Payroll Assistant

Vintti is revolutionizing remote staffing by prioritizing time zone alignment. We connect US-based SMBs, startups, and firms with Latin American professionals who work synchronously with US schedules. This approach ensures that businesses can maintain their usual workflows, conduct real-time meetings, and collaborate effectively without the typical challenges of working across disparate time zones.

A Payroll Assistant plays a crucial role in ensuring the accurate and timely processing of payroll for employees within an organization. This position involves a variety of tasks such as data entry, maintaining payroll records, and assisting with the preparation and distribution of paychecks. Payroll Assistants are responsible for verifying timesheets, processing deductions, and handling payroll inquiries. They also ensure compliance with company policies and relevant laws. With attention to detail and strong organizational skills, a Payroll Assistant supports the smooth operation of payroll functions, contributing to employee satisfaction and operational efficiency.

- High school diploma or equivalent; associate degree in accounting or related field preferred
- Minimum of 1-2 years of experience in payroll processing or related role
- Proficiency in payroll software (e.g., ADP, Paychex) and MS Office, especially Excel
- Strong understanding of payroll practices, federal and state regulations
- Excellent attention to detail and accuracy in data entry
- Strong organizational and time-management skills
- Ability to handle confidential information with discretion
- Excellent customer service and communication skills
- Ability to work independently and as part of a team
- Problem-solving skills and ability to work under pressure
- Familiarity with accounting principles and procedures
- Experience with employee benefits, deductions, and garnishments
- Knowledge of payroll tax filing requirements and procedures
- Ability to reconcile payroll accounts and process journal entries
- Familiarity with year-end payroll processes, including W-2 preparation
- SAP or ERP system experience is a plus
- Certification in payroll (e.g., CPP or FPC) is an advantage but not required

- Process and verify payroll calculations for accuracy
- Maintain and update payroll records and employee data
- Resolve payroll discrepancies and answer payroll-related inquiries
- Prepare and process direct deposit payments and manual payroll checks
- Ensure compliance with federal, state, and local payroll regulations
- Calculate and process employee benefits, deductions, and garnishments
- Collaborate with HR for accurate employee onboarding and offboarding
- Generate payroll reports for management and finance departments
- Enter and validate timekeeping information and timesheets
- Assist in year-end payroll processes, including W-2 preparation
- Reconcile payroll accounts and handle necessary adjustments
- Maintain confidentiality of employee payroll information
- Stay current with changes in payroll laws and regulations
- Provide excellent customer service to employees on payroll issues
- Support payroll audits by providing necessary documentation
- Review and process expense reimbursements
- Coordinate with third-party services for payroll tax filings
- Process payroll-related journal entries in the accounting system
- Assist with special projects and other duties as assigned by the payroll manager

The ideal candidate for the Payroll Assistant role will possess a high school diploma or equivalent, with an associate degree in accounting or a related field preferred, and will bring a minimum of 1-2 years of experience in payroll processing or a similar role. This individual will demonstrate a strong understanding of payroll practices and federal and state regulations, ensuring that all calculations and records are accurate and compliant. Proficiency in payroll software (such as ADP or Paychex) and advanced skills in MS Office, particularly Excel, are essential. The candidate will exhibit exceptional attention to detail, organizational capabilities, and time-management skills, allowing them to effectively handle data entry, reconcile accounts, and process journal entries with precision. They will be discreet and trustworthy, maintaining the confidentiality of sensitive payroll information. Excellent customer service and communication skills are critical, as the role involves resolving payroll inquiries and providing support to employees. The ideal candidate will work both independently and collaboratively within a team setting, adapt smoothly to changes in payroll laws and regulations, and show proficiency in managing employee benefits, deductions, and garnishments. Additionally, familiarity with accounting principles and year-end payroll processes, including W-2 preparation, will be advantageous. A proactive and positive attitude, combined with a willingness to assist with special projects and continuously improve their skills, will set this candidate apart as the perfect fit for this position.

- Process and verify payroll calculations for accuracy
- Maintain payroll records and update employee data as needed
- Assist in resolving payroll discrepancies and answering payroll-related inquiries
- Prepare and process direct deposit payments and manual payroll checks
- Ensure compliance with federal, state, and local payroll regulations
- Calculate and process employee benefits, deductions, and garnishments
- Collaborate with HR to ensure accurate employee onboarding and offboarding
- Generate payroll reports for management and finance department
- Enter timekeeping information and validate timesheets
- Assist in year-end payroll processes, including W-2 preparation
- Reconcile payroll accounts and handle adjustments as necessary
- Maintain confidentiality of employee payroll information
- Stay updated on changes in payroll laws and regulations
- Provide excellent customer service to employees regarding payroll issues
- Support payroll audits by providing necessary documentation
- Review and process expense reimbursements
- Coordinate with third-party services for payroll tax filings
- Process payroll-related journal entries in the accounting system
- Assist with special projects and other duties as assigned by the payroll manager

- Detail-oriented and precise in data entry and calculations
- Strong understanding of payroll processes and regulations
- Excellent organizational and time-management skills
- Discreet and trustworthy with confidential information
- Effective communicator with strong customer service skills
- Proactive problem-solver, able to handle pressure and deadlines
- Proficient in payroll software and MS Office, especially Excel
- Ability to work independently and collaboratively within a team
- Adaptable to changes in payroll laws and regulations
- Familiar with accounting principles and procedures
- Capable of reconciling payroll accounts and processing journal entries
- Experience with employee benefits, deductions, and garnishments
- Knowledge of payroll tax filing and procedures
- Familiarity with year-end payroll processes, including W-2 preparation
- Positive attitude and willingness to assist with special projects
- Detail-focused approach to maintaining and updating payroll records
- Willingness to continuously improve skills and stay updated on industry trends

- Competitive salary range based on experience and qualifications
- Comprehensive health, dental, and vision insurance
- Retirement plan with company match
- Paid time off (PTO) and holidays
- Flexible work hours and potential remote work opportunities
- Employee wellness programs
- Professional development and training opportunities
- Career advancement opportunities within the company
- Tuition reimbursement for further education
- Employee assistance program (EAP) for personal and professional support
- Life and disability insurance
- Parental leave options
- Commuter benefits or transportation allowances
- Discounted gym memberships
- Employee recognition and reward programs
- Casual dress code
- Friendly and collaborative work environment
- Access to company-sponsored events and activities