Import/Export Manager

Vintti is a staffing agency with a unique mission: to create win-win scenarios for both US businesses and Latin American professionals. We address the challenges faced by SMBs, startups, and firms in finding the right talent, as well as the aspirations of skilled Latin American workers seeking international opportunities. By bridging this gap, Vintti enables US companies to access a wealth of untapped talent, while providing Latin American professionals with pathways to expand their careers on a global scale. Our approach cultivates a symbiotic ecosystem that benefits all parties involved.

An Import/Export Manager is essential in bridging international business operations by managing the logistics of importing and exporting goods. This role involves overseeing the entire process of shipping, ensuring compliance with various regulations and customs procedures, and developing strategies to optimize global supply chains. Import/Export Managers are responsible for coordinating with suppliers, freight forwarders, and regulatory bodies to facilitate the smooth transportation of products. They also analyze market trends, negotiate contracts, and implement cost-effective transportation solutions, while maintaining the highest standards of quality and timeliness.

- Bachelor's degree in International Business, Logistics, Supply Chain Management, or related field.
- Minimum of 5 years experience in import/export management or similar role.
- Comprehensive knowledge of international trade regulations, customs procedures, and compliance requirements.
- Strong understanding of shipping documentation, including bills of lading, invoices, and packing lists.
- Proven experience negotiating shipping rates and contracts with carriers and vendors.
- Excellent communication and interpersonal skills for liaising with freight forwarders, customs brokers, transportation companies, and officials.
- Strong organizational and time management skills with attention to detail.
- Excellent problem-solving skills to handle shipment delays, issues, and customs concerns.
- Proficiency in logistics and supply chain management software.
- Analytical skills for monitoring shipping costs, trends, and performance metrics.
- Experience in conducting audits and ensuring documentation compliance.
- Ability to develop and implement effective import/export policies and procedures.
- Knowledge of international trade agreements and proper classification and valuation of goods.
- Capability to manage and maintain comprehensive shipping records for reporting and auditing.
- Ability to train and mentor staff on import/export processes and best practices.
- Experience in conducting risk assessments and developing mitigation strategies.
- Strong relationship-building skills with international partners, distributors, and suppliers.
- Familiarity with payment procedures for duties, taxes, and shipping-related fees.
- Ability to work collaboratively with supply chain, purchasing, logistics, finance, and accounting teams.
- Proficiency in MS Office Suite, particularly Excel, for report generation and analysis.
- Ability to stay up-to-date with changes in international trade regulations, tariffs, and duties.
- Certification in customs regulations, logistics, or international trade (preferred).

- Coordinate and manage international shipments in compliance with import/export regulations and laws.
- Prepare and review shipping documents such as bills of lading, invoices, and packing lists.
- Communicate with freight forwarders, customs brokers, and transportation companies for timely delivery.
- Monitor and track shipment status, resolving any issues or delays.
- Negotiate shipping rates and contracts with carriers and vendors.
- Conduct periodic audits of import/export documentation for accuracy and compliance.
- Develop and implement import/export policies and procedures.
- Liaise with customs officials for smooth clearance of goods.
- Stay updated on international trade regulations, tariffs, and duties.
- Provide support and guidance to other departments on import/export processes.
- Manage and maintain records of all shipping activities for reporting and auditing.
- Analyze and report on shipping costs, trends, and performance metrics.
- Collaborate with supply chain, purchasing, and logistics teams to optimize inventory and shipping schedules.
- Address and resolve issues related to damaged or lost shipments.
- Ensure proper classification and valuation of goods per international trade agreements.
- Oversee coordination of international shipments, including necessary permits and licenses.
- Establish and maintain relationships with international partners, distributors, and suppliers.
- Train and mentor staff on import/export policies and best practices.
- Conduct risk assessments and develop strategies to mitigate shipping and customs issues.
- Coordinate with finance and accounting departments for payment of duties, taxes, and related fees in international shipping.

The ideal candidate for the Import/Export Manager role is a seasoned professional with at least five years of experience in import/export management, possessing a comprehensive knowledge of international trade regulations, customs procedures, and compliance requirements. They hold a Bachelor's degree in International Business, Logistics, Supply Chain Management, or a related field and have demonstrated expertise in negotiating shipping rates and contracts with carriers and vendors. They exhibit strong analytical and problem-solving abilities, with a keen attention to detail and accuracy, coupled with excellent organizational and time management skills. The ideal candidate is proactive, results-oriented, and has a strong sense of ethics and integrity, proven by their capacity to handle shipment delays and customs concerns efficiently. They are adept at fostering strong relationships with international partners and stakeholders, coupled with a strong understanding of global markets and cultural sensitivity. With exceptional communication and interpersonal skills, they work collaboratively with cross-functional teams, including supply chain, purchasing, logistics, finance, and accounting departments. Proficiency in logistics and supply chain management software, as well as MS Office Suite, particularly Excel, is essential. The ideal candidate is a strong leader and team player who can mentor and train staff, conduct risk assessments, and develop effective import/export policies and strategies. Their adaptability, flexibility, and ability to work under pressure set them apart, along with their commitment to staying updated on industry trends and regulations.

- Coordinate and manage international shipments, ensuring compliance with import/export regulations and laws.
- Prepare and review shipping documents, such as bills of lading, invoices, and packing lists.
- Communicate with freight forwarders, customs brokers, and transportation companies to ensure timely delivery of shipments.
- Monitor and track the status of shipments, resolving any issues or delays.
- Negotiate shipping rates and contracts with carriers and vendors for the best rates and services.
- Conduct periodic audits of import/export documentation to ensure accuracy and compliance.
- Develop and implement import/export policies and procedures to enhance efficiency and compliance.
- Liaise with customs officials to ensure smooth clearance of goods through customs.
- Stay updated on changes in international trade regulations, tariffs, and duties.
- Provide support and guidance to other departments regarding import/export processes and requirements.
- Manage and maintain records of all shipping activities for reporting and auditing purposes.
- Analyze and report on shipping costs, trends, and performance metrics to identify cost-saving opportunities.
- Collaborate with supply chain, purchasing, and logistics teams to optimize inventory management and shipping schedules.
- Address and resolve any issues related to damaged or lost shipments.
- Ensure proper classification and valuation of goods in compliance with international trade agreements.
- Oversee the coordination of international shipments, including arranging necessary permits and licenses.
- Establish and maintain strong relationships with international partners, distributors, and suppliers.
- Train and mentor staff on import/export policies, procedures, and best practices.
- Conduct risk assessments and develop strategies to mitigate potential issues in shipping and customs processes.
- Coordinate with finance and accounting departments to manage payment of duties, taxes, and other fees related to international shipping.

- Strong leadership and management skills
- Excellent analytical and problem-solving abilities
- High attention to detail and accuracy
- Exceptional organizational and time management skills
- Proactive and results-oriented mindset
- Strong negotiation and communication skills
- Ability to work under pressure and meet tight deadlines
- Adaptability and flexibility to handle changing environments and requirements
- Strong sense of ethics and integrity
- Proven ability to build and maintain strong relationships
- Collaborative team player with a willingness to support cross-functional teams
- High level of initiative and self-motivation
- Technical proficiency with relevant software and tools
- Strong understanding of global markets and cultural sensitivity
- Critical thinking and decision-making capabilities
- Demonstrated ability to mentor and train team members
- Continuous learner with a commitment to staying informed about industry trends and regulations

- Competitive salary range based on experience and qualifications
- Comprehensive health insurance plans, including medical, dental, and vision coverage
- Retirement savings plan with company matching contributions
- Paid time off (PTO) including vacation, sick leave, and holidays
- Flexible work schedule and remote working options
- Professional development and training opportunities
- Tuition reimbursement for continued education and certifications
- Employee wellness programs, including gym memberships and wellness incentives
- Life insurance and disability coverage
- Employee assistance program (EAP) for personal and professional support
- Performance-based bonuses and incentive programs
- Opportunities for career advancement and growth within the company
- Company-sponsored social and team-building events
- Discounts on company products and services
- Relocation assistance if required
- Company laptop and other necessary equipment for remote work
- Travel reimbursement for business trips
- Access to industry conferences and networking events
- Supportive and collaborative work environment
- On-site amenities such as a cafeteria or food allowances (if applicable)