Operations Coordinator - Warehousing

At Vintti, we understand the importance of real-time collaboration in today's fast-paced business environment. Our staffing solutions focus on connecting US companies with Latin American talent operating in compatible time zones. This strategic approach ensures that businesses can engage with their team members during regular office hours, facilitating immediate communication, swift problem-solving, and seamless project coordination.

An Operations Coordinator - Warehousing plays a critical role in ensuring the smooth operation of warehouse activities. This position involves overseeing the daily logistics and inventory management to guarantee efficient storage, handling, and distribution of goods. The coordinator collaborates with various teams to ensure timely and accurate order processing, shipping, and receiving. Additionally, they implement warehouse policies and safety protocols to maintain a secure and organized working environment. The role demands strong organizational, problem-solving, and communication skills to support seamless warehousing operations.

- Bachelor's degree in logistics, supply chain management, business administration, or related field.
- Minimum 3 years of experience in warehouse operations or a similar role.
- Proficiency in warehouse management systems and software.
- Strong understanding of inventory management, logistics, and supply chain principles.
- Excellent organizational and time management skills.
- Ability to manage and lead a team effectively.
- Strong communication and interpersonal skills.
- Knowledge of safety and regulatory standards within warehousing.
- Ability to work well under pressure and meet deadlines.
- Detail-oriented with strong analytical and problem-solving skills.
- Proficiency in Microsoft Office Suite, especially Excel.
- Ability to lift heavy objects and operate warehouse equipment such as forklifts and pallet jacks.
- Flexibility to work various shifts or overtime as needed.
- Valid forklift certification or willingness to obtain certification, if required.
- Experience in developing and implementing operational policies and procedures.
- Strong customer service skills.
- Ability to conduct regular audits and implement corrective measures.
- Capable of preparing and presenting reports to senior management.
- Continuous improvement mindset with the ability to identify and implement process improvements.

- Oversee daily operations of the warehouse to ensure efficiency and accuracy.
- Schedule and coordinate inbound and outbound shipments.
- Monitor inventory levels and conduct regular stock checks.
- Ensure compliance with safety and regulatory standards within the warehouse.
- Manage and support warehouse staff, including training and performance evaluations.
- Use warehouse management systems to track orders, shipments, and inventory.
- Communicate with suppliers, vendors, and logistics providers.
- Develop and implement operational policies and procedures to improve efficiency.
- Address issues related to damaged or missing goods.
- Maintain detailed and accurate records of inventory and transactions.
- Coordinate the use of warehouse equipment, such as forklifts and pallet jacks.
- Plan and prioritize workload to meet daily and weekly targets.
- Review and analyze warehouse data to identify areas for improvement.
- Assist in budget preparation and cost control activities for warehouse operations.
- Conduct regular safety audits and ensure corrective measures are implemented.
- Handle customer inquiries and resolve issues related to warehouse operations.
- Collaborate with procurement and logistics teams to synchronize supply chain activities.
- Implement and monitor quality control measures to ensure high standards.
- Prepare and present regular reports on warehouse operations to senior management.
- Stay updated on industry trends and technologies to keep warehouse operations competitive.

The ideal candidate for the Operations Coordinator - Warehousing role is a seasoned professional with a bachelor's degree in logistics, supply chain management, business administration, or a related field, coupled with at least three years of hands-on experience in warehouse operations or a similar setting. They possess a deep understanding of inventory management, logistics, and supply chain principles, complemented by proficiency in warehouse management systems and Microsoft Office Suite, especially Excel. Demonstrating strong leadership abilities, exceptional organizational and time management skills, and a keen eye for detail, this individual excels at managing and supporting a team, conducting training, and evaluating performance. Their excellent communication and interpersonal skills enable them to liaise effectively with suppliers, vendors, and logistics providers, while their problem-solving and analytical capabilities allow them to identify and implement operational improvements. The ideal candidate is customer-focused, proactive, adaptable, and resilient under pressure, with a strong work ethic and high level of integrity. With the capability to handle heavy lifting, operate warehouse equipment, and flexibility to work various shifts or overtime, they also bring a continuous improvement mindset, adept at conducting audits, ensuring safety compliance, and presenting comprehensive reports to senior management. This reliable and dependable individual thrives both independently and in a team, embodying a collaborative spirit and dedication to maintaining competitive warehouse operations.

- Oversee the daily operations of the warehouse to ensure efficiency and accuracy.
- Schedule and coordinate inbound and outbound shipments.
- Monitor inventory levels and conduct regular stock checks.
- Ensure compliance with safety and regulatory standards within the warehouse.
- Manage and support warehouse staff, including training and performance evaluations.
- Use warehouse management systems to track orders, shipments, and inventory.
- Communicate with suppliers, vendors, and logistics providers.
- Develop and implement operational policies and procedures to improve efficiency.
- Address any issues related to damaged or missing goods.
- Maintain detailed and accurate records of inventory and transactions.
- Coordinate the use of warehouse equipment, such as forklifts and pallet jacks.
- Plan and prioritize workload to meet daily and weekly targets.
- Review and analyze warehouse data to identify areas for improvement.
- Assist in budget preparation and cost control activities for warehouse operations.
- Conduct regular safety audits and ensure corrective measures are implemented.
- Handle customer inquiries and resolve issues related to warehouse operations.
- Collaborate with the procurement and logistics teams to synchronize supply chain activities.
- Implement and monitor quality control measures to ensure high standards are maintained.
- Prepare and present regular reports on warehouse operations to senior management.
- Stay updated on industry trends and technologies to keep the warehouse operations competitive.

- Strong leadership abilities
- Excellent communication skills
- Highly organized
- Detail-oriented
- Analytical mindset
- Problem-solving skills
- Team player
- Customer-focused
- Proactive attitude
- Reliable and dependable
- Ability to multitask
- Self-motivated
- Adaptable to change
- Strong work ethic
- High level of integrity
- Ability to work independently
- Resilient under pressure
- Collaborative mindset
- Continuous improvement mindset

- Competitive salary range
- Health insurance (medical, dental, vision)
- Retirement savings plan (401k) with company match
- Paid time off (PTO) and holidays
- Flexible work schedule
- Opportunities for overtime pay
- Employee wellness programs
- Professional development opportunities
- Tuition reimbursement program
- Career advancement prospects within the company
- Performance-based bonuses
- Life insurance and disability coverage
- Employee discount programs
- Company-sponsored events and team-building activities
- Collaborative and inclusive work environment
- Access to latest industry tools and technologies
- Support for obtaining certifications and continuous education
- Transportation or commuting assistance
- On-site fitness facilities or gym membership discounts
- Employee assistance program (EAP) for personal and professional support