Planning Coordinator

Vintti is a strategic staffing agency that enhances the competitiveness of US businesses. By connecting SMBs, startups, and firms with highly skilled Latin American professionals, we offer a cost-effective solution to talent acquisition. Our model allows companies to access top-tier expertise at rates that significantly reduce overhead costs, enabling businesses to allocate resources more efficiently and boost their bottom line.

A Planning Coordinator plays a crucial role in ensuring efficient project execution by managing schedules, coordinating resources, and facilitating communications among team members and stakeholders. They are responsible for developing detailed plans, monitoring progress, and adjusting timelines to address any potential issues. This role requires strong organizational skills, attention to detail, and the ability to multitask to meet deadlines and deliver quality results. Effective Planning Coordinators help streamline operations, mitigate risks, and ensure that project goals are met within the allocated budget and timeframe.

- Bachelor's degree in Business Administration, Project Management, or a related field.
- Minimum of 3-5 years of experience in project planning or coordination.
- Proficiency in project management software (e.g., MS Project, Trello, Asana).
- Strong understanding of project management methodologies and best practices.
- Excellent organizational and multitasking skills.
- Strong analytical and problem-solving abilities.
- Ability to develop and maintain detailed project schedules and timelines.
- Experience with budget tracking and financial reporting.
- Strong communication and interpersonal skills.
- Ability to facilitate effective meetings and discussions.
- Experience in risk management and contingency planning.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to analyze data and generate actionable insights.
- Attention to detail and accuracy in work.
- Ability to work collaboratively with cross-functional teams.
- Flexibility to adjust to changing project priorities and timelines.
- Strong documentation and record-keeping skills.
- Ability to train and onboard new team members.
- Knowledge of compliance and regulatory standards.
- Self-motivated with the ability to work independently.
- Strong time management skills.
- Experience in logistical coordination for project activities.
- Ability to provide administrative support effectively.
- Willingness to conduct post-project evaluations and implement improvements.

- Develop and maintain detailed project schedules, timelines, and milestones.
- Coordinate inter-departmental processes to collect necessary data and resources.
- Monitor and adjust project schedules to reflect changes and delays.
- Facilitate regular meetings with project teams to evaluate progress and address challenges.
- Generate and distribute daily, weekly, and monthly status reports.
- Assist in defining project scopes, objectives, and deliverables.
- Track project budgets, expenditures, and resource utilization.
- Identify and communicate potential project risks to stakeholders.
- Develop and implement contingency plans for potential risks.
- Coordinate logistics for project-related activities and events.
- Analyze project performance data to provide insights and recommendations.
- Maintain comprehensive documentation of project planning and execution.
- Support implementation and use of planning tools and software.
- Ensure adherence to organizational policies, procedures, and standards.
- Facilitate clear and effective communication among stakeholders and team members.
- Serve as a contact point for project-related inquiries and information.
- Conduct post-project evaluations to capture lessons learned and areas for improvement.
- Provide administrative support, including meeting scheduling and record maintenance.
- Assist in training and onboarding new team members on planning processes and tools.
- Adapt to changing project priorities and timelines as needed.

The ideal candidate for the Planning Coordinator role possesses a Bachelor’s degree in Business Administration, Project Management, or a related field, coupled with 3-5 years of experience in project planning or coordination. They exhibit exceptional organizational skills and the ability to manage multiple tasks efficiently, demonstrating strong analytical and problem-solving prowess. Proficiency in project management software such as MS Project, Trello, and Asana, along with a solid grasp of project management methodologies and best practices, sets them apart. The perfect candidate communicates effectively, both verbally and in writing, and excels in facilitating meetings and discussions, ensuring seamless collaboration across departments. A keen attention to detail, combined with strong documentation and record-keeping abilities, ensures accuracy and thoroughness in their work. They are proactive, self-motivated, and adapt easily to changing priorities, showcasing resilience under pressure. Their financial acumen allows them to manage project budgets and expenditures adeptly, while their experience in risk management and contingency planning provides a secure foundation for preemptively addressing potential issues. A team player with a collaborative mindset, they maintain a positive attitude and solutions-oriented approach, always striving for continuous improvement and learning. Their technological savvy, excellent time management, and ability to work independently with minimal supervision make them a reliable and invaluable asset to any project team.

- Develop and maintain project schedules, timelines, and milestones.
- Coordinate with various departments to gather necessary information and resources for planning purposes.
- Monitor project progress and update schedules as needed based on changes or delays.
- Conduct regular meetings with project teams to review status, address issues, and align on next steps.
- Prepare and distribute daily, weekly, and monthly reports on project status and progress.
- Assist in the development of project scopes, objectives, and deliverables.
- Track and record project budgets, expenditures, and resource utilization.
- Identify potential risks and communicate them to relevant stakeholders.
- Develop contingency plans to address potential project risks.
- Assist in the coordination of logistics for project-related activities and events.
- Analyze project data and performance metrics to provide insights and recommendations.
- Update and maintain documentation related to project planning and execution.
- Support the development and implementation of planning tools and software.
- Ensure compliance with organizational policies, procedures, and standards.
- Facilitate effective communication between project stakeholders and team members.
- Act as a point of contact for project-related inquiries and information.
- Conduct post-project evaluations to identify lessons learned and areas for improvement.
- Provide administrative support related to planning activities, including scheduling meetings and maintaining records.
- Assist in training and onboarding new team members in planning processes and tools.
- Maintain flexibility to accommodate changes in project priorities and timelines.

- Highly organized and detail-oriented
- Strong analytical and problem-solving aptitude
- Excellent multitasking and time management abilities
- Proactive and self-motivated
- Exceptional communication and interpersonal skills
- Team player with a collaborative mindset
- Adaptable and flexible to changing priorities and timelines
- Strong facilitation and coordination skills
- Technologically savvy with proficiency in project management software
- Methodical with strong record-keeping and documentation skills
- Resilient and capable under pressure
- Budget-conscious with financial acumen
- Effective in risk identification and management
- Committed to continuous improvement and learning
- Reliable and dependable with a strong work ethic
- Proficient in facilitating productive meetings and discussions
- Keen attention to detail and accuracy
- Capable of working independently with minimal supervision
- Open to feedback and able to implement changes
- Positive attitude and a solutions-oriented approach

- Competitive salary range: $55,000 - $75,000 annually
- Comprehensive health, dental, and vision insurance
- Flexible working hours and remote work options
- Paid time off (PTO) including vacation, sick leave, and holidays
- Retirement savings plan with company match
- Professional development and training opportunities
- Career advancement opportunities
- Annual performance bonuses
- Employee assistance programs (EAP)
- Wellness programs and resources
- Company-sponsored social events and team-building activities
- Travel reimbursement for work-related travel
- Tuition reimbursement programs for ongoing education
- Childcare assistance programs
- Access to cutting-edge project management software and tools
- Inclusive and collaborative work environment
- Support for maintaining work-life balance
- On-site gym and recreational facilities (if applicable)
- Employee discount programs and perks
- Mentorship and coaching opportunities
- Recognition and rewards programs for outstanding performance