologies.
- Address and resolve project-related issues and escalations promptly.
- Collaborate with internal and external stakeholders to achieve project goals.

The ideal candidate for the HR Project Manager role will hold a Bachelor's degree in Human Resources, Business Administration, or a related field, coupled with at least 5 years of project management experience, preferably within HR. They will possess a Project Management Professional (PMP) or equivalent certification and demonstrate a profound understanding of HR processes, policies, and practices. With proven success in managing multiple projects simultaneously, they will exhibit superior organizational and time management skills and proficiency in project management software such as Microsoft Project, Trello, or Asana. The perfect candidate will have exceptional communication and interpersonal skills, enabling them to work collaboratively with cross-functional teams and maintain strong vendor and external partner relationships. Equipped with strong problem-solving and analytical abilities, they will manage project budgets and resources effectively while identifying and mitigating risks. A thorough understanding of change management principles and relevant labor laws is essential. The ideal candidate will display strong leadership and team management capabilities, be detail-oriented, and demonstrate high integrity and ethical standards. They will be proactive and resilient, capable of handling pressure and changing project priorities, while maintaining a customer-focused mindset and strategic vision. High emotional intelligence, coupled with the ability to coach and mentor team members, and a commitment to continuous improvement, will set them apart. Their decisive, yet collaborative, approach will enable them to motivate and inspire others towards achieving project goals efficiently.

- Plan and manage HR projects from initiation to closure.
- Coordinate with cross-functional teams to ensure project requirements are met.
- Develop and manage project timelines and deliverables.
- Monitor project progress and ensure milestones are achieved on schedule.
- Prepare and distribute project reports and status updates to stakeholders.
- Identify potential project risks and develop mitigation strategies.
- Oversee resource allocation and manage project budgets.
- Facilitate communication between HR, IT, finance, and other departments.
- Schedule and conduct regular project meetings.
- Update and maintain project documentation and records.
- Evaluate project outcomes and identify areas for improvement.
- Provide guidance and support to project team members.
- Ensure compliance with all relevant laws, regulations, and policies.
- Utilize project management software and tools effectively.
- Conduct post-project reviews and document lessons learned.
- Assist in the development of training materials and programs related to HR initiatives.
- Support change management activities and employee communication plans.
- Develop and implement project management best practices and standards.
- Handle any project-related issues and escalations promptly.
- Collaborate with vendors and external partners as needed.

- Strong leadership abilities
- Excellent communication skills
- Detail-oriented mindset
- High level of organization
- Proactive problem solver
- Ability to multitask effectively
- Strong analytical and critical thinking skills
- Collaborative team player
- Ability to work under pressure
- Flexibility and adaptability
- High emotional intelligence
- Strong commitment to deadlines
- Strategic and forward-thinking
- Effective decision-making skills
- High integrity and ethical standards
- Commitment to continuous improvement
- Strong conflict resolution skills
- Ability to motivate and inspire others
- Resilience and persistence
- Customer-focused mindset
- Technologically savvy
- Strong negotiation skills
- Superior time management skills
- Ability to handle confidential information responsibly

- Competitive salary range
- Comprehensive health insurance (medical, dental, vision)
- 401(k) retirement plan with company match
- Paid time off (PTO) and holidays
- Flexible work schedule
- Remote work options
- Professional development opportunities
- Tuition reimbursement programs
- Wellness programs and resources
- Employee assistance programs (EAP)
- Life and disability insurance
- Employee recognition programs
- Career growth and advancement opportunities
- Company-sponsored events and team-building activities
- Access to on-site fitness center or gym membership discounts
- Commuter benefits
- Casual dress code
- Parental leave benefits
- Childcare support
- Stock options or equity compensation
- Company-provided equipment and resources
- Employee discount programs
- Paid volunteer time
- Mentorship and coaching programs
- Inclusive and diverse work environment