Payroll Manager

Vintti is a staffing agency dedicated to boosting the economic efficiency of US companies. We provide access to a diverse range of skilled Latin American professionals, allowing businesses to build robust teams without the traditional high costs associated with domestic hiring. Our model supports companies in maximizing their resources, driving innovation, and achieving sustainable growth.

A Payroll Manager is responsible for overseeing the entire payroll process to ensure employees are paid accurately and timely. This role involves managing payroll systems, maintaining compliance with local, state, and federal regulations, and addressing discrepancies or issues that arise. The Payroll Manager also collaborates with human resources and finance departments to ensure seamless payroll operations and may assist in budgeting and reporting. Strong analytical skills, attention to detail, and an understanding of payroll laws are essential for effectively managing payroll functions and providing exceptional support to the organization’s workforce.

- Bachelor’s degree in accounting, finance, business administration or a related field.
- Minimum of 5 years of experience in payroll processing and management.
- Proficiency in payroll software such as ADP, Paychex, or similar systems.
- Strong understanding of federal, state, and local payroll laws and regulations.
- Experience with payroll tax reporting and compliance.
- Excellent numerical skills and attention to detail.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Excellent communication skills, both written and verbal.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and ability to resolve payroll discrepancies.
- Experience in managing employee benefits and deductions.
- Ability to work independently and as part of a team.
- Certification such as Certified Payroll Professional (CPP) is preferred.
- Experience in training and mentoring junior payroll staff.

- Accurately calculate employee wages, salaries, and overtime.
- Process payroll in compliance with federal, state, and local regulations.
- Manage payroll schedules for timely paycheck disbursement.
- Gather, calculate, and enter payroll data.
- Review and verify computation of pay, benefits, and deductions.
- Prepare and submit end-of-period reports on earnings, taxes, and deductions.
- Maintain confidentiality of payroll records.
- Reconcile payroll accounts and resolve discrepancies.
- Ensure staff records are current with HR, including job titles, pay rates, and work hours.
- Respond to and resolve employee payroll inquiries.
- Verify attendance, hours worked, and pay adjustments in records.
- Ensure compliance with internal payroll transaction policies.
- Provide payroll reports and summaries to management.
- Oversee payroll audits and implement corrective actions.
- Collaborate with finance and accounting teams for budget and forecasts.
- Stay updated on payroll regulations, tax laws, and best practices.
- Manage employee benefits and deductions, including insurance and retirement.
- Train and support junior payroll staff.
- Conduct regular reconciliation of payroll-related accounts.
- Coordinate year-end reporting, including W-2s and tax documentation.

The ideal candidate for the Payroll Manager role is a dedicated professional with a minimum of 5 years of experience in payroll processing and management, holding a bachelor’s degree in accounting, finance, business administration, or a related field. They possess a certification such as Certified Payroll Professional (CPP) and demonstrate proficiency in payroll software like ADP, Paychex, or similar systems. With a robust understanding of federal, state, and local payroll laws and regulations, they ensure compliance and accuracy in every transaction. Their excellent numerical skills are complemented by their meticulous attention to detail and strong organizational and time management abilities. Proficient in Microsoft Office Suite, particularly Excel, they are adept at handling complex payroll tasks and producing detailed reports. They excel in communication, both written and verbal, handling confidential information with the utmost discretion and demonstrating strong problem-solving skills to resolve any payroll discrepancies efficiently. This candidate has experience managing employee benefits and deductions and is capable of training and mentoring junior staff, fostering their development and adherence to company standards. They exhibit high levels of integrity and professionalism, working collaboratively with finance, accounting, and HR teams while also being able to function independently. Commitment to continuous learning and staying updated with industry best practices is a hallmark of their professional ethos, ensuring that they bring proactive and innovative solutions to the table. Their reliability, dependability, and proactive approach to identifying and addressing potential issues make them an invaluable asset to any organization.

- Calculate employee wages, salaries, and overtime payments accurately.
- Process payroll for all employees in compliance with federal, state, and local regulations.
- Monitor and manage payroll schedules to ensure timely disbursement of paychecks.
- Maintain payroll information by collecting, calculating, and entering data.
- Review and ensure accurate computation of pay, benefits, and deductions.
- Prepare and submit pay period end reports on employee earnings, taxes, and deductions.
- Handle sensitive information and ensure confidential payroll records are securely maintained.
- Reconcile payroll accounts and resolve discrepancies in payroll records.
- Coordinate with HR to ensure staff records are up-to-date, including job titles, pay rates, and work hours.
- Respond to employee inquiries and resolve any payroll-related issues promptly.
- Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
- Ensure compliance with all internal policies and procedures regarding payroll transactions.
- Prepare and provide payroll reports and summaries to management as needed.
- Manage and oversee payroll audits and implement necessary corrective actions.
- Collaborate with finance and accounting teams to support budget and forecasting processes.
- Stay current with payroll regulations, tax laws, and industry best practices.
- Manage and process employee benefits and deductions including health insurance, retirement contributions, etc.
- Train and support junior payroll staff, ensuring adherence to company policies and standards.
- Conduct regular reconciliation of payroll-related accounts, ensuring accuracy and completeness.
- Coordinate year-end reporting such as W-2s and other tax-related documentation.

- Strong attention to detail
- High level of accuracy
- Excellent numerical skills
- Strong organizational abilities
- Proficient in time management
- Strong communication skills (written and verbal)
- Ability to handle confidential information discreetly
- Strong problem-solving abilities
- Ability to work independently
- Ability to work collaboratively with a team
- High level of integrity and professionalism
- Proficiency in payroll software
- Strong understanding of payroll regulations and tax laws
- Ability to manage multiple tasks and deadlines
- Strong interpersonal skills
- Ability to train and mentor junior staff
- Commitment to continuous learning and staying updated with industry best practices
- High degree of reliability and dependability
- Proactive approach to identifying and addressing potential issues

- Competitive salary ranging from $80,000 to $100,000 annually, dependent on experience and qualifications
- Comprehensive health insurance coverage including medical, dental, and vision plans
- Employer-sponsored retirement plan with company match
- Generous paid time off (PTO), including vacation days, sick leave, and holidays
- Flexible work schedule options to promote work-life balance
- Opportunities for remote work or telecommuting
- Professional development programs and opportunities for career advancement
- Tuition reimbursement for continuing education and professional certifications
- Employee wellness programs, including gym membership discounts and wellness initiatives
- Life insurance and disability coverage
- Employee assistance programs (EAP) for personal and professional support
- Childcare assistance and family leave policies
- Employee recognition and rewards programs
- Access to company-sponsored events and networking opportunities
- Subsidized transportation or parking benefits