Operations Project Lead

Vintti is a strategic staffing agency that enhances the competitiveness of US businesses. By connecting SMBs, startups, and firms with highly skilled Latin American professionals, we offer a cost-effective solution to talent acquisition. Our model allows companies to access top-tier expertise at rates that significantly reduce overhead costs, enabling businesses to allocate resources more efficiently and boost their bottom line.

An Operations Project Lead plays a pivotal role in coordinating and overseeing projects within an organization's operations department. This position involves managing project timelines, resources, and budgets to ensure successful completion and alignment with strategic objectives. The Operations Project Lead collaborates with cross-functional teams to identify process improvements, solve operational challenges, and drive efficiency. Key responsibilities include developing project plans, tracking progress, and ensuring that project outcomes meet quality standards. This role demands strong leadership, problem-solving abilities, and excellent communication skills to effectively coordinate and guide project activities.

- Bachelor's degree in Business Administration, Operations Management, Project Management, or related field
- Minimum of 5 years of project management experience in an operational role
- Proficiency in project management software and tools (e.g., Microsoft Project, Trello, Asana)
- Strong understanding of project management methodologies (e.g., Agile, Scrum, Waterfall)
- Excellent leadership and team management skills
- Exceptional problem-solving and analytical abilities
- Strong written and verbal communication skills
- Proven ability to manage multiple projects simultaneously
- Detail-oriented with strong organizational skills
- Ability to work under pressure and meet strict deadlines
- Familiarity with budgeting, financial planning, and cost management
- Experience collaborating with cross-functional teams and stakeholders
- Certification in Project Management (e.g., PMP, CAPM) is a plus
- Strong risk management and mitigation skills
- Proactive and self-motivated with a high level of initiative
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience in performance analysis and reporting
- Knowledge of compliance and regulatory standards in the industry
- Ability to train and support team members on project methodologies and tools

- Lead project planning sessions and set project goals and objectives
- Coordinate internal resources and third parties/vendors for flawless project execution
- Define project scope, objectives, and deliverables
- Establish and maintain relationships with key stakeholders
- Develop comprehensive project plans to be shared with clients, team members, and stakeholders
- Assign tasks and set deadlines to ensure timely project delivery
- Track project performance using appropriate tools and techniques
- Perform risk management to minimize project risks
- Create and maintain comprehensive project documentation
- Manage changes to project scope, schedule, and costs
- Ensure all projects are delivered on time, within scope, and within budget
- Report project progress, any issues, and solutions to upper management as needed
- Measure project performance using appropriate systems, tools, and techniques
- Meet budgetary objectives and adjust project constraints based on financial analysis
- Conduct project evaluations and assess results to identify areas for future improvement

The ideal candidate for the Operations Project Lead role is a highly experienced project management professional with a minimum of five years in an operational setting, holding at least a bachelor's degree in Business Administration, Operations Management, Project Management, or a related field. This candidate stands out with a proven track record of leading successful projects that are delivered on time, within scope, and within budget. They possess strong proficiency in project management software and methodologies, including Agile, Scrum, and Waterfall, and demonstrate exceptional leadership and team management skills. Their ability to manage multiple projects simultaneously while maintaining a high level of detail orientation and organizational prowess sets them apart. They are adept at risk management, strategic planning, and performance analysis, ensuring that project objectives align with operational goals. Excellent written and verbal communication skills, coupled with strong interpersonal abilities, enable them to build and maintain effective relationships with stakeholders and cross-functional teams. The ideal candidate is proactive, self-motivated, and can perform exceptionally under pressure, demonstrating a high level of initiative and a results-driven attitude. They are also adaptive, flexible, and capable of making strategic decisions in changing environments. A certification in Project Management, such as PMP or CAPM, is a plus, and their commitment to continuous improvement, high integrity, and professionalism make them the perfect fit for this role.

- Coordinate and oversee project activities to ensure alignment with operational goals
- Develop and manage project plans, timelines, and deliverables
- Communicate project status, updates, and risks to stakeholders and management
- Collaborate with cross-functional teams to gather requirements and define project scope
- Monitor project progress and implement corrective actions when necessary
- Facilitate project meetings, including preparation, documentation, and follow-up on action items
- Maintain detailed documentation of project processes, decisions, and changes
- Identify and mitigate potential project risks and issues proactively
- Allocate and manage resources effectively to ensure project success
- Create and maintain project budgets, ensuring all financial aspects are tracked accurately
- Conduct performance analysis and generate reports to measure project success
- Ensure compliance with company policies, procedures, and standards
- Provide training and support to team members on project methodologies and tools
- Utilize project management software and tools to streamline project tracking and reporting
- Conduct post-project evaluations to identify lessons learned and opportunities for improvement

- Strong leadership and motivational skills
- Exceptional organizational abilities
- Detail-oriented mindset
- Effective multitasking capabilities
- Proactive and results-driven attitude
- High level of initiative and self-motivation
- Strong analytical and critical thinking skills
- Excellent problem-solving ability
- Outstanding communication and interpersonal skills
- Ability to work well under pressure
- Adaptive and flexible in changing environments
- Ability to manage and prioritize multiple tasks efficiently
- Excellent collaboration and team-working skills
- Strong decision-making capabilities
- High degree of accountability and responsibility
- Proven track record of managing successful projects
- Strategic and innovative thinking
- Commitment to continuous improvement
- High level of integrity and professionalism

- Competitive salary range commensurate with experience
- Comprehensive health insurance plans (Medical, Dental, Vision)
- Retirement savings plan with company match
- Paid time off (Vacation, Sick Leave, Holidays)
- Flexible work hours and remote work options
- Professional development opportunities and training programs
- Career advancement opportunities within the company
- Performance-based bonuses and incentives
- Employee wellness programs and resources
- Paid parental leave
- Life and disability insurance
- Company-sponsored social and networking events
- Employee recognition and awards programs
- Tuition reimbursement for continued education
- Access to cutting-edge project management tools and software
- Collaborative and inclusive workplace environment
- Support for work-life balance initiatives
- Transportation and commuting assistance